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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Understand Yourself Better:

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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Business Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write a Business Cover Letter

In today’s competitive job market, a strong business cover letter can make all the difference in securing interviews. As a business professional, think of your cover letter as a value proposition or proposal. Start by identifying the company’s needs and how your unique skills and industry knowledge can help the business grow and excel. Then, provide tangible examples of you successfully achieving positive business outcomes throughout your career. Below are business cover letter examples and expert tips to help translate your career into an impactful marketing document.

Business Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Business Text-Only Cover Letter Templates and Examples

Allison Rosenberg Financial Analyst Intern | [email protected] | (123) 456-7890 | Seattle, WA 12345 | LinkedIn

January 1, 2024

Caleb Johnson Hiring Manager Fidelity (987) 654-3210 [email protected]

Dear Mr. Johnson,

As a financial analyst intern at Seattle Investments, I had the opportunity to work with a team of financial analysts to evaluate financial data for potential acquisitions. This experience allowed me to develop expertise in investment strategy and market analysis, making me an ideal candidate for the financial analyst position with your organization.

Fidelity’s reputation for challenging the status quo and driving innovation resonates with me as a business professional. I can bring a fresh perspective to Fidelity based on some of my early career experiences:

• Supported the financial analysts in evaluating company financials and determining risk factors for potential acquisitions, which included conducting business modeling
• Participated in meetings with the finance team and contributed to presentations outlining financial data on the growth potential of businesses
• Received coaching and mentorship from seasoned financial analysts and expanded knowledge of investment strategies and risk management

I hope to schedule an interview with you to provide more insights into how my financial analysis experience can aid your organization. You can contact me at your convenience with any questions you have about my background. I appreciate your consideration.

Best regards,

Allison Rosenberg

Yaling Zhang Business Operations Analyst | [email protected] | (123) 456-7890 | Portland, OR 12345 | LinkedIn

Roger Smith Hiring Manager Portland Med Device Inc. (987) 654-3210 [email protected]

Dear Mr. Smith,

I’m interested in applying for the business operations manager position with Portland Med Device Corporation. During my time with SouthWest Medical, I analyzed critical business operations and identified process improvement opportunities for a leading manufacturer of medical devices. My experience within the health care manufacturing space could be a strong asset to your organization.

Portland Med Device Corporation’s reputation for operational excellence is what draws me to apply for this opportunity. I am confident my ability to identify creative business solutions would bring value to your company based on my career achievements:

• Evaluated critical business operations, identified process gaps, and proposed business solutions to streamline product delivery, which reduced costs by 10%
• Analyzed resource allocation for manufacturing processes and recommended enhancements to staffing, which reduced labor costs by $60,000 per year
• Developed financial reports for senior leadership on findings and attended meetings with the business operations team to discuss process improvement opportunities

I look forward to speaking with you regarding how my business analysis expertise can refine operations and reduce costs for your organization. You may contact me via phone or email for any additional questions you may have about my background. Thank you for your time and consideration.

Yaling Zhang

Jake Robertson  Business Manager | [email protected] | (123) 456-7890 | New York, NY 98122 | LinkedIn

Jessica Rivera Senior Hiring Manager Brooklyn Beverage Co. (987) 654-3210 [email protected]

Dear Ms. Rivera,

I’m reaching out regarding the Business Operations Director role with Brooklyn Beverage Co. As a Senior Business Manager for New York Brewing, I defined pricing strategy and conducted business planning for a craft beverage product line generating over $20 million in annual revenue. I am confident that my expertise in business strategy will allow me to achieve similar results for your organization.

Brooklyn Beverage Co’s reputation for its innovative craft beer and seltzer products is what draws me to apply for this position. With over 10 years of experience within the food and beverage industry, I can offer unique insights to help you expand your market share. Below, you’ll find some of my prior career achievements:

• Defined pricing strategy for a suite of craft beer beverage products based on competitor analysis and identified opportunities to enhance product efficiency, resulting in a 40% increase in sales
• Negotiated with vendors to secure optimal pricing for production materials and ingredients, which reduced costs by $500,000 over two years
• Managed profit and loss (P&L) valued at over $10 million, analyzed company financials, defined strategies to aid the business in scaling operations, and improved margins by 5%

I hope to hear back from you soon for an interview to tell you more about how my expertise in the beverage industry can aid the growth of Brooklyn Beverage Co. Feel free to contact me at your convenience to schedule a time via phone or email. Thank you for your time and consideration.

Jake Robertson

To write an engaging business cover letter, your content should reflect the potential value you can bring to prospective employers. Start by analyzing the job description and identifying the needs of the organization you’re applying to. For example, suppose a company is seeking a candidate for a business analyst position. In this situation, emphasize how you’ve leveraged data analytics to identify new business opportunities, financial trends, and potential risk factors. Below, you’ll find a step-by-step guide to walk you through every section of a business cover letter:

1. Contact information and salutation

The header of your business cover letter should list all essential contact information, including your name, phone number, email, and LinkedIn URL. It’s also important to address the hiring manager by name — Mr. or Ms. [Last Name]. If you can’t find the hiring manager’s name, use a variation of “Dear Hiring Manager.” This adds a personal touch to your business cover letter and shows that you’ve done your research before applying.

2. Introductory paragraph

Create a strong opening paragraph to introduce yourself and convey your interest in the position. Lead with an eye-catching achievement backed with a strong metric to draw the hiring manager in at the start of your business cover letter. Be sure to highlight specific skill sets or qualifications that match the job description.

For instance, if a company is seeking a candidate with a strong background in change management, you might include an example of you transforming business processes and strategy to drive long-term growth and profitability.

I’m reaching out regarding the Business Operations Director role with Brooklyn Beverage Co. As a senior business manager for New York Brewing, I defined pricing strategy and conducted business planning for a craft beverage product line generating over $20 million in annual revenue. I am confident that my expertise in business strategy will allow me to achieve similar results for your organization.

3. Body paragraphs

In the body paragraphs of your business cover letter, continue to showcase your qualifications for the position. Mention something specific about the company’s reputation, products, or culture and why this draws you to apply for the opportunity. This displays your genuine interest in the organization and can help your application stand out during the job search.

Next, create a list of bullet points featuring achievements from your work experience to demonstrate your financial and business expertise. Provide basic context for the accomplishment and include hard numbers for the results. If you can’t quantify an achievement, only list it if you can explain the value it brought to the company.

Brooklyn Beverage Co’s reputation for its innovative craft beer and seltzer products draws me to apply for this position. With over 10 years of experience within the food and beverage industry, I can offer unique insights to help you expand your market share. Below, you’ll find some of my prior career achievements:

• Managed P&L valued at over $10 million, analyzed company financials, defined strategies to aid the business in scaling operations, and improved margins by 5%

4. Key skills and qualifications

It’s not advisable to provide a list of key skills on your business cover letter, as this section should already be covered thoroughly in your resume. That said, it’s important to show hiring managers how you’ve applied your business knowledge to generate results throughout your career. As you build your content, be sure to infuse key terms from the job posting into your paragraphs. Below is a list of skills you may encounter while applying for business-related positions:

5. Closing section

Think of your conclusion as a call to action. Invite the hiring manager to schedule you for an interview or for additional information on your background. Reinforce how your business knowledge could be a strong asset to their team. Be sure to thank the hiring manager for their time and consideration in the last sentence of the paragraph.

Business Cover Letter Tips

1. emphasize your business acumen.

To make your cover letter stand out, focus on your business acumen and experience using tangible examples from your career. Demonstrate your ability to define business strategies based on market indicators and operational capabilities. Show potential employers that you can bring a fresh perspective to their organization and help their business scale.

2. Quantify your business achievements

When detailing your career achievements, be sure to incorporate hard numbers, metrics, and monetary figures to establish a sense of scope for your contributions. In addition to drawing the reader’s eye, numbers help to paint a clearer picture of your professional experience for the hiring manager. This is especially important for business-related roles, as companies will want to see you analyze and interpret financial data effectively.

3. Feature your leadership capabilities

Leadership and management skills are essential for many business occupations. As you craft your content, demonstrate your ability to manage personnel, interface with cross-functional teams, and communicate effectively with diverse clients. Provide examples of you mentoring team members and building strategic business partnerships. This shows you’re a dynamic candidate with both strong interpersonal and business management skills.

Business Cover Letter FAQs

How do i make my business cover letter stand out -.

To differentiate yourself from other applicants, highlight specific aspects of your business background that align with the job description. Generic content won’t make a lasting impression on the hiring manager. They want to see examples of how you can help their company reduce costs and improve profitability.

Why should I include a business cover letter? -

Not every job will ask for a cover letter, but including one is never a bad idea, especially if it’s properly tailored to the company you’re applying to. This allows you to convey why you’re the right fit for the organization’s culture and display the nuances of your industry expertise as a business professional.

How long should my business cover letter be? -

It’s best to keep your cover letter concise, limited to only three or four paragraphs. Think of your cover letter as a value proposition or business proposal. The goal is to capture the hiring manager’s attention by highlighting your most relevant and marketable skill sets. An overabundance of content can distort your sales pitch and make it difficult for the reader to see the value you can bring to the company.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

Check Out Related Examples

Business Analyst Cover Letter Examples and Templates

Computer Science Resume Examples and Templates

MBA Cover Letter Examples and Templates

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• How to Write a Resume Learn More
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How to Write a Cover Letter: Useful Tips, Phrases and Examples

How to write a cover letter? When applying for a job, you will often be asked to send your prospective employer a copy of your resume (or CV) but this is not the only thing that you should forward for your application. It is very important that you also include what is known as a cover letter. This is a correspondence which acts as an introduction to the other documentation which you are including and can go a long way in reflecting your capabilities in communication.

How To Write A Cover Letter

Most letters will start out with a heading, which will display your contact details and sometimes a subject line. The following are examples of what you should include in your heading.

• Postal address
• Email address
• Telephone numbers (include as many as you need, beginning with the most important)
• Date on which the letter was written
• Subject line (this is not vital but some people choose to do this.)

The next portion should be used to greet the person to which you are writing, and there are a variety of ways in which you might begin your letter.

• To whom it may concern
• Dear Sir/Madam
• Dear Mr./Mrs. (name)
• Dear hiring manager

Opening Portion Of The Letter

To begin your letter, you are going to want to include a few points which detail what you are writing about and act as an introduction to your letter. Let’s take a look at some of the opening points which should be included.

Introducing Yourself

To start off, you will want to introduce yourself to the reader. Whilst a cover letter does need to be relatively brief, this section should contain as much detail as possible but in a concise manner. This is your opportunity to sell yourself and so some thought should go into what is said here.

Reason For Writing

In this paragraph , you now have the chance to explain, in as interesting and professional manner as possible why you are writing this letter. You should detail what job you are applying for, where you heard about it and why you have decided to apply.

Education And Previous Experience

Now is your chance to show off your skills and experience. This is a great time to detail what qualifications you have that you believe to be a good fit for the position you are applying for and also talk about your previous experience in the field. If you do not have any experience then you can use this section to explain that you are looking to learn new skills and further your career through training and hands on experience, make yourself sound eager and willing to learn.

Letter Body

Now we are getting into the bulk of your cover letter, there are some further points of information that you should include. Let’s take a closer look at what you should detail in this section.

Why Are You Interested In This Position?

You can use this section of the letter to let the employer know why it is that you would like to take this job. This is a chance to use your imagination and come up with a creative reason as to why this is something you would like to do. Many simple options could be;

• To further your career in the field.
• To learn new skills.
• To meet new people.
• To make a difference.

Why Should They Employ You?

In this part of your cover letter, you are going to tell the reader why you think they should hire you. It is worth using as many positive adjectives as you can in this section without going over the top. Some examples of this might be;

• Enthusiastic
• Hard working

You are essentially using this paragraph to detail why you are better than anyone else who is applying for the same position.

Closing Comments

In this final paragraph of the letter, you have the opportunity to include any last comments or extra information. This can be anything that you feel is relevant to the application as well as some general comments which are often included, such as the following.

• Thank you for your time.
• I look forward to hearing from you .
• I appreciate the opportunity.

At the end of your letter, you should include a signature with a respectful farewell. Most often, the following are commonly used.

• Kind regards
• Respectfully

After this, you should include your name.

Common Phrases To Include In Cover Letters

There are a variety of phrases which can be used when penning a cover letter, and most of the time, you will find that using a specific template can help greatly. Let’s look at some of the most common ways to express what you want to say in a cover letter.

Introduction

In order to introduce yourself , you may include any of the following phrases.

• At present, I am studying at…..
• At the moment, I am working for…..
• For the last 5 years, I have been working in the position of…..
• My current job title is…

In this section, you will need to explain why you are contacting the reader.

• I am writing in response to an advertisement which was placed in…….
• I am enquiring as to whether you currently have any positions in the area of……
• I am writing to apply for the position of…

Your prospective employer is going to be interested to know what qualifications you have, here are some ways to express this information.

• I have experience in…..and have worked at…….for the last…..years.
• My education includes a degree from XY university.
• I have been studying (subject) for 3 years.
• I am a native English speaker and have ample knowledge of Spanish and Chinese.

What Makes You Ideal For This Position?

You are going to want to convince the reader that you are the best option for this position.

• I am a driven and ambitious person who is keen to learn new skills.
• I believe I am the best choice for this position as I have a lot of experience in my previous role.
• I feel that I am the most suitable candidate for this job because of my ambition and drive to make a change.
• I am excited to have the opportunity to be able to work with a reputable company like yours.

Closing Statement

At the end of your letter, you will need to close off by saying thank you.

• Thank you for taking the time to read through my application.
• Please contact me at any time should you wish to arrange a meeting.
• Please do not hesitate to contact me for any further information.
• I appreciate your consideration for this application and look forward to hearing from you.

Tips For Writing A Great Cover Letter

In order to make the most of the cover letter you are writing, it is important to follow some of the useful tips which will ensure that you produce the most effective cover letter possible.

• Keep the letter brief and to the point. The reader is likely going to have many applications and will not have time to read a very long or detailed letter.
• If there is anything that cannot be put onto your resume, your cover letter gives you the opportunity to detail these points.
• Try to make your letter stand out from the rest by adding an interesting subject line or unusual question which will immediately grab the attention of the reader.
• Mention something about the company that shows you have looked into history and what they do. This is a great way to show that you are enthusiastic about this business.
• Don’t be afraid to be upfront, if you want something, you need to ask for it. For example, ask to be interviewed, this shows confidence and the ability to go and get what you want which are traits that employers admire.
• Explain your skills and capabilities in line with the position for which you are applying.

Cover Letter Samples

Now that we have learned exactly what should be included in a cover letter, let’s take a look at an example. In this case, John Doe is writing a cover letter to go alongside his application for the position of hotel manager.

1234 Main Street

[email protected]

1800 123456

Dear Mr. Smith

My name is John Doe and I am a newly trained manager within the hospitality sector. I am very excited to have recently completed various courses in this field and am a driven and enthusiastic individual.

I am writing to you in response to your advert for the hotel manager position which was advertised on Facebook and would ask that you look over my enclosed resume and consider me for this position.

As mentioned previously, I have recently completed a variety of management courses including the following;

• Advanced hospitality management
• Management in the hotel industry

For both of these courses, I passed with merit and also have qualifications in IT and Telecommunications, as well as a Diploma in Spanish. I previously worked within a 4 star establishment, and worked my way up from cleaner, to assistant manager. At which point, my previous employer put me forward for the training which I have just completed.

I am very interested in joining your hotel and the management role is something that excites me very much. In my previous job, I feel that I have gained all the necessary skills that I will need to excel in my career and am looking forward to employing these skills in a fresh new environment.

I believe that it would be in your best interest to hire me as your new hotel manager because I am extremely hard working and dedicated to everything that I do. As well as this, I am excited to share a fresh and innovative approach to management which I believe will only benefit your establishment. I am keen to learn further skills in order to keep up with the latest information and techniques in the field and am looking forward to meeting new people and sharing ideas.

I would like to take the time to thank you for considering my application and for spending your time reading this letter. It would be a pleasure to speak with you as soon as ever possible and I look forward to your correspondence.

How To Write A Cover Letter Infographic

How to write a cover letter in simple steps

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The 46 Best Cover Letter Examples: What They Got Right

Updated: May 22, 2024

Published: April 19, 2017

I’ve sent plenty of cover letters throughout my career, so I know it isn’t usually fun to write one. Fortunately, the cover letter examples I painstakingly gathered below show that it’s possible to have a little fun with your job search — and maybe even make yourself a better candidate in the process.

I was shocked upon learning 45% of job seekers don’t include a cover letter when applying for a job. I definitely don’t recommend following the crowd on this matter because your cover letter is a chance to tell the stories your resume only outlines.

It’s an opportunity for you to highlight your creativity at the earliest stage of the recruitment process.

Are you ready to showcase your unique skills and experience? Or are you looking for more tips and cover letter inspiration?

Keep reading for 40+ cover letter examples, then check out tips for cover letter formatting and what makes a cover letter great.

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Customizable Cover Letter Examples

Best cover letter examples, short cover letter examples, creative cover letter examples, job cover letter examples, career cover letter examples, what is a good cover letter, what’s on a cover letter, what makes a great cover letter.

5 Free Cover Letter Templates

Five fill-in-the-blank cover letter templates to help you impress recruiters.

• Standard Cover Letter Template
• Entry-Level Cover Letter Template
• Data-Driven Cover Letter Template

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In a hurry for a cover letter example you can download and customize? Check out the ones below from HubSpot’s cover letter template kit .

1. Standard Cover Letter Example

21. Short Recommendation Cover Letter Example

In an increasingly digitized world, where customer-centric strategies are vital for business success, I am thrilled to apply for the [Job Title] position at HubSpot."

Unhelpful Cover Letter Introduction:

"To Whom it May Concern,

I am applying for the [Job Title] position at HubSpot. I have some experience in marketing and can help your clients grow their businesses."

Relevant Professional Experience

It can be tempting to use the same cover letter for every job. After all, it‘s about your experience, isn’t it? But it's not enough to rephrase the work history in your resume.

Recruiters and hiring managers are looking to fill a specific role, so you need to show how your experience translates to their unique needs.

So, the body of a great cover letter should showcase the specific professional experiences that are relevant to the job you're applying for. Emphasize your accomplishments and skills that directly relate to what the job needs.

To speed up this part of the cover letter writing process, start by creating a list of your transferable skills . Drafting this list can help you quickly focus on the skills to highlight in your cover letter.

Then, use AI tools to summarize job descriptions and narrow in on where your experience and the needs of the role you're applying for overlap. This post is full of useful AI assistant tools if you're new to AI.

Helpful Cover Letter Experience:

“At [Company Name], I had the opportunity to assist a global ecommerce retailer in enhancing their online customer experience. By conducting in-depth market research and customer journey mapping, I identified pain points and areas of improvement in their website navigation and user interface.”

Unhelpful Cover Letter Experience:

“I also worked with an ecommerce retailer to improve the customer experience. We did some surveys and training, and they were happy with the results.”

Useful Examples

To make your cover letter stand out, add specific examples that show how you've solved problems or gotten results in past roles.

Quantify your accomplishments whenever possible, using data to give the reader a clear understanding of your impact.

Helpful Cover Letter Example:

“I lead a team of five content writers while increasing website traffic by 18% year-over-year.”

Unhelpful Cover Letter Example:

“I have a great track record of leadership and achieving fantastic results.”

Research and Company Knowledge

Hiring teams aren‘t hiring anyone with the skills to do the job. They’re hiring a person they'll work alongside at their specific company.

So, to show that you‘re not just looking for any job anywhere, share your knowledge of the company’s industry, values, and culture in your cover letter.

Spend some time on the company website and take notes on what makes this business interesting to you and why you would want to work there.

Then, explain how your skills align with the company's mission and goals and explain how you could add to their chances of success. This will showcase your interest in the company and help them see if you are a good cultural fit.

Helpful Cover Letter Research:

“I was particularly drawn to HubSpot not only for its industry-leading solutions but also for its exceptional company culture. HubSpot's commitment to employee development and fostering a collaborative environment is evident in its recognition as a top workplace consistently. I strongly believe that my passion for continuous learning, self-motivation, and dedication to contributing to a team will make me a valuable asset to HubSpot.”

Unhelpful Cover Letter Research:

“I have been inspired by HubSpot's commitment to inbound marketing and its comprehensive suite of solutions. HubSpot's dedication to providing valuable content and fostering meaningful relationships aligns with my own values and aspirations.”

Clear Writing

Your cover letter needs to pack in a lot of important information. But it's also important that your cover letter is clear and concise.

To accomplish this, use professional but easy-to-understand language. Be sure to remove any grammar or spelling errors and avoid lengthy paragraphs and avoid jargon or overly technical language.

You may also want to use bullet points to make your letter easier to skim. Then, proofread your cover letter for clarity or ask a friend to proofread it for you.

• Guide to Becoming a Better Writer
• Tips for Simplifying Your Writing

Helpful Cover Letter Writing:

"In addition to my academic accomplishments, I gained valuable practical experience through internships at respected law firms.

Working alongside experienced attorneys, I assisted in providing legal support to clients. This hands-on experience helped me develop a deep understanding of client needs and enhanced my ability to effectively communicate complex legal concepts in a straightforward manner."

Unhelpful Cover Letter Writing:

"Furthermore, as a complement to my academic accomplishments, I have garnered invaluable practical experience through internships at esteemed law firms.

Throughout these placements, I actively collaborated with seasoned attorneys to conduct due diligence and furnish clients with comprehensive legal support. Notably, these experiences fostered a profound comprehension of client necessities, whilst honing my legal acumen to articulately convey intricate legal principles within a lucid and concise framework, adhering to applicable precedents and statutes of limitations."

Genuine Interest and Enthusiasm

Find ways to convey your passion for the role and how excited you are to contribute to the company you're applying to. At the same time, make sure your interest feels authentic and outline how it aligns with your career goals.

Your ultimate goal is an enthusiastic letter that feels honest and leaves a lasting positive impression.

Showing excitement in writing doesn't come naturally for everyone. A few tips that can help you boost the genuine enthusiasm in your letter:

• Record audio of yourself speaking about the role, then use voice-to-text technology to transcribe and add these sections to your letter.
• Choose your words carefully .
• Write in active voice.

Helpful Cover Letter Tone:

“I am genuinely enthusiastic about the prospect of joining [Company/Organization Name] as an accountant. My combination of technical proficiency, eagerness to learn, and strong attention to detail make me an ideal candidate for this role. I am confident that my dedication, reliability, and passion for accounting will contribute to the continued success of your organization.”

Unhelpful Cover Letter Tone:

“Honestly, I can hardly contain my excitement when it comes to reconciliations, financial statement analysis, and tax regulations! Engaging in spirited discussions with professors and classmates has allowed me to foster an unbreakable bond with the fascinating world of accounting, and I'm positively bursting with enthusiasm at the prospect of applying my skills in a professional setting.”

Memorable Conclusion

End your cover letter on a strong note. Summarize your top qualifications, restate your interest in the position, and express your interest in future communication.

Then, thank your reader for their time and consideration and include your contact information for easy follow-up.

To make your conclusion memorable, think about what parts of your letter you‘d most like the hiring manager to keep top of mind. Then, consider your word choice and phrasing. If you’re feeling stuck, this list of ways to close an email can help.

Helpful Cover Letter Conclusion:

"Thank you for considering my application. I am excited about the opportunity to further discuss how my qualifications align with the needs of Greenpeace. Please feel free to contact me at your convenience to arrange an interview.

Together, let's make a lasting impact on our planet.

[Your Name]"

Unhelpful Cover Letter Conclusion:

"Thank you for considering my application. I look forward to the possibility of discussing my qualifications further and how I can contribute to Greenpeace's mission. Please feel free to contact me at your convenience to arrange an interview.

I’d like to add another stage to the job search: experimentation.

In today’s competitive landscape, it’s so easy to feel defeated, less-than-good-enough, or like giving up your job search.

But don’t let the process become so monotonous. Have fun discovering the qualitative data I’ve discussed here — then, have even more by getting creative with your cover letter composition.

I certainly can’t guarantee that every prospective employer will respond positively — or at all — to even the most unique, compelling cover letter. But the one that’s right for you will.

So, get inspired by these examples and templates. Write an incredible cover letter that shows the hiring team at your dream job exactly who you are.

Editor's note: This post was originally published in October 2020 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

Don't forget to share this post!

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How to Start a Cover Letter: 30 Creative Opening Sentences Recruiters Will LOVE

Wondering how to start a cover letter? Traditional cover letter wisdom might tell you to begin with something like, “Dear Hiring Manager, I am writing to apply for the marketing manager position with the Thomas Company.” But we say: A cookie cutter cover letter intro feels as outdated as a Hotmail address.

A cover letter is your chance to introduce yourself to a hiring manager—who you are, what you have to offer, and why you want the job—but you have an extremely limited amount of space to do it. If you really want to get noticed, you’ve got to start right off the bat with something that grabs your reader’s attention.

What do we mean? Well, we won’t just tell you, we’ll show you. Keep reading to find tips on how to start a cover letter, along with 30 creative cover letter opening lines and sentence examples.

Still looking for that perfect next role? One of these open jobs on The Muse just might be the one »

5 tips on how to start off a cover letter

Here are a few pointers to guide you as you use our example cover letter openings—we’re getting there, we promise!—to craft your own:

1. Avoid boring or overused openers

Recruiters have read cover letters that start with lines like “I’m excited to apply for the front-end engineering position,” or “Your job posting on The Muse prompted me to…” so often they could wallpaper their homes with them. While those are OK and still acceptable, you'll have a better shot at impressing potential employers with a less cliché opening line.

2. Be lively and personable

People like reading interesting, engaging stuff—the kind that paints a picture, tells a story, and maybe even makes them smile. People like it when you’re human, genuine, and memorable. So figure out something about yourself and your background that relates to the company or position you're interested in, and use that to build a connection.

3. Show what you bring the company

You’ll get more into the details after your opening paragraph, of course. But your cover letter opener should still tell the reader, “This person can do something for us,” rather than, “This job would really help them.”

4. Stick to the point

Your opener, while creative, should still be relevant to the job. Don’t begin by highlighting an unrelated accomplishment or recounting an anecdote that never connects back to why you’re applying for the job. Part of writing an effective cover letter is curating key information that relates to that specific job opportunity and shows the reader that you're a good fit for the role.

5. Don't start with “To Whom It May Concern”

Find an alternative to “ To Whom It May Concern .” Seriously, banish those five words from your cover letter vocabulary forever. Nowadays, this phrase is seen as outdated, overused, and even rude—especially when better options exist.

30 cover letter opening sentence examples

We’ve come up with 30 creative cover letter opening sentence examples and separated them by the method they use to grab the reader’s attention. We don’t recommend copying and pasting because, well, your cover letter should be unique to your stories, background, and interests.

But you can most definitely use these examples to get inspired for your next application. (If you’re looking to see what an entire cover letter might look like, check out our article on the best cover letter examples for every type of job seeker .)

Start with passion

Employers want to hire people who care about what they’re doing. If you start your cover letter off talking about your passions and how they relate to the job, you’re telling the reader that you’ll be an engaged and motivated employee who’s likely to stick around. Plus, it’s a good way to tell the company a bit about who you are as a person right off the bat. Just be honest and realistic.

If truly loving data is wrong, I don’t want to be right. It seems like the rest of the folks at [Analytics Company] feel the same way—and that’s just one of the reasons why I think I’d be the perfect next hire for your sales team.

I’ve been giving my friends and family free style advice since I was 10, and recently decided it’s time I get paid for it. That’s why I couldn’t believe it when I found an open personal stylist position at [Company].

After about three years of trying out different roles at early-stage startups around San Francisco, watching more “ find your passion “ keynotes than I’d like to admit, and assuring my parents that, yes, I actually do have a real job, I’m starting to come to terms with the fact that I’m happiest when I’m doing two things: writing great content and getting it out into the world.

The other day, I took a career assessment , which told me I should be a maritime merchant. I’m not quite sure what that is, but it did get me thinking: A role that combines my skills in business development with my lifelong passion for the ocean would be my absolute dream. Which is how I found this role at Royal Caribbean.

As a kid, I once gave up a day of a family vacation to transport an injured lizard I found by our hotel two hours each way to the nearest animal hospital (and talked my dad into driving me pre-GPS!). When I was a bit older, I found out I could care for animals every day for a living, and I’ve been working toward that goal ever since.

I am constantly checking my LinkedIn, Facebook, Twitter, and Instagram feeds—and not because of FOMO. Because I’m someone who wholeheartedly believes in the power of sharing ideas in online communal spaces, and I’m positive that I can help spark meaningful conversations as your next social media assistant.

When I was growing up, I wanted to be one of those people who pretend to be statues on the street. Thankfully, my career goals have become a little more aspirational over the years, but I still love to draw a crowd and entertain the masses—passions that make me the perfect community manager.

Start with admiration

Companies often want to hire people who already know, love, eat, and sleep their brand. What better to kick off your cover letter than a little flattery? Of course, remember when you’re telling a company why you love it to be specific and genuine. Because while everyone likes a compliment, no one likes obvious self-serving B.S.

I pretty much spent my childhood in the cheap seats at Cubs games, snacking on popcorn and cheering on the team with my grandfather. It’s that memory that’s shaped my career—from helping to establish the sports marketing major at my university to leading a college baseball team to an undefeated season as assistant coach—and what led me to apply for this position at the Chicago Cubs.

It was Rudy, my Golden Retriever, who first inspired me to apply to your operations assistant opening—not only have we used your app to find other dogs to play with in our neighborhood, he’s really excited about the prospect of coming to work with me every day. As I learned more about how [Company] is using modern tech to help pets thrive in cities, I couldn’t help but get excited to be part of it, too.

Example 10:

When I was seven, I wanted to be the GEICO gecko when I grew up. I eventually realized that wasn’t an option, but you can imagine my excitement when I came across your events manager position, which would have me working side by side with my favorite company mascot.

Example 11:

When I attended SXSW for the first time last month, I didn’t want to leave. So I decided I shouldn’t—and immediately went to check out job openings at the company.

Example 12:

If I could make the NYC apartment rental process better for just one person, I would feel like the horrors of my recent search would all be worth it. So a customer service role at [Apartment Search Company], where I could do it every day? I can’t think of anything more fulfilling.

Example 13:

[Vacation Rental Company] is synonymous with luxury and escape, known for spaces that inspire. I’ve felt this firsthand every time I’ve stayed at one of your properties—whether I was throwing a bachelorette party or working from home in a new locale—and I would love the chance to contribute to this reputation as your destination manager.

Example 14:

I was an hour out from hosting my first big dinner party when I realized I had forgotten to pick up the white wine. In a panic, I started Googling delivery services, and that’s when I first stumbled across [Delivery Service Company]. I’ve been hooked ever since, so I couldn’t help but get excited by the idea of bringing this amazingness to nervous hosts like me as your next social media and community manager.

Example 15:

Though I’m happily employed as a marketing manager, seeing the job description for your company’s PR director position stopped me in my tracks. I’ve been wearing your glasses for many years, and have always been impressed by the way the company treats its customers, employees, and the community at large.

Example 16:

A group of us IT folks were sitting around talking about our favorite Pacific Northwest companies this morning (coincidentally, over coffee). As you might figure, Starbucks was among the first names that came up. What makes you such a standout among Seattle-based corporations? Here’s the list we compiled:

Start with accomplishments

For any given job, you’re going to be competing with a lot of other job seekers—presumably, a lot of other similarly qualified people. A great way to stand out in your cover letter is to highlight something about yourself—a character trait, an accomplishment, a really impressive skill—that’ll quickly show how you stand out.

Example 17:

My last boss once told me that my phone manner could probably defuse an international hostage situation. I’ve always had a knack for communicating with people—the easygoing and the difficult alike—and I’d love to bring that skill to your open office manager position.

Example 18:

Among my colleagues, I’m known as the one who can pick up the pieces, no matter what amount of you-know-what hits the fan. Which is why I think there’s no one better to fill this customer service leader position.

Example 19:

Last December, I ousted our company’s top salesperson from his spot—and he hasn’t seen it since. Which means, I’m ready for my next big challenge, and the sales manager role at your company is exactly what I’m looking for.

Example 20:

After spending three years managing the internal communications for a 2,000-person company, I could plan a quarterly town hall or draft an interoffice memo in my sleep. What do I want to do next? Put that experience to work as a consultant for executives looking to level up their communications strategy.

Example 21:

While you won’t find the title “community manager” listed on my resume, I’ve actually been bringing people together online and off for three years while running my own blog and series of meetups.

Example 22:

If you’re looking for someone who can follow orders and doesn’t like to rock the boat, I’m probably not the right candidate. But if you need someone who can dig into data, see what’s working (and what’s not), and challenge the status quo, let’s talk.

Example 23:

I recently relocated my family to Texas. As we neared our new home, I noticed with intrigue the many wind turbines dotting the landscape. Suddenly, it hit me: “This is the career for me.” After unloading the moving van, I promptly researched companies in this sector that may benefit most from a skilled field engineer with expert electromechanical skills. And I discovered that [Company] is where I want to be.

Example 24:

You might be wondering what a 15-year veteran of the accounting world is doing applying to an operations role at a food startup. While I agree the shift is a little strange, I know you’re looking for someone who’s equal parts foodie and financial expert, and I think that means I’m your person.

Example 25:

Over the last 10 years, I’ve built my career on one simple principle: Work smarter. I’m the person who looks for inefficient procedures, finds ways to streamline them, and consistently strives to boost the productivity of everyone around me. It’s what’s earned me three promotions in the supply chain department at my current company, and it’s what I know I can do as the new operations analyst for [Company].

Start with humor and creativity

OK, before you read any of these, we have to stamp them with a big, blaring disclaimer: Do your homework before trying anything like this—learn everything you can about the company and the hiring manager to gauge whether or not they’d appreciate some comedic relief or a bit of snark. If it seems like they would, it’s a great way to make them smile (then call you). If they don’t? Try a different approach.

Example 26:

Have you ever had your mom call five times a day asking for a status update on how your job search is going, and then sound incredulous that you haven’t made more progress since the last phone call? That’s my life right now. But I’m hoping that soon my life will revolve around being your full-time social media manager. The good news is, I bring more to the table than just an overbearing mom. Let me tell you more.

Example 27:

Thank you so much for offering me the marketing manager position at [Company]! I wholeheartedly accept. OK, I know we’re not quite there yet. But if we were, here are just a few ideas for what I would do once in the role.

Example 28:

I considered submitting my latest credit card statement as proof of just how much I love online shopping, but I thought a safer approach might be writing this cover letter and describing all the reasons I’m the one who can take [E-Commerce Company]’s business to the next level.

Example 29:

I never thought that accidentally dropping my iPhone out of a second story window would change my life (it’s a funny story—ask me about it). But thanks to my misfortune, I discovered [Phone Repair Company]—and found my dream job as an expansion associate.

Example 30:

If we were playing “Two Truths and a Lie,” I’d say: I’ve exceeded my sales quotas by at least 20% every quarter this year, I once won an international pie-eating contest, and I have an amazing job at [Company]. The last, of course, is the lie. For now.

Frequently asked questions

How do you start off a cover letter.

When unsure how to open a cover letter, a good rule of thumb is to steer clear of clichés or overused opening lines. Instead, start by highlighting a passion or accomplishment relevant to the company or role you're applying for. You could also mention something about the company that caught your attention. Get creative, but keep it professional and make sure your narrative makes sense in that context.

How to start a cover letter greeting?

Try to find the hiring manager's name on LinkedIn or the company's website and address them directly, like “Dear Jane Doe”. If you can't find their name, “Dear Hiring Manager” is a good alternative. Avoid using “To Whom It May Concern” as it sounds outdated and impersonal.

How do I introduce myself in a cover letter?

Introducing yourself in a cover letter is straightforward: just share a bit about yourself. For example, “I'm a copywriter with seven years of experience in online content writing. At least officially. Since my first year of college I've been working on personal projects and keeping a track record of my accomplishments throughout the years.” No need to repeat your name since it's already in your contact information at the beginning of the letter.

How to start a cover letter without a name?

If you don't know the name of the person receiving your cover letter, start with “Dear Hiring Manager” or similar. Other possibilities include: “Dear Hiring Team”, “To the Hiring Team”, “To the Hiring Team”, “Dear Recruiter/Recruiting Team”, or “Dear Hiring Committee” if your industry evaluates cover letters and applications through a board.

Jenny Foss , Erica Breuer , Regina Borsellino , Amanda Cardoso also contributed writing, reporting, and/or advice to this article.

Your Cover Letter

When you send your CV to apply for a position, you should also include a short letter. This letter is called a covering letter or (in American English) a cover letter . A covering letter sent with a CV/resume is also called a letter of application . Your letter of application is a sales letter. The product it is selling is your CV.

The reader of your letter may be busy and unwilling to waste time on unnecessary details. You should therefore design your letter to be easy to read. It should be short, concise and relevant. It should not be too formal or complicated.

Your letter should:

• confirm that you are applying for the position
• say where you learned about the position
• say why you want the position
• say why you would be a benefit to the company
• request an interview

The layout of a modern business letter in English is very simple. Your address is at the top, on the right or in the middle. The rest of the letter can be in 'block' format, with each line starting on the left. Try to keep the whole letter on one single page, with plenty of white space.

Here is the typical format for your covering letter:

OR on the . put your name here.

Should your letter of application be hand-written? Probably not . In some cultures employers require candidates to send letters written by hand. But in the English-speaking world, an employer would usually prefer to receive a letter of application that is word-processed (that is, produced on a computer and printed ). A hand-written letter could be considered unprofessional. You must judge according to the country, culture and tradition.

Sample Cover Letter

Please be aware of active employment scams on LinkedIn and via email. 24 Seven will never ask you to send money or any monetary funds, and will only communicate only through a “24seveninc.com” email address. If you receive an email, please triple check the domain or origin.

How to Write an Eye-Catching Cover Letter

Whether you’re actively applying for jobs or gathering all the required materials to  begin your search , you’ve likely begun to think about how to write a cover letter that will help you stand out among the rest. Writing a cover letter can feel tricky and time consuming, and while you can browse pages worth of cover letter examples, you’ll want to create a piece unique to you, because after all, it’s one of the most important steps of the job application process. We’re sharing four key pointers to ensure you are ready to write your next cover letter like a seasoned pro.

The Cover Letter Introduction

Hiring managers and recruiters alike are busy individuals, so ensuring that your introduction paragraph is both engaging and unique in its approach to introduce you, the applicant, is key. While you do want to engage the reader, you should use this first paragraph as a way to introduce yourself while including a few key sentences that cover your interest in the company, the position, and the value you could add as a potential new hire. This is not the time to detail out why you’re leaving your current role,  skills you’re looking to learn , or why you are the only candidate for the job.

A Strong Cover Letter Example Introduction Might Sound Like This:

As an active follower of 24 Seven (example company) and its presence in the staffing and recruiting industry (example industry), I was ecstatic to see the open role for an Account Manager. After spending the last two years developing and perfecting my own unique recruiting approach for (current company) through advanced outreach and pipelining, I would love the opportunity to source and hire stellar talent for 24 Seven.

A Weak Cover Letter Example Introduction Might Sound Like This:

My name is Mary and I’m a great Account Manager. I saw this job posted on Glassdoor and because of my background in recruiting and talent management, I thought I would be a strong fit. I’m currently looking for a new role, as I was recently laid off. With my skills and the skills I look to build, I know I would be the ideal candidate for this role!

The Ideal Candidate

Now that you’ve taken the opportunity to state your interest in the company and position within, it’s time to share why you’re the ideal candidate for the job. Since you’ve briefly detailed your value-add in the introductory paragraph, now is the perfect time to expand on your past experience and how it directly aligns with the role you’re  applying for . While your resume acts as an outline, this paragraph will allow you to go more in-depth about your specific responsibilities and experiences in prior roles.

Cover Letter Example Points To Include:

• How did you manage the responsibilities you had effectively?
• How did you gain and build upon your skillset?
• How did you help grow initiatives within the company?
• What are some major projects you worked on and how did the final product turn out?

The Dream Company

Once you’ve expanded on why you are the perfect candidate for the role, now is the time to share why the company is the right fit for you as an applicant. This shouldn’t be a paragraph detailing out how much you love the company, but rather what attracts you to them as an organization and a potential employer. How does the company’s  mission and vision  directly align with where you see yourself as an applicant now and as you move forward in your career?

• Stances the company has taken on social issues and how you relate to them
• An industry focus that directly aligns with your passions and interests
• Steps the company has taken as they have grown/expanded that you have taken note of
• A strong company culture presented through social media and the company’s website and how it matches your work style

The Sign-Off

You have now successfully covered all the bases that come with writing a strong cover letter, but you’re not done just yet. For this final paragraph, you’ll want to briefly summarize the points you’ve made throughout while sharing once again why you are the best fit for the role. This is your last pitch, so make sure your tone is both professional and to the point while including all important parting details. Lastly, be sure to extend thanks for the time spent reading your cover letter – a simple thank you can go a long way!

Are you ready to begin writing your next cover letter? Give it a shot! Using the steps above and the cover letter examples provided, you should be ready to catch the eye of hiring managers and land your next job. Looking for more career advice? Click  here !

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• লেখার জন্য ধাপে ধাপে নির্দেশাবলী

আপনার কাজের সন্ধান করার সময়, আপনি লক্ষ্য করতে পারেন যে, আপনার সিভি বা জীবনবৃত্তান্ত সহ, নিয়োগকর্তারা একটি কভার লেটার চাইতে পারেন।

কভার লেটারের মূল উদ্দেশ্য হল আপনার দক্ষতা এবং দক্ষতার একটি সংক্ষিপ্ত বিবরণ দেওয়া। অধিকন্তু, এটি অবস্থানের জন্য আপনার উত্সাহ প্রকাশ করবে এবং উল্লেখ করবে যে আপনি কীভাবে অবস্থানের বিজ্ঞাপনকারী সংস্থার মধ্যে ভাল ফিট হতে পারেন।

এটি আপনার জীবনবৃত্তান্ত ব্যাক আপ করার জন্য একটি ভাল লিখিত কভার লেটার থাকা গুরুত্বপূর্ণ। এটি দেখায় যে আপনি কতটা উত্সাহী যাতে আপনি অন্য আবেদনকারীদের থেকে আলাদা হতে পারেন এবং প্রভাব ফেলতে পারেন।

তাহলে আসুন কীভাবে একটি কভার লেটার লিখতে হয় সে সম্পর্কে গভীরভাবে ডুব দেওয়া যাক যা আপনার ভবিষ্যত নিয়োগকর্তার দৃষ্টি আকর্ষণ করবে এবং আশা করি আপনি সেই কাঙ্খিত অবস্থানটি পেতে পারেন যার পরে আপনি আছেন।

ধাপ 1. একটি কভার লেটারের উদ্দেশ্য জানুন

এই নথিটির উদ্দেশ্য কী তা আপনাকে প্রথমেই জানতে হবে। কেন আপনি এটা প্রয়োজন? এর কাজ কি?

একটি কভার লেটার একটি ভূমিকা হিসাবে কাজ করে, যেখানে আপনি সম্ভাব্য নিয়োগকর্তাদের নিজের সম্পর্কে বলবেন এবং তাদের চাকরি খোলার বিষয়ে কোনো প্রাসঙ্গিক যোগ্যতা উল্লেখ করবেন। এটি তাদের সাথে কাজ করার জন্য আপনার আগ্রহ প্রকাশ করার একটি সুযোগ।

জীবনবৃত্তান্তে আপনার অভিজ্ঞতা এবং যোগ্যতা বর্ণনা করার সময়, কভার লেটারে আপনার ব্যাকগ্রাউন্ড কীভাবে বিজ্ঞাপন দেওয়া চাকরির সাথে খাপ খায় সে সম্পর্কে বর্ণনা করে। তারা একটি বিট অন্তর্ভুক্ত প্ররোচিত লেখা , যেমন আপনি একজন ভবিষ্যত নিয়োগকর্তাকে বোঝানোর চেষ্টা করছেন যে আপনি কাজের জন্য সঠিক।

আরও গুরুত্বপূর্ণভাবে, একটি কভার লেটার একজন নিয়োগকারী ব্যবস্থাপককে বুঝতে সাহায্য করে যে কেন তারা আপনাকে অন্য যে কেউ আবেদন করেছে তার চেয়ে তাদের নিয়োগ করা উচিত। আপনার জীবনবৃত্তান্তের কিছু প্রসঙ্গ প্রয়োজন – এখানেই আপনার কভার লেটার কার্যকর হয়! আপনার সিভিতে আগে থেকে যা আছে তার থেকে আপনি ভিন্নভাবে বর্ণনা করতে পারেন।

এছাড়াও, এটি আপনার যোগাযোগ দক্ষতা, বিস্তারিত মনোযোগ এবং কাজগুলি সম্পন্ন করার সময় যত্ন প্রদর্শন করে। অফিসের পরিবেশের মধ্যেও বেশিরভাগ ভূমিকার দ্বারা কাঙ্ক্ষিত এই সমস্ত বৈশিষ্ট্য!

একটি কভার লেটার যদিও নির্দিষ্ট হতে হবে। নিশ্চিত করুন যে প্রতিটি লাইন সরাসরি যে কেউ এটির মাধ্যমে (এইচআর ব্যক্তি) পড়বে তাকে জয় করার দিকে কথা বলে। অন্য কথায় - পরবর্তী কোন কোম্পানি/ভূমিকা পূরণ করতে হবে তার উপর ভিত্তি করে সবকিছু ব্যক্তিগতকৃত করুন!

ধাপ 2. একটি কভার লেটারের গঠন বুঝুন

এই বিভাগে, আমরা একটি কভার লেটার লেখার চেকলিস্ট অন্তর্ভুক্ত করেছি। এটির মাধ্যমে, আপনি আপনার কভার লেটারের গঠন সঠিকভাবে পেতে পারেন এবং দ্রুত তথ্য জানাতে পারেন।

আপনি আপনার কভার লেটার শুরু করার আগে, আপনাকে শীর্ষে নিম্নলিখিত তথ্য অন্তর্ভুক্ত করা উচিত:

• আপনার যোগাযোগের তথ্য (উপরের ডানদিকের কোণে বা কভার লেটার শিরোনামের বাম দিকে)
• ফোন নম্বর এবং ঠিকানা
• নিয়োগকর্তার নাম/শিরোনাম/কোম্পানীর নাম/ঠিকানা

সম্ভব হলে, আপনার কভার লেটার স্যালুটেশনে নিয়োগকারী ম্যানেজারের নাম ব্যবহার করা ভাল। এটি নির্দেশ করে যে তারা কারা তা খুঁজে বের করার জন্য আপনি সময় বের করেছেন। এটি আরও দেখায় যে আপনি কোম্পানি সম্পর্কে জানেন এবং তাদের সাথে কাজ করতে সত্যিই আগ্রহী।

যাইহোক, যদি আপনার প্রাপকের জন্য একটি নির্দিষ্ট নাম না থাকে, তাহলে জেনেরিক অভিবাদন যেমন "প্রিয় হায়ারিং ম্যানেজার" ব্যবহার করা যেতে পারে।

আপনার কভার লেটারের মূল অংশে ডুব দেওয়ার আগে, আপনাকে একটি আকর্ষক ভূমিকা লিখতে কিছুক্ষণ সময় নিতে হবে। এইভাবে, কেউ এখনই বিরক্ত হবে না!

• আপনি যে পদের জন্য আবেদন করেছেন
• যেখানে আপনি কাজ খুঁজে পেয়েছেন
• যোগ করুন "আমি এই অবস্থানে আগ্রহী কারণ... (তাদের নিজের সম্পর্কে কিছু বলুন)"

উদাহরণস্বরূপ, আপনি বলতে পারেন:

“আমি আপনার ওয়েবসাইটে বিজ্ঞাপিত হিসাবে (কোম্পানি) মার্কেটিং ম্যানেজার পদের জন্য আবেদন করছি। বিপণনের একটি শক্তিশালী পটভূমিতে, আমি আমার দলে নতুন দৃষ্টিভঙ্গি নিয়ে আসতে পেরে উত্তেজিত।"

আপনি যদি ক্যারিয়ার পরিবর্তনের কভার লেটার লিখছেন, তাহলে আপনি কেন আপনার বর্তমান ভূমিকা ছেড়ে দেওয়ার সিদ্ধান্ত নিচ্ছেন এবং কেন কোম্পানি আপনার কাছে আবেদন করছে তার বিশদ বিবরণ দিন। আপনার নিশ্চিত করুন লেখার একটি ভাল প্রবাহ আছে এবং আপনি স্পষ্ট এবং সংক্ষিপ্ত. তাদের আপনার জীবনের গল্প বলবেন না। আপনার কর্মজীবনের উন্নয়নে মনোযোগ দিন।

ধাপ 3. শরীরের অনুচ্ছেদে কী অন্তর্ভুক্ত করতে হবে তা বিবেচনা করুন

আপনার কভার লেটারের মূল অংশটি আপনার অভিজ্ঞতা এবং দক্ষতা সহ আপনি কী সম্পর্কে আছেন তা প্রদর্শন করতে হবে। প্রতিটি অনুচ্ছেদে আপনি কী অন্তর্ভুক্ত করতে পারেন তার একটি দ্রুত স্ন্যাপশট এখানে।

প্রথম অনুচ্ছেদ: আপনার দক্ষতার পরিচয় দিন

এই অংশে, আপনার সবচেয়ে গুরুত্বপূর্ণ অভিজ্ঞতা এবং দক্ষতা হাইলাইট করা উচিত। তিনটি উদাহরণ ব্যবহার করুন যা স্পষ্টভাবে প্রদর্শন করে যে আপনি কেন কাজের জন্য যোগ্য। কাজের বিবরণের সাথে আপনার অভিজ্ঞতা যুক্ত করার চেষ্টা করুন। যেমন,

"আমি সফলভাবে বেশ কয়েকটি বড় বিপণন প্রচারাভিযান পরিচালনা করেছি যা XYZ কোম্পানিতে আমার সময় জুড়ে বিক্রয় 20% বৃদ্ধি করেছে। আমার ডিজিটাল বিপণন, বিষয়বস্তু তৈরি এবং দলের নেতৃত্বের ক্ষমতা বিকশিত হয়েছে এবং আমি এই অবস্থানের জন্য প্রস্তুত বোধ করি।"

দ্বিতীয় অনুচ্ছেদ: ব্যাখ্যা করুন কেন আপনি কোম্পানির সাথে মানানসই

কেন বিশেষভাবে এই কোম্পানিতে কাজ করা আপনার কাছে আবেদন করে তা বিবেচনা করুন। তাদের লক্ষ্যগুলি কীভাবে আপনার সাথে সারিবদ্ধ হয় বা তাদের কী শক্তি রয়েছে যা ব্যক্তিগতভাবে আপনার সাথে অনুরণিত হয় সে সম্পর্কে কথা বলুন। তাদের দেখান যে আপনি কেবল কিছু গবেষণা করেননি তবে তাদের দলে থাকতে চান।

তুমি বলতে পারো:

"XYZ Inc. অনন্য যে এটি অত্যাধুনিক প্রযুক্তি এবং সম্প্রদায়ের সম্পৃক্ততার জন্য নিবেদিত৷ তাদের শিক্ষামূলক প্রচার প্রোগ্রামগুলি আমার কাছে প্রিয় কারণ তারা নিজে প্রশিক্ষণ কোর্স তৈরি করার পরে আমার উচ্চাকাঙ্ক্ষার সাথে সারিবদ্ধ। আমি XYZ Inc এর একটি অংশ হতে পেরে রোমাঞ্চিত। আপনি শুধুমাত্র ব্যবসায়িক সাফল্য অর্জনের দিকেই মনোনিবেশ করেন না। আপনি আমাদের সম্প্রদায়গুলিতে আবার বিনিয়োগ করুন যাতে তারা বৃদ্ধি পায়। এটি আমার পটভূমি এবং মূল্যবোধের সাথে এটিকে আমার জন্য উপযুক্ত জায়গা করে তোলে।"

তৃতীয় অনুচ্ছেদ: আপনার শংসাপত্রগুলি হাইলাইট করুন

এখানে আপনি যেকোন আরও শংসাপত্র, যোগ্যতা, কৃতিত্ব, কাজের ইতিহাসের তথ্য ইত্যাদি নির্দেশ করবেন, যা তারা আপনাকে আরও বেশি নিয়োগ করতে চাইবে!

এখানে একটি দ্রুত উদাহরণ:

“আমার শিল্পে প্রাসঙ্গিক অন্যান্য যোগ্যতার পাশাপাশি বিপণনের বছরের অভিজ্ঞতার দ্বারা সমর্থিত শক্তিশালী প্রকল্প পরিচালনার দক্ষতা রয়েছে। আমি একজন চমৎকার দলনেতাও যিনি জানেন কিভাবে ব্যক্তিদের সর্বোত্তমভাবে অনুপ্রাণিত করতে হয়। আমি একইসাথে ক্রস-ফাংশনাল দলগুলিকে সাধারণ উদ্দেশ্যগুলির দিকে একত্রিত করতে পারি৷ এটি সর্বদা একটি মূল জিনিস যা আমাকে আলাদা করে। বিভিন্ন সেটিংসে কাজ করার পরে, আমি অত্যন্ত মানিয়ে নিতে পারি তাই উন্নতির জন্য আদর্শভাবে অবস্থান করি - এমনকি দ্রুত গতির পরিবেশেও।"

চূড়ান্ত অনুচ্ছেদ: আপনার উপসংহার দ্বারা প্রভাবিত

একটি ভাল উপসংহার লেখা আপনার কভার লেটার অপরিহার্য. শেষ বাক্যে সংক্ষেপে বলুন কেন আপনি এই নির্দিষ্ট পদের জন্য সঠিক প্রার্থী। এটি আপনার কাছে আকর্ষণীয় করে তোলে তা নিয়ে ভাবুন। এছাড়াও, নির্দেশ করুন যে আপনি আপনার আবেদন সম্পর্কে বিভাগের সাথে কথা বলতে এবং উত্সাহ নির্দেশ করতে পছন্দ করবেন। একটি পেশাদার সমাপনী বিবৃতি দিয়ে শেষ করুন এবং আপনার নাম তালিকাভুক্ত করুন:

“আমি এবিসি কর্পোরেশনে বিপণন ব্যবস্থাপকের পদের জন্য বিবেচিত হওয়ার সুযোগ নিয়ে খুব উত্তেজিত। আমি বিশ্বাস করি এই ভূমিকার জন্য প্রয়োজনীয়তা পূরণ করার জন্য আমার সঠিক দক্ষতা এবং অভিজ্ঞতা আছে। আমি আশা করি যে আমরা একটি সাক্ষাত্কারে আমার আবেদনটি পুঙ্খানুপুঙ্খভাবে আলোচনা করার জন্য দেখা করতে সক্ষম হব। আপনার সময় জন্য আপনাকে ধন্যবাদ.

আন্তরিকভাবে, [আপনার নাম]"

ধাপ 4. কভার লেটার লিখুন

একটি ভাল কভার লেটার লেখার জন্য বেশ কয়েকটি ধাপ রয়েছে। যাইহোক, আপনি যদি কিছুটা সাহায্য চান কারণ আপনার কাছে কী অন্তর্ভুক্ত করতে হবে সে সম্পর্কে আপনার ধারণা নেই, আপনি সর্বদা একটি ব্যবহার করতে পারেন কভার লেটার জেনারেটর .

তা সত্ত্বেও, আপনি যখন আপনার কভার লেটার সংকলনের শুরুতে থাকবেন তখন কী বিবেচনা করবেন সে সম্পর্কে আমাদের কিছু ধারণা রয়েছে এবং আমরা সেগুলি নীচে তালিকাভুক্ত করেছি। আপনি একটি কভার লেটার নির্মাতার সাথে একযোগে এই ধারণাগুলি ব্যবহার করতে পারেন।

একটি খসড়া দিয়ে শুরু করুন

কাগজে প্রয়োজনীয় সমস্ত কিছু লিখে আপনার কভার লেটার লেখা শুরু করুন। শিরোনাম, অভিবাদন, অনুচ্ছেদ(গুলি), মূল অংশ, উপসংহার, ইত্যাদি অন্তর্ভুক্ত করুন৷ নিশ্চিত করুন যে আপনার প্রাথমিক খসড়াটি কেন এই কাজের জন্য যোগ্য তার একটি সারাংশ প্রতিফলিত করে৷ এটির জন্য আবেদন করতে আপনাকে কী অনুপ্রাণিত করে তা অন্তর্ভুক্ত করুন। একটি প্রাথমিক খসড়া লিখুন - যাতে আপনি আপনার চিন্তাগুলি সংগঠিত করতে পারেন এবং অন্তর্ভুক্ত করা উচিত এমন সবকিছু দেখতে পারেন।

স্বচ্ছতা এবং সংক্ষিপ্ততার জন্য সংশোধন করুন

আপনাকে নিশ্চিত করতে হবে যে আপনার খসড়াটি অপ্রয়োজনীয় শব্দগুলির সাথে অত্যধিক জটিল নয়। কভার লেটারে একটি ছোট জায়গায় এবং যতটা সম্ভব সহজভাবে লেখা প্রয়োজনীয় তথ্য থাকতে হবে। এটি আপনাকে নিয়োগকারী ম্যানেজার যাকে আপনি আকৃষ্ট করতে চান তার জন্য এটিকে যথেষ্ট পরিচ্ছন্ন এবং পেশাদার দেখাতে সাহায্য করবে।

নিশ্চিত করুন যে এটি সঠিক এবং সামঞ্জস্যপূর্ণ

নিশ্চিত করুন যে আপনার কভার লেটারটি আপনি যে নির্দিষ্ট চাকরির জন্য আবেদন করছেন তার সাথে মানিয়ে নেওয়া হয়েছে এবং আপনার শংসাপত্রের প্রতিনিধিত্ব করে। নিয়োগকারী ম্যানেজার নথি জুড়ে বিন্যাসের ধারাবাহিকতা এবং স্বর দেখবেন। অনেকগুলি ব্যাকরণগত ত্রুটি বা টাইপো আপনাকে অপ্রফেশনাল বলে মনে করবে।

সঠিক ফরম্যাটিং মেনে চলুন

আপনার ভবিষ্যত নিয়োগকর্তার দেওয়া যেকোনো ফরম্যাটিং নির্দেশাবলী কঠোরভাবে অনুসরণ করুন। সাধারণত, একজন নিয়োগকারী ব্যবস্থাপক এক পৃষ্ঠার কভার লেটার দেখতে চান। অপ্রাসঙ্গিক বিবরণ দিয়ে এটি অতিরিক্ত করবেন না। প্রয়োজনে শুধুমাত্র 1.5 ব্যবধান সহ Arial বা Times New Roman ফন্ট ব্যবহার করুন

কিভাবে একটি আকর্ষক কভার লেটার লিখতে হয়

এখন যেহেতু আপনি একটি কভার লেটার লেখার পদক্ষেপগুলি জানেন, নিয়োগকারী পরিচালকদের প্রভাবিত করার জন্য এটিকে কীভাবে আকর্ষণীয় করে তোলা যায় তা এখানে।

1. সংক্ষিপ্ত হন

আপনার মূল পয়েন্টগুলি না হারিয়ে সংক্ষিপ্ত হোন। পরিভাষা এবং জটিল ভাষা ভুলে যান। একটি ছোট এবং মিষ্টি কভার লেটার ফোকাস করা সহজ। সহজে পঠনযোগ্য এমনভাবে আপনার শংসাপত্রগুলিকে সংক্ষিপ্ত করা ভাল।

2. কী পয়েন্ট হাইলাইট করুন

আপনার কভার লেটারের মূল ফোকাল পয়েন্টগুলিকে আন্ডারলাইন করুন, যেমন আপনার যোগ্যতা। সেগুলি সাজিয়ে রাখুন যাতে পাঠক দেখতে পারেন কেন আপনি একজন দুর্দান্ত ফিট৷ মূল পয়েন্টগুলিতে জোর দিয়ে, আপনার কভার লেটার অনেক শক্তিশালী এবং আরও স্মরণীয় হবে।

3. আপনার কভার লেটার ব্যক্তিগতকৃত করুন

আপনি যে কাজের শিরোনামের জন্য আবেদন করছেন তার জন্য আপনার কভার লেটার কাস্টমাইজ করুন। একটি সাধারণ কভার লেটার লিখবেন না এবং সমস্ত অ্যাপ্লিকেশনে জমা দেবেন না। আপনার আগ্রহ এবং প্রতিশ্রুতি প্রদর্শন করার জন্য শরীরের মধ্যে কোম্পানির বিবরণ সনাক্ত করুন। আপনার কভার লেটার মানিয়ে নেওয়া দেখায় যে আপনি কোম্পানির দিকে নজর দেওয়ার জন্য সময় নিয়েছেন। এটা স্পষ্ট করে যে আপনি চাকরি চান।

স্মোডিনের এআই লেখকের সাথে ত্রুটিহীন কভার লেটার তৈরি করুন

এই নির্দেশিকাটি আপনাকে শিখিয়েছে একটি কভার লেটার কিসের জন্য এবং মূল পয়েন্টগুলি আপনাকে অন্তর্ভুক্ত করতে হবে। এই সমস্ত কিছু মাথায় রেখে, আপনি নিশ্চিত করতে পারেন যে আপনার কভার লেটারটি বেশিরভাগ নিয়োগকারী পরিচালকদের মনোযোগ আকর্ষণ করে। চিঠিটি সংক্ষিপ্ত রাখুন, মূল পয়েন্টগুলিতে ফোকাস করুন এবং এটিকে সামগ্রিকভাবে চাকরির বিজ্ঞাপন এবং কোম্পানির সাথে মানানসই করুন। আপনি কভার লেটার ভিডিওতেও উপরের আমাদের কিছু টিপস প্রয়োগ করতে পারেন।

Smodin এর AI টুল আপনাকে নিখুঁত কভার লেটার লিখতে সাহায্য করতে পারে। আপনি এটিকে ব্যক্তিগতকৃত করতে এবং নিয়োগ পরিচালকদের প্রভাবিত করতে কোম্পানির তথ্য এবং কাজের বিবরণ ইনপুট করতে পারেন। এমনকি আপনি স্মোডিনকে আপনার জন্য একটি কভার লেটার টেমপ্লেট তৈরি করতে বলতে পারেন।

Smodin এর মাধ্যমে, আপনি প্রদর্শন করতে পারেন যে আপনি একটি অবস্থানের জন্য উপযুক্ত। একটি উচ্চ মানের কভার লেটার তৈরি করুন যে প্রতিযোগিতা বীট!

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Analysis of official IELTS formal letter tasks

By: Alex Case | Category: English Language Examinations | Topic: IELTS

Last Updated: 21st Sep. 2024

Descriptions of the situations, functional language, number of points to cover, etc in the twenty six official IELTS GT Writing letter tasks that need formal language.

Kinds of official IELTS formal letter and who to

Opening official ielts formal letters, functions in the body of official ielts formal letters, things to cover in each bullet point of official ielts formal letter tasks, recent trends in formal ielts general writing task 1 letter tasks, oddities/ surprises, conclusions, year by year detailed analysis of official cambridge ielts formal letter tasks.

This is a detailed analysis of all 26 clearly formal IELTS GT Writing Task 1 tasks published in official Cambridge IELTS exam practice books. It starts with a summary of how the tasks are similar and different to each other, then there is a table going through each task in detail. This is designed to help make exam practice reflect the real test, prioritise what to study, and find particular kinds of tasks. Tasks where different levels of formality are possible will be dealt with in other articles. There are over 500 pages of photocopiable IELTS General and IELTS Academic Writing materials here: https://www.usingenglish.com/e-books/ielts-writing/ and more on formal letters more generally here: https://www.usingenglish.com/resources/letter-writing.php

Summary of official IELTS General Writing formal letter tasks

• No task since 1995 has clearly been a reply to a formal letter (so the common real-life phrase “Thank you for your letter” has never been necessary, and has very rarely been possible)
• The most common kinds of people and organisations that you need to write formal letters to are: a future or new employer (5 out of 26 tasks), newspaper or magazine (4 tasks), shop (4 tasks), local council/ local government (2 tasks), educational institution (2 tasks), and hotel (2 tasks).
• The most common kinds of formal letter/ situations to write formal letters in are: complain about bad service etc (6 out of 26 tasks), job applications (5 tasks), getting back lost property (2 tasks), giving feedback on something you were asked to give your opinion on (2 tasks), and giving opinions/ opposing (2 tasks, most recently in 2021). Most kinds of letters (selling something, apologising, cancelling, etc) only occur once.
• In 20 out of the 26 tasks which clearly need formal letters, you are told to start the letter with “Dear Sir or Madam,” (or “Dear Sir,” once, in a very old task)
• There have recently been two formal letter tasks with the name given as title plus family name (“Dear Mr/ Ms…”)
• Since 2007, if the task asks you to start with “Dear…” (not “Dear Mr/ Ms…”), a formal letter has not been suitable

Many functions have appeared once only, so this list just includes functions that have been needed more than once.

• In more than half of clearly formal letters (15 out of 26 tasks), the writer is told to describe and/ or explain something
• Similarly, the task mentions giving reasons or explaining consequences in 13 out of the 26 examples (and giving reasons could be used in many other tasks)
• In 10 tasks, you are asked to complain or give negative feedback
• In 7 tasks, the task requires the writer to make a suggestion or suggestions
• 6 tasks need a request or demand
• 5 tasks involve giving opinions, such as disagreeing or describing advantages
• 3 tasks involve positive feedback, compliments and/ or thanks
• 3 tasks include making arrangements
• 2 tasks include apologies or giving bad news
• 2 tasks involve enquiries/ asking for information
• 2 tasks mean you have to introduce yourself (and that might be possible in a few more examples, though in English we usually avoid self-introductions in letters when possible)
• 11 out of 26 tasks have two points or a plural in one of the three bullet points (most recently in 2022), and several more probably need more than one point despite not specifically mentioning it. This means that the writer often has to cover more than three points (though probably still in three body paragraphs).
• Most recent tasks are (clearly or probably) responses to something such as an ad, and so could start with mention of what the writer is responding to (“I am writing with regards to your advertisement…”, etc)
• Since 2020 (and in three out of four tests in 2019), all the tasks could (and usually should) be written in clearly formal style or clearly informal/ casual/ friendly style, with no need for medium-formality letters. This means that the candidate can quickly decide on the right level of formality, and can impress the examiner by using either formal written language or idiomatic language
• Complaints are not as common as they used to be (though they have not disappeared)
• As mentioned above, there haven’t been examples of “Dear…” for formal letters recently
• As mentioned above, there have been two examples of “Dear Mr/ Ms….” given in formal letter tasks recently

There has been no major change in the wide variety of kinds of letter, types of people you are writing to, and sorts of function in the body in the different tasks in each year.

• There have been examples where the candidate is told to write “Dear Sir or Madam” even though they should know or could easily find out the person’s name (most recently in 2016)
• In some older (but not so old) official practice test books, none of the tasks are responses to other communication

See the parts with a star (*) in the table below for specific examples of oddities.

The clearest conclusion is that candidates need to study language and tactics specific to IELTS General. This is because the tasks and resulting letters are very different from typical formal emails and letters in real life, including the most common opening greetings, opening lines, functions in the body, kinds of emails, etc, being very different from most people’s usual written communications in business or with businesses.

The columns below show the test and the year it was published, if this letter is clearly a reply to another letter etc or not, who you must write to, the general sort of letter that is needed, how you are told to start it, what functional language phrases are needed in the body of the letter, and if more than three points need to be covered in the body. A star in brackets ( * ) means a surprising point like things which are different in all the other tests and things that you are told to do but don’t really match the situation described .

2022 17/ 2	probably, but could be after a call, etc	parents of friend		negative response to invitation	Dear Mr and Mrs Collins,(*)	formal	negative response, reason, plans	details of a plan to meet Chris
2022 17/ 3	probably not, but maybe after an email informing you of place on the course	college admin staff		cancelling a course	Dear Sir or Madam,	formal	bad news, reason, enquiry	no
2022 17/4	not exactly, but after they send clothes	clothing company/ clothes retailer		complain about a purchase	Dear Sir or Madam,	formal	complain, reason(s)	no
2021 16/ 1	no, but answer to ad	English speaker in your town		apply for part time job	Dear Mrs Barrett,	formal	suggest/ offer, reason(s), arrange	no, but probably offer/ suggest more than one thing
2021 16/ 2	no, but response to article	national news- paper		disagree with an article	Dear Sir or Madam,	formal	opinion/ agree, disagree/ explain, offer/ invite	points you agree with, ways your town is different
2021 16/ 3	no, but response to request in a mag	mag-azine editor		explain a book which influenced you most	Dear Sir or Madam,	formal	describe/ explain, opinion	no
2020 15/ 2	no, but reply to ad	museum director		apply for volunteer position	Dear Sir or Madam,	formal	reason(s), positive points, arrange/ availability	skills and qualities, details
2020 15/ 4	no, but reply to an ad	couple looking for home tutor	apply to be home teacher		Dear…,	formal	reasons	reasons
2019 14/ 1	no, but response to an ad	family with six year old	apply for job		Dear Sir or Madam,	formal	reason(s), positive points	no, but probably need reasons why you are suitable
2019 14/ 2	no, but response to an article	editor of a mag- azine you read	correct info about your town		Dear Sir or Madam,	formal	negative feedback/ complain, reason(s), suggest/ request/ demand	no, but probably more than one mistake to correct
2019 14/ 3	probably, but could be response to chat etc	director of cookery school you studied at	give feedback they asked for		Dear Sir or Madam,(*)	formal	positive feedback/ compliment/ thanks, explain, suggest	no, but probably more than one thing you enjoyed/ cooking since
2018 13/ 2	no	hotel	feedback		Dear Sir or Madam,	formal	positive feedback, negative feedback, suggest	no
2018 13/ 3	no	local council	about rubbish		Dear Sir or Madam,	formal	complain/ negative feedback, consequences, suggest	no
2017 12/ 1	no	manuf- acturer or shop	complain about equipment you use in your job		Dear Sir or Madam,	formal	complain, request/ demand	no
2017 12/ 3	no, but response to call for feedback	large firm in your area	advice on spending money on something good		Dear Sir or Madam,	formal	suggest, contrast, addition	benefits, benefits
2016 11/ 2	no	manager of hotel where meeting happened	reclaim lost property		Dear Sir or Madam,	formal	explain/ describe, request	no
2016 11/ 3	no	local council	oppose plan to close a leisure centre		Dear Sir or Madam,	formal	give info/ describe/ explain, consequences	friends and family, effects
2016 11/ 4	no	boss	get permission to take external training		Dear Sir or Madam, (*)	formal	describe/ explain	no
2015 10/ B	no	restaurant	give positive feedback/ praise/ compliment		Dear Sir or Madam,	formal	describe/ explain, reason(s), positive feedback/ compliment/ thanks	no
2011 8/ B	no, but after call	kitchen shop	complain about equipment		Dear Sir or Madam,	formal	describe, complain, request/ demand	no
2007 6/ A	no	landlord	complain		Dear…,	formal	introduce, explain, request/ demand	no
2005 4/ A	no	super- market	complain about accident there		Dear Sir or Madam,	formal	introduce, explain/ complain, suggest	details
2002 3/ A	no	new employer	delay starting that new job		Dear…,	formal	explain/ reason(s), describe, arrange, apology	problems
2002 3/ B	no	news- paper	opinion on plan to expand the local airport		Dear Sir/ Madam,	formal	explain, describe/ complain, reasons	reasons
2000 2 (only one)	no	airline	complain about still missing luggage		Dear…,	formal	explain/ describe, enquire, complain	no bullet points(*)
1995 1 (only one)	yes	bank	complain about their mistake		Dear Sir, (*)	formal	explain, complain, request/ demand	no bullet points(*)

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