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• Artificial Intelligence

Microsoft announces Copilot: the AI-powered future of Office documents

Copilot is a modern ai assistant that will help microsoft 365 users create office documents..

By Tom Warren , a senior editor covering Microsoft, PC gaming, console, and tech. He founded WinRumors, a site dedicated to Microsoft news, before joining The Verge in 2012.

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Microsoft is announcing a new AI-powered Copilot for its Microsoft 365 apps and services today, designed to assist people with generating documents, emails, presentations, and much more. The Copilot, powered by GPT-4 from OpenAI, will sit alongside Microsoft 365 apps much like an assistant (remember Clippy ?), appearing in the sidebar as a chatbot that allows Office users to summon it to generate text in documents, create PowerPoint presentations based on Word documents, or even help use features like PivotTables in Excel. Microsoft’s Copilot leaked earlier today .

“It works alongside you, embedded in the apps millions of people use everyday: Word, Excel, PowerPoint, Outlook, Teams, and more,” said Microsoft 365 head Jared Spataro. “Copilot is a whole new way of working.”

Microsoft 365 users will be able to summon Copilot to provide information on an upcoming Microsoft Teams meeting, preparing people with updates on related projects, organizational changes like recent hires, and even updates on co-workers who might have returned from vacation.

Copilot can also be summoned throughout Microsoft’s Office apps and be used in Word to draft documents based on other files. The AI-generated text can then be freely edited and adapted. As Copilot is essentially a chatbot, you can even ask it to create a 10-slide PowerPoint presentation based on a Word document or analyze or format Excel data.

That means Excel users can use Copilot to instantly create a SWOT analysis or a PivotTable based on data. In Microsoft Teams, the Copilot feature can transcribe meetings, remind you of things you might have missed if you joined late, or even summarize action items throughout a meeting.

Spataro was quick to note that Copilot won’t always be correct, though. “Sometimes Copilot will get it right, other times it will be usefully wrong, giving you an idea that’s not perfect but still gives you a head start,” said Spataro during Microsoft’s AI event today.

Copilot will also exist in Outlook, so you can spend less time deleting emails and responding. Email threads can be summarized, and Copilot can even create draft responses with toggles to adapt the tone or length of an email.

“To build Copilot we didn’t just connect ChatGPT to Microsoft 365,” says Spataro. “Microsoft 365 Copilot is powered by what we call the Copilot system.” This system combines Microsoft 365 apps like Word, Excel, and PowerPoint with the Microsoft Graph of data and intelligence and GPT-4.

Copilot uses grounding to improve the quality of the prompts its given. If you ask Word to create a document based on your data, Copilot will send that prompt to the Microsoft Graph to retrieve the context and data before modifying the prompt and sending it to the GPT-4 large language model. The response then gets sent to the Microsoft Graph for additional grounding, security and compliance checks, before sending the response and commands back to Microsoft 365 apps.

Microsoft is also planning to launch a Business Chat feature that works across all Microsoft 365 data and apps. It uses the Microsoft Graph to bring together documents, presentations, emails, notes, and contacts into a single chat interface in Microsoft Teams that can generate summaries, planning overviews, and more.

Microsoft CEO Satya Nadella unveiled this new AI Copilot during a special AI productivity event this morning. After bringing an AI-powered chatbot to Bing recently, Microsoft is moving quickly toward the integration of OpenAI’s large language models into its Microsoft 365 suite. Microsoft’s announcement comes just days after Google announced similar AI features for Google Workspace, including AI-assisted text generation in Gmail, Docs, and more.

Microsoft says it’s testing its Microsoft 365 Copilot with 20 customers right now and will be expanding the preview in the coming months. “We will share more about pricing and details in the coming months,” says Microsoft in a blog post today .

While Microsoft is certainly moving quickly with its AI-powered vision for Office apps, there will certainly be concerns around this speed of innovation and the accuracy of its AI models, particularly when Microsoft 365 users may well be using them with business data in the months ahead.

“We make it clear how the system makes decisions by noting limitations, linking to sources, and prompting users to review, fact-check and adjust content based on subject-matter expertise,” says Spataro in a blog post today , noting the company’s AI principles. Microsoft recently laid off its ethics and society team within the artificial intelligence organization. The team had been working to identify risks posed by Microsoft’s adoption of OpenAI’s language models throughout its software and services.

That’s left some inside and outside Microsoft concerned at the pace of AI-powered software, but Spataro doesn’t share the same concerns. “To serve the unmet needs of our customers, we must move quickly and responsibly, learning as we go,” says Spataro. “ We’re testing Copilot with a small group of customers to get feedback and improve our models as we scale, and we will expand to more soon.”

Microsoft is clearly starting small to ensure any costly mistakes are discovered early on. “When the system gets things wrong, or has biases, or is misused, we have mitigations in place,” says Jamie Teevan, Microsoft’s chief scientist. “We’re tackling the long term implications and novel risks like jailbreaks. We’re going to make mistakes, but when we do we’ll address them quickly.”

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Microsoft Introduces AI-Powered 'Copilot' for Word, Outlook and More

Microsoft 365 Copilot will work in apps like Word, Excel, PowerPoint, Outlook, Teams and more.

• Master's degree in environmental journalism

Just a month after announcing  artificial intelligence integration with its search engine Bing and browser Edge, Microsoft is introducing Microsoft 365 Copilot, a tool that'll work with you in its collection of apps including Excel, PowerPoint, Word and more. In a blog post  on Thursday, Microsoft said the new AI tool will increase creativity and productivity.

"Copilot gives you a first draft to edit and iterate on — saving hours in writing, sourcing, and editing time. Sometimes Copilot will be right, other times usefully wrong — but it will always put you further ahead," Jared Spataro, an executive vice president at Microsoft, wrote of how the tool will work in Word. 

Generative AI technologies can create drafts of documents or emails that are useful, but they're also prone to problems like "hallucinations," fabricated responses that sound plausible but are inaccurate.

The Microsoft 365 Copilot can also create PowerPoint presentations and Excel data visualization with a prompt, Spataro wrote. It'll also draft email responses and summarize long email threads in Outlook.

Microsoft 365 copilot is currently being tested by 20 partners, though it'll be available "more broadly in the coming months," Microsoft said in a separate blog post .

The tech giant also announced Business Chat, which uses AI across your Microsoft apps to aggregate information and return it in response to a written prompt.

When it unveiled the new Bing in February, Microsoft promised to integrate AI into more of its products. The company is among a number of businesses racing to bring new AI capabilities to its services. Google earlier this week said it's adding AI tools to its Workspace apps , including generative writing features in Gmail and Docs. Facebook parent Meta is experimenting with AI-powered chat on WhatsApp and Messenger, and Grammarly is launching an AI feature to craft email messages, social media posts and more.

The ability to use AI to summarize or synthesize within commonly used apps could have significant impacts on workflow, Rowan Curran, an analyst at Forrester, said in an email to CNET.

"Having capabilities to generate a summarization of a white paper into a blog post and the ability to do it within your core productivity app reduces the friction around integrating these tools into workflows, because the user doesn't have to go to a different tool to use them," he wrote.

On Tuesday, Microsoft confirmed that Bing is using  OpenAI's GPT-4 technology .

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New autonomous agents scale your team like never before

Oct 21, 2024 | Jared Spataro - CMO, AI at Work

Already, 60 percent of the Fortune 500 are using Microsoft 365 Copilot to accelerate business results and empower their teams. With Copilot supporting sales associates, Lumen Technologies projects $50 million dollars in savings annually. Honeywell(1) equates productivity gains to adding 187 full-time employees and Finastra is reducing creative production time from seven months to seven weeks.   

Today, we’re announcing new agentic capabilities that will accelerate these gains and bring AI-first business process to every organization.  

• First, the ability to create autonomous agents with Copilot Studio will be in public preview next month.   
• Second, we’re introducing ten new autonomous agents in Dynamics 365 to build capacity for every sales, service, finance and supply chain team.  

Copilot is your AI assistant — it works for you — and Copilot Studio enables you to easily create, manage and connect agents to Copilot. Think of agents as the new apps for an AI-powered world . Every organization will have a constellation of agents — ranging from simple prompt-and-response to fully autonomous. They will work on behalf of an individual, team or function to execute and orchestrate businesses process. Copilot is how you’ll interact with these agents, and they’ll do everything from accelerating lead generation and processing sales orders to automating your supply chain.   

Empowering more customers to build autonomous agents in Copilot Studio  

Earlier this year, we announced a host of powerful new capabilities in Copilot Studio,   including the ability to create autonomous agents. Next month , these capabilities are shifting from private to public preview, allowing more customers to reimagine critical business processes with AI. Agents draw on the context of your work data in Microsoft 365 Graph, systems of record, Dataverse and Fabric, and can support everything from your IT help desk to employee onboarding and act as a personal concierge for sales and service.   

Organizations like Clifford Chance, McKinsey & Company, Pets at Home and Thomson Reuters are already creating autonomous agents to increase revenue, reduce costs and scale impact. Pets at Home , the U.K.’s leading pet care business, created an agent for its profit protection team to more efficiently compile cases for skilled human review, which could have the potential to drive a seven-figure annual savings. McKinsey & Company is creating an agent that will speed up the client onboarding process. The pilot showed lead time could be reduced by 90% and administrative work reduced by 30%. Thomson Reuters built a professional-grade agent to speed up the legal due diligence workflow, with initial testing showing some tasks could be done in half the time. This agent can help Thomson Reuters increase the efficiency of work for clients and boost its new business pipeline.    

Scaling your teams with 10 new autonomous agents in Dynamics 365   

New autonomous agents enable customers to move from legacy lines of business applications to AI-first business process. AI is today’s ROI and tomorrow’s competitive edge. These new agents are designed to help every sales, service, finance and supply chain team drive business value — and are just the start. We will create many more agents in the coming year that will give customers the competitive advantage they need to future-proof their organization. Today, we’re introducing ten of these autonomous agents. Here are a few examples:  

• Sales Qualification Agent: In a profession where time literally equals money, this agent enables sellers to focus their time on the highest priority sales opportunities while the agent researches leads, helps prioritize opportunities and guides customer outreach with personalized emails and responses.  
• Supplier Communications Agent: This agent enables customers to optimize their supply chain and minimize costly disruptions by autonomously tracking supplier performance, detecting delays and responding accordingly — freeing procurement teams from time consuming manual monitoring and firefighting.  
• Customer Intent and Customer Knowledge Management Agents: A business gets one chance to make a first impression, and these two agents are game changers for customer care teams facing high call volumes, talent shortages and heightened customer expectations. These agents work hand in hand with a customer service representative by learning how to resolve customer issues and autonomously adding knowledge-based articles to scale best practices across the care team.  

As agents become more prevalent in the enterprise, customers want to be confident that they have robust data governance and security. The agents coming to Dynamics 365 follow our core security, privacy and responsible AI commitments. Agents built in Copilot Studio include guardrails and controls established by maker-defined instructions, knowledge and actions. The data sources linked to the agent adhere to stringent security measures and controls — all managed in Copilot Studio. These include data loss prevention, robust authentication protocols and more. Once these agents are created, IT administrators can apply a comprehensive set of features to govern their use.  

Microsoft’s own transformation   

At Microsoft, we’re using Copilot and agents to reimagine business process across every function while empowering employees to scale their impact. Using Copilot, one sales team has achieved 9.4% higher revenue per seller and closed 20% more deals(2). And thanks to Copilot, one team is resolving customer cases nearly 12% faster(3). Our Marketing team is seeing a 21.5% increase in conversion rate on Azure.com with a custom agent designed to assist buyers(4). And in Human Resources, our employee self-service agent is helping answer questions with 42% greater accuracy(5).   

With Copilot and agents, the possibilities are endless — we can’t wait to see what you create. Start building agents in Copilot Studio today. Read more about autonomous agent capabilities on the Copilot Studio and Dynamics 365 blogs. Head to WorkLab for more insights on Microsoft’s own AI transformation.

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• Statistics are from an internal Honeywell survey of 5,000 employees where 611 employees responded.
• Internal Microsoft Sales Team data based on 687 sellers of Microsoft 365 Copilot, Jan. – June 2024, as compared with sellers with low usage of Copilot. Regular usage of Copilot means sellers who use Copilot daily at least 50% of the time during the testing period.
• Internal CSS experiment conducted by Microsoft, 600 participants using Copilot Q&A function, Azure Core team, Nov. – Dec. 2023. These results are statistically significant at the 95th% confidence interval.
• Internal Microsoft Marketing team data, June – Sept. 2024. Conversion means initiating the free account sign-up process on Azure.com.
• Internal HR experiment conducted by Microsoft, 33 participants, Oct. 2024. These results are statistically significant at the 95th% confidence interval.

Tags: AI , Copilot , Copilot Studio , Dynamics 365 , Microsoft 365 Copilot , Microsoft 365 Graph , Microsoft Dataverse , Microsoft Fabric

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AI + Powerpoint: 10 Best AI Tools to Create Powerpoint Presentations

AI integration has changed the art of creating compelling presentations. As businesses and educators strive to captivate their audiences, AI-powered tools have emerged as vital in PowerPoint presentations. These innovative solutions offer myriad capabilities, from automating slide designs to generating content and enhancing visual appeal.

However, these AI tools transform how we conceptualize, create, and deliver presentations using machine learning algorithms and natural language processing.

This comprehensive guide explores the top 10 AI tools reshaping the landscape of PowerPoint presentations. We'll explore their unique features, examine their pros and cons, and provide insights into how they can elevate your presentation game.

10 Best AI Tools to Create PowerPoint Presentations

The 10 Best AI Tools to Create Powerpoint Presentations are:

Bricks is an AI-powered productivity tool that combines spreadsheets, documents, and presentations in one platform. Here's an overview of Bricks following the format used for the other tools:

Bricks is an innovative all-in-one workspace that integrates AI capabilities with spreadsheets, documents, and presentations. It aims to streamline workflow and enhance productivity by automating visual content creation based on spreadsheet data.

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• AI-powered visual creation: Describe what you want, and Bricks generates charts, calendars, timelines, roadmaps, org charts, and other visuals using your spreadsheet data.

• Pre-built "blocks": Bricks offers a collection of pre-designed elements for analysis, reporting, and data visualization, saving time on manual design work.

• Templates for various teams: The platform provides industry-expert-created templates for sales, product, marketing, and operations teams, enabling quick project starts.

• Data privacy and security: Bricks prioritizes data protection, storing information securely on AWS and never using it for AI training.

• Integrated workspace: This combination of spreadsheet functionality with document and presentation capabilities offers a comprehensive alternative to traditional office suites.

• All-in-one solution for spreadsheets, documents, and presentations
• AI-driven visual content creation saves time and enhances creativity
• Pre-built templates and blocks for various business needs
• Strong focus on data privacy and security
• Streamlines workflow by integrating multiple tools into one platform
• It may require adaptation for users accustomed to traditional office suites
• Pricing information not readily available on the website

Bricks are particularly well-suited for teams and businesses looking to enhance their productivity with AI-powered tools while maintaining a streamlined workflow.

Its ability to create visual content directly from spreadsheet data makes it a powerful option for those who frequently need to present data-driven insights.

Microsoft PowerPoint Designer

Microsoft's PowerPoint Designer is a built-in AI assistant that has changed how users create slides. This intelligent feature works seamlessly within the familiar PowerPoint interface, offering design suggestions and layout improvements as you work.

PowerPoint Designer employs advanced algorithms to analyze your content and images, providing tailored design recommendations. Here are its key features:

• Automatic layout suggestions: The Designer offers multiple layout options that best showcase your information as you add content to your slides. It adapts to text, images, and data, ensuring each slide is optimized for visual impact.

• Smart image cropping and positioning: The AI automatically crops and positions images to fit perfectly within your slides. It can even suggest relevant icons and illustrations based on your text content, adding visual interest to your presentations.

• Data visualization recommendations: The Designer suggests appropriate chart types and styles for numerical data slides. It can transform simple bullet points into sleek SmartArt graphics, making complex information more digestible.

• Theme and colour scheme recommendations: Based on your content and images, the Designer suggests complementary colour schemes and themes. This ensures visual consistency throughout your presentation and helps maintain a professional look.

• Seamlessly integrated into PowerPoint, requiring no additional software
• Time-saving design suggestions that improve overall presentation aesthetics
• Constantly updated with new design ideas, keeping your presentations fresh
• Limited customization options for suggested designs
• It may not always capture the specific tone or style you're aiming for

PowerPoint Designer is an excellent tool for quickly enhancing presentations without extensive design knowledge. Its AI-driven suggestions can significantly reduce the time spent on formatting and layout, allowing presenters to focus more on content creation and delivery.

Beautiful.ai

Beautiful.ai is a standalone presentation creation platform that takes AI-assisted design to the next level. This innovative tool automates the entire presentation creation process, focusing on smart templates and dynamic layouts that adapt as content is added.

Beautiful.ai's AI engine automatically applies design best practices, ensuring your presentations look polished and professional. Key features include:

• Smart Slide Templates: The platform offers a wide range of pre-designed slide templates that automatically adjust as you add or remove content. Each template is optimized for specific types of information, such as comparisons, timelines, or data visualization.

• AI-powered design principles: Beautiful.ai applies design best practices automatically, ensuring proper spacing, alignment, and visual hierarchy. It maintains consistency in fonts, colors, and styles throughout your presentation, creating a cohesive look without manual adjustments.

• Real-time collaboration: Multiple users can work on the same presentation simultaneously, with changes syncing in real time. The AI assists in maintaining design coherence even with multiple contributors, making it ideal for team projects.

• Brand customization: You can input your brand colors, logos, and fonts, which the AI will apply consistently across all slides. The tool suggests complementary color palettes based on your brand guidelines, ensuring your presentations align with your company's visual identity.

• Intuitive and user-friendly interface that makes creating professional-looking slides easy
• Saves significant time on design and layout decisions
• Excellent for non-designers who want to create visually appealing presentations
• Consistent, high-quality results across all slides and presentations
• Limited flexibility for highly custom designs, which may frustrate experienced designers
• It may feel restrictive for users who prefer more control over every design aspect.

Beautiful.ai is particularly well-suited for users who want to quickly generate visually excellent presentations without extensive design skills. Its AI-driven approach ensures design consistency and professionalism that can be tough to achieve manually.

Slidebean is an AI-powered tool for creating pitch decks and business presentations . It combines content suggestions with design automation to help users create compelling slides quickly and efficiently.

Slidebean's AI focuses on content and design, offering a comprehensive solution for business-oriented presentations. Its key features include:

• AI content suggestions: Slidebean analyzes your presentation topic and suggests relevant content structures and outlines. It provides industry-specific templates and content recommendations for various presentation types, such as startup pitches, marketing plans, or financial reports.

• Automatic slide design: Slidebean automatically formats and designs your slides as you input content. It applies design principles to ensure readability and visual appeal, removing the guesswork of layout and formatting decisions.

• Financial projections and metrics: For business presentations, Slidebean offers tools to create financial projections and visualize key metrics. The AI helps format complex financial data into easily understandable charts and graphs, making it invaluable for pitch decks and investor presentations.

• Presenter view and analytics: The tool provides a presenter view with notes and a timer for smooth delivery. It also offers analytics on how viewers interact with your presentation when shared online, giving insights into audience engagement and areas for improvement.

• Excellent for startup pitch decks and business presentations
• Time-saving content and design automation
• Integrated financial tools for business planning
• Presentation analytics for insights into audience engagement
• More focused on business presentations, may be less versatile for other types
• Limited design customization compared to traditional PowerPoint

Slidebean is particularly valuable for entrepreneurs, startups, and business professionals who must quickly create compelling, data-driven presentations. Its focus on business-oriented content and financial tools makes it a standout choice for corporate professionals.

Canva, primarily known as a graphic design platform, has incorporated AI features, making it a powerful tool for creating PowerPoint-style presentations. Its user-friendly interface and AI-assisted design make it easily accessible to all skill levels, from beginners to design professionals.

Canvas AI capabilities enhance its already robust design tools, offering features that streamline the presentation creation process:

• AI-powered Magic Design: Upload your content, and Canvas AI will suggest multiple design options tailored to your input. It can create entire presentations based on a brief description of your topic, saving time and providing creative inspiration.

• Smart photo editing: AI-assisted background removal and image enhancement tools improve the quality of your visuals. The platform suggests complementary images and graphics based on your content.

• Text-to-image generation: Canvas AI can generate custom images based on text descriptions, adding unique visuals to your slides. This feature enables the creation of tailored illustrations without design skills, enhancing the originality of your presentations.

• Brand Kit integration: The AI consistently applies your brand colors, fonts, and logos across your presentation. It suggests design elements complementing your brand identity, ensuring your presentations align with your company's visual guidelines.

• Intuitive drag-and-drop interface that's easy for anyone to use
• A massive template library and design elements for endless creativity
• The AI-assisted design makes professional-looking slides accessible to everyone
• Collaboration features for team projects, enhancing productivity
• Some advanced features require a paid subscription
• It may not offer as much flexibility as traditional PowerPoint for complex presentations
• AI-generated designs may sometimes feel generic without customization.

Canva's AI-enhanced presentation tools make it an excellent choice for everyone who want to generate visually appealing presentations without extensive design knowledge. Its user-friendly interface, vast resource library, and AI assistance make it a versatile tool for various presentation needs.

Tome is an AI-powered storytelling platform reimagining how presentations are created and delivered. It focuses on narrative-driven presentations, using AI to help users craft compelling stories and visuals that engage audiences on a deeper level.

Tome's AI capabilities are geared towards creating a seamless narrative experience:

• AI-generated narratives: Input your main ideas, and Tome's AI will suggest a narrative structure for your presentation. It helps develop a coherent story flow, logically connecting your key points and ensuring your message resonates with your audience.

• Dynamic layout adaptation: Tome automatically adjusts the layout to maintain visual balance as you add or modify content. The AI ensures that each slide complements the narrative structure, creating a seamless visual journey through your presentation.

• Generative AI imagery: Tome can create custom images and illustrations based on your content descriptions. This feature allows for unique visuals that perfectly match your narrative, enhancing the overall impact of your presentation.

• Interactive elements: The AI suggests interactive elements like polls or clickable sections to enhance engagement. It can create animated transitions that support the flow of your story, making your presentation more dynamic and memorable.

• Focuses on storytelling and narrative structure, ideal for engaging presentations
• Generates unique, tailored visuals that enhance your message
• Adaptive layouts save time on design and ensure visual coherence
• Suitable for both linear and non-linear presentations, offering flexibility in delivery
• Generated content might require refinement to match specific tones or styles.
• Limited export options compared to traditional PowerPoint

Tome is particularly well-suited for presenters who want to create narrative-driven, visually engaging presentations. Its focus on storytelling and dynamic content makes it an excellent choice for thought leaders, educators, and anyone looking to deliver impactful, memorable presentations.

Pitch is a collaborative presentation platform incorporating AI to streamline creation. It's designed to make team-based presentation development more efficient and visually appealing, catering to the needs of modern, collaborative workspaces.

Pitch's AI capabilities are integrated throughout the platform, offering assistance in various aspects of presentation creation:

• AI-powered content suggestions: Pitch's AI offers content ideas and completions as you work on your slides. It can suggest relevant data points, quotes, or examples based on your topic, helping to enrich your presentation content.

• Smart layout recommendations: The AI analyzes your content and suggests optimal layouts for each slide. It ensures visual consistency while adapting to different types of information, maintaining a professional look throughout your presentation.

• Automated data visualization: Input your data, and Pitch's AI will suggest the most effective chart types and styles. It can automatically update charts as your data changes, ensuring your presentations always reflect the most current information.

• Collaborative AI assistance: The AI provides suggestions for team collaboration, such as task assignments and feedback requests. It helps maintain design consistency even with multiple contributors, ensuring a cohesive final product.

• Excellent for team-based presentation creation, enhancing collaboration
• Real-time collaboration features that streamline group work
• AI assistance improves efficiency and design quality
• Regular updates with new AI-powered features keep the platform cutting-edge
• It may require a subscription for full AI capabilities
• Some users might find the collaborative focus overwhelming for solo projects

Pitch is ideal for teams and organizations that frequently create presentations collaboratively. Its AI-driven features enhance the quality of the presentations and improve the efficiency of the creation process.

Gamma is an innovative AI-powered presentation tool that aims to transform how presentations are created and shared. It focuses on creating dynamic, web-based, easily adaptable, and interactive presentations that cater to modern presenters' evolving needs.

Gamma's AI capabilities are designed to streamline the entire presentation creation process:

• AI content generation: Input a topic or outline, and Gamma's AI can generate entire content sections. It can create speaker notes and suggest talking points for each slide, helping presenters quickly develop comprehensive and engaging presentations.

• Dynamic slide creation: Gamma automatically creates and formats slides in real time as you type or speak. The AI adjusts layouts and designs to fit best the content you're adding, ensuring a visually appealing and coherent presentation.

• Smart media suggestions: Gamma's AI recommends relevant images, icons, and videos based on your content. It can even generate custom graphics and illustrations to match your narrative, enhancing the visual appeal of your presentation.

• Adaptive presentation flow: The AI helps structure your presentation for logical flow and engagement. It can suggest alternative paths or additional slides to enhance your story, allowing for a more dynamic and interactive presentation experience.

• Streamlines the presentation creation process, saving time and effort
• Creates web-based, easily shareable presentations ideal for remote audiences
• AI-generated content saves time and inspires presenters
• Adapts well to different presentation styles and purposes, offering versatility
• The web-based format may not always be suitable for offline presentations
• Generated content may require careful review and editing to ensure accuracy and tone

Gamma is particularly well-suited for presenters who value flexibility and interactivity in their presentations. Its AI-driven approach to content creation and dynamic formatting makes it an excellent choice for quickly creating engaging, modern presentations.

Prezent is an AI-powered presentation platform designed specifically for business professionals. It focuses on creating on-brand, impactful presentations quickly and efficiently.

Prezent's AI capabilities are tailored to business presentation needs:

• Brand-aligned AI designer: Input your company's brand guidelines, and Prezent's AI ensures all slides adhere to these standards. It automatically applies the correct logos, colors, and fonts across your presentation, effortlessly maintaining brand consistency.

• Content intelligence: The AI analyzes your presentation's purpose and audience, suggesting appropriate content structures. It can recommend slide types and layouts based on your business context, helping you create presentations that resonate with your target audience.

• Data visualization assistant: Upload your data, and Prezent's AI suggests the most effective ways to visualize it. It can automatically create and format charts, graphs, and infographics, transforming complex data into easily understandable visuals.

• Presentation coach: An AI-powered coach provides real-time feedback on your presentation's structure and content. It offers suggestions for improvement based on best practices and your company's standards, helping you refine your presentation skills over time.

• Tailored for business and corporate presentations, addressing specific industry needs
• Ensures brand consistency across all slides, maintaining professional standards
• Time-saving features for busy professionals, streamlining the creation process
• AI coaching improves presentation quality and delivery, enhancing the overall impact.
• Could be less flexible for creative or unconventional presentations
• It likely requires a subscription for full feature access, which may not suit all budgets

Prezent is an excellent choice for business professionals who need to create polished, on-brand presentations efficiently.

Its focus on corporate standards and data visualization makes it particularly valuable for executives, sales teams, and marketing professionals who regularly present to clients or stakeholders.

ChatGPT + Midjourney Combo

While not a standalone presentation tool, the combination of ChatGPT for content generation and Midjourney for image creation offers a powerful AI-driven approach to building PowerPoint presentations.

This innovative pairing allows for unparalleled customization and creativity in presentation creation.

The ChatGPT + Midjourney combo leverages cutting-edge AI technologies:

• AI-powered content creation (ChatGPT): Generate slide content, outlines, and even entire scripts for your presentation. ChatGPT's natural language processing capabilities allow you to refine and tailor the content through interactive prompts and revisions, ensuring your presentation hits all the right notes.

• Custom image generation (Midjourney): Create unique, high-quality images and graphics based on text descriptions. Midjourney's advanced AI can generate visuals that perfectly match your presentation's theme and content, adding a level of customization that's difficult to achieve with stock images.

• Flexible integration: Use the generated content and images in any presentation software. This flexibility lets you maintain your preferred workflow while benefiting from AI-generated elements.

• C ontinuous learning and improvement: Both ChatGPT and Midjourney are constantly updated, providing access to cutting-edge AI capabilities. This ensures that your presentations can always incorporate the latest content creation and visual design techniques.

• Unparalleled flexibility and customization options for presentation content and visuals
• Creates truly unique content and visuals, setting your presentations apart
• It can be used with any presentation software, maintaining workflow flexibility
• Constantly improving AI capabilities ensures access to cutting-edge features
• May need significant time for prompting and refining outputs to achieve the desired results
• Lacks the integrated design features of dedicated presentation tools, requiring more manual assembly

The ChatGPT + Midjourney combo is ideal for presenters who prioritize uniqueness and customization in their presentations. It's particularly well-suited for creative professionals, thought leaders, and anyone looking to create presentations that stand out with original content and visuals.

We are integrating AI into PowerPoint and presentation creation tools. It has changed how we approach slide design, content generation, and presentation structure.

From Microsoft's built-in PowerPoint Designer to standalone platforms like Beautiful.ai and Pitch, and even creative combinations like ChatGPT and Midjourney, there's an AI-powered solution for every presentation need.

These tools offer numerous benefits, including time-saving automation, enhanced design capabilities, and improved content suggestions. They cater to user needs, from business professionals requiring brand consistency to creative individuals seeking unique, eye-catching visuals.

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5 Best Copilot AI Alternatives for MS Office

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• Microsoft Copilot AI helps MS Office users draft documents and rewrite content
• Copilot AI alternatives for MS Office include Grammarly, ChatGPT, and more
• Microsoft also has built-in AI-powered editing tools for Office 365 subscribers

Microsoft Copilot is the tech giant’s proprietary AI tool that works as both a chatbot and document editor. As well as chatting with Copilot online, premium users can integrate it into their offline Office documents. However, for those who want Copilot AI alternatives for MS Office that cost less, there are some free alternatives. Here are five you can install with ease.

Option 1: Best Copilot AI Alternatives for MS Office for Writers — Grammarly

Grammarly is available as a free download and, once installed, appears as a small marker in the bottom right corner of Office documents.

When the marker contains a red circle, click it to open the Grammarly extension.

Use the extension to work through any errors. You can click the settings button in the top right of the extension box to change your preferences, for example, language choice.

Grammarly uses AI to suggest better phrasing, detect your writing style, and make your writing more concise.

Option 2: Best Copilot AI Alternatives for MS Office for General Use — ChatGPT

Open AI’s ChatGPT is probably the best-known conversational AI model since its launch in November 2022. You can use the red Add-ins button at the top of your document to add it as an MS Word extension or click on File > Get Add-ins. If you are a Mac user, click on Insert > Get Add-ins. Search for GPT for Excel Word, although it’s often listed in the Popular Add-ins list.

Click the add-in and confirm you want to install it. After a few seconds, you’ll be prompted to enter your Microsoft sign-in details.

Once you’ve done this and accepted their privacy terms, you can ask the extension to change your writing style, fix errors, and more. Below, the user has changed the style to humorous while fixing the spelling errors.

The new text doesn’t go directly into the active document. Users must copy and paste the sections they like from the extension’s editor.

Option 3: Best Copilot AI Alternatives for MS Office for Excel — Formula Bot

Formula Bot allows you to describe what Excel formulas you want and the AI figures out how to input this into Excel. The free plan allows you limited usage per month but may be useful for a single user.

Other features include asking questions about an existing data sheet, organizing data, and classifying data. Formula Bot works with both Microsoft Excel and Google Sheets.

Option 4: Best Copilot AI Alternatives for MS Office for PowerPoint — Presentations.AI

Copilot Premium users can use their Copilot button to create presentation slides on any topic. A free alternative is Presentations.AI. You start by entering a presentation topic via the online interface and pressing the submit button.

You then need to adjust the automatically generated text ideas for each slide to match your needs.

This generates a presentation outline and options for brand colors which you can change as needed.

Click Create Presentation and view the finished results which you can edit and export. Note: Free users can only export as a PDF file, not as a fully editable PowerPoint file.

Option 5: Best Included Copilot AI Alternative for MS Office — Microsoft Editor

MS Word users should remember that, if they’re an Office 365 member, they get access to Microsoft Editor. This AI-powered editing tool highlights spelling and grammar issues and detects the style you’re writing in.

When you click on a highlighted error, e.g., spelling, it brings up the error, the correct word (or words if more than one option is possible), and options.

The options button allows you to personalize the editor to your own preferences, including ignoring uppercase words or those with numbers in.

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Last updated on 11 October, 2024

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