enclosure application letter meaning

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What Is an Enclosure in a Cover Letter? Definition & Tips

Cover letters are important documents that accompany a job application. They serve as an introduction to the candidate and provide an opportunity to highlight their relevant skills and experiences. A well-written cover letter can help a candidate stand out in a crowded field of applicants.

One aspect of a cover letter that is often overlooked is the enclosure. An enclosure is a document that is included with the cover letter, such as a resume, writing sample, or other supporting materials. The purpose of the enclosure is to provide additional information that supports the candidate’s qualifications.

In this article, we will delve into the definition and purpose of an enclosure in a cover letter. We will explore the various types of documents that can be included as enclosures, and provide tips on how to effectively use them to strengthen your application. By the end of this article, you will have a clear understanding of what an enclosure is and how to use it to your advantage in your job search.

Where to Include Enclosures

When it comes to including enclosures in your cover letter, it’s important to know where to include them based on the type of cover letter you will be using. Here are the different places to include enclosures depending on the type of cover letter you are using:

A. Electronic Cover Letters

Email:  If you are submitting your cover letter via email, you can include the enclosure either in the body of the email or as an attachment. If you choose to include it as an attachment, make sure to mention it in the body of your email as well.

Online Submission Forms:  Some companies may require you to submit your cover letter through an online submission form. In this case, there may be a designated section where you can upload your enclosure.

B. Physical Cover Letters

Mailing:  If you are mailing your cover letter, you can include the enclosure by stapling it to the cover letter or placing it in the same envelope. Make sure to mention in your cover letter that you have enclosed additional materials.

Hand Delivery:  If you are hand delivering your cover letter, you can either staple the enclosure to the cover letter or include it in a separate folder or envelope.

Remember, including enclosures can be a great way to provide additional information about yourself to potential employers, but make sure to only include relevant and necessary materials.

Types of Enclosures

When submitting a cover letter, you may be required to include various types of enclosures. These can include a resume, CV, references, writing samples, certifications, relevant projects, and other supporting documents. In this section, we will go through each of these types in detail to help you understand what they are and how to include them in your cover letter.

A resume is a document that summarizes your work experience, education, and relevant skills. It is typically a one-page document that showcases your professional accomplishments and provides a quick overview of your qualifications. When including your resume as an enclosure in your cover letter, make sure it is up-to-date and relevant to the job you are applying for.

A CV, or curriculum vitae, is a more comprehensive document than a resume. It includes not only your work experience and education but also publications, presentations, and other academic achievements. A CV is commonly used in academic or research settings and can be longer than two pages. If the job you are applying for requires a CV, be sure to include it as an enclosure in your cover letter.

C. References

When applying for a job, it’s important to have references who can attest to your professional capabilities. Including a list of references as an enclosure in your cover letter can demonstrate your preparedness and readiness to work with the company. Be sure to ask permission from your references before including them in your cover letter.

D. Writing Samples

If the job you are applying for involves writing or requires a specific writing style, including writing samples as enclosures in your cover letter can help demonstrate your skills. Choose samples that are relevant to the job and showcase your unique writing style.

E. Certifications

If you have certifications relevant to the job you are applying for, including them as enclosures in your cover letter can provide additional credibility to your application. These can be industry-specific certifications or general ones like CPR or First Aid.

F. Relevant Projects

If you have completed relevant projects in your field or have personal projects that demonstrate your skills, including them as enclosures in your cover letter can set you apart from other applicants. Be sure to explain the relevance of each project to the job you are applying for.

G. Other Supporting Documents

If there are other supporting documents that you believe can help showcase your qualifications for the job, including them as enclosures in your cover letter can be beneficial. These can include publications, awards, or other relevant materials.

When submitting a cover letter, including enclosures can help demonstrate your qualifications and professionalism. Be sure to choose the appropriate type of enclosure for the job you are applying for and ensure they are relevant and up-to-date.

Proper Formatting and Labeling for Enclosures

Enclosures are an important component of a cover letter and serve as a means to provide additional information to the recipient. To ensure that the enclosures are easily identified and understood, it is important to use proper formatting and labeling.

A. Labeling Guidelines

When labeling enclosures, it is important to use clear and concise language that accurately describes the enclosed documents. Use a descriptive title, such as “Resume” or “References,” to clearly indicate the type of document enclosed. Avoid using vague titles, such as “Documents,” which do not provide any meaningful information.

It is also important to number the enclosures to ensure that they are accounted for and that none are missing. Use a consistent numbering system, such as “Enclosure 1,” “Enclosure 2,” etc., and include the corresponding number in the cover letter or email. This will make it easier for the recipient to cross-reference the enclosed documents with the cover letter or email.

B. Location of the Label

The label for the enclosure should be placed either at the top or bottom of the document. If you choose to place the label at the top, center it and make it bold and slightly larger than the text in the body of the document. If you place the label at the bottom, align it with the left margin.

C. Aligning Multiple Enclosure Labels

If you are enclosing multiple documents, it is important to align the labels to make them easier to read and reference. Align the labels either horizontally or vertically, depending on the number of enclosures and the available space. Remember to number the enclosures in the order in which they appear in the cover letter or email.

For horizontal alignment, place the labels side-by-side and evenly spaced. For example:

Enclosure 1 Enclosure 2 Enclosure 3

For vertical alignment, stack the labels one on top of the other, aligned with the left margin. For example:

D. Placement of Enclosures in the Cover Letter

In the cover letter, mention the enclosed documents and briefly describe their contents. This will provide the recipient with an idea of what to expect and help them quickly locate the relevant information.

Place the enclosure label(s) after the closing and signature of the cover letter or email. This will ensure that the recipient sees the label(s) before they begin reviewing the enclosed documents.

Proper formatting and labeling of enclosures are essential in a cover letter. Use descriptive titles and consistent numbering, place the label at the top or bottom of the document, align multiple labels, and mention the enclosed documents in the cover letter. Following these guidelines will help ensure that the recipient can quickly and easily identify and review the enclosed documents.

Tips for Including Enclosures in a Cover Letter

When it comes to enclosing additional documents or materials with your cover letter, it’s important to follow some simple guidelines to ensure that you’re including the right information in the right way. Here are some key “do’s” and “don’ts” to keep in mind:

A. Do’s for Enclosing on Cover Letter

Keep It Relevant:  Any materials you include with your cover letter should be directly related to the job you’re applying for. Whether it’s a writing sample, a project proposal, or a portfolio of your work, make sure that everything you include is relevant to the position and will help the hiring manager get a better sense of your skills and experience.

Label It Correctly:  Make sure that any additional documents or materials you enclose are clearly labeled with a title or description that makes it clear what they are. This will help the hiring manager easily locate and review the materials as needed. Additionally, if you’re sending multiple documents, consider numbering them to help keep them organized.

Make It Easy to Access:  Whether you’re submitting your materials electronically or physically, make sure that they’re easily accessible and available to the hiring manager. If you’re emailing your application, consider including links to your materials rather than attaching large files. If you’re sending a physical application, make sure the materials are neatly organized and easy to locate.

B. Don’ts for Enclosing on Cover Letter

Including Too Much Information:  While it’s important to include any relevant materials that will help the hiring manager get a better sense of your skills and experience, you don’t want to overload them with unnecessary information. Stick to the most important and relevant materials, and avoid including anything that doesn’t directly support your application.

Forgetting to Label:  It’s easy to get caught up in the process of assembling your application materials, but don’t forget to clearly label each document or material that you include. Without clear labeling, the hiring manager may not know what they’re looking at or how it relates to your application.

Including Unrelated Documents:  Finally, make sure that any additional materials you include are directly related to the job you’re applying for. While your resume or cover letter might be tailored to multiple positions, any additional materials you include should be specific to the job at hand. Resist the temptation to include unrelated documents or materials that won’t help build your case for why you’re the best candidate for the position.

By following these simple guidelines for including enclosures with your cover letter, you’ll be able to present a clear and compelling case for your candidacy while making it easy for the hiring manager to review your application.

Common Mistakes to Avoid when Enclosing on Cover Letter

When creating a cover letter, it is important to avoid making common mistakes that can have a negative impact on your application. Here are some common mistakes to avoid when enclosing documents with your cover letter.

A. Wrong Document Type

One common mistake applicants make is enclosing the wrong type of document with their cover letter. For example, enclosing a resume when the employer only requested a cover letter can make you seem careless or unprofessional. Be sure to carefully read the job posting or application instructions to determine what documents are required.

B. Typos and Grammatical Errors

Another mistake to avoid when enclosing on your cover letter is having typos and grammatical errors. These mistakes can make you appear less credible and distract from the content of your application. Take time to proofread and edit your cover letter before submitting it.

C. Improper Formatting

Improper formatting is another mistake that applicants make on their cover letters. Using difficult to read fonts, too much bolding, or not enough white space can make your cover letter difficult to read. It is best to keep your cover letter simple, clean, and easy to read.

D. Not Including Contact Information

A final common mistake to avoid when enclosing documents with your cover letter is not including your contact information. This information should include your name, email address, phone number, and mailing address. You can include this information at the top of your cover letter or in the signature block. This allows the employer to easily contact you if they have any questions or want to schedule an interview.

By avoiding these common mistakes when enclosing your documents on your cover letter, you can increase your chances of making a positive impression with potential employers. Take the time to carefully review and edit your application materials to ensure that you are presenting yourself in the best possible light.

The Importance of Enclosure in a Cover Letter

A well-crafted cover letter is an essential part of any job application process. It serves as a marketing tool to showcase your qualifications, skills, and experience that make you the perfect candidate for the position. However, one aspect that is often overlooked by job seekers is the inclusion of enclosures in their cover letter. An enclosure refers to any additional documents that support your application, such as your resume or portfolio.

But why is the enclosure section so important, and what does it say about you as a candidate?

A. Shows Your Professionalism

First and foremost, the inclusion of an enclosure section in your cover letter displays professionalism. It shows the hiring manager that you are detail-oriented, organized, and have taken the time to provide them with all the necessary documents upfront. Remember, hiring managers receive hundreds of applications, and anything you can do to set yourself apart and make their lives easier will be greatly appreciated.

B. Provides Additional Information

Moreover, the enclosure section can provide employers with additional information that may not be readily apparent in your resume or cover letter. For example, if you are applying for a graphic design position, you could include samples of your work in the enclosure section to showcase your design skills. Similarly, if you are a recent graduate, you could include transcripts to demonstrate your academic abilities.

C. Demonstrates Attention to Detail

Lastly, the enclosure section is a great way to demonstrate attention to detail. It shows that you have carefully read and followed the application instructions, including any requests for additional documents. Employers want to hire candidates who pay attention to the details and take pride in their work.

Including an enclosure in your cover letter is crucial. It not only shows your professionalism, but it can also provide employers with additional information and demonstrate your attention to detail. So, make sure to take the time to gather all the necessary documents and present them in a clear, organized manner. Your effort will not go unnoticed by potential employers, and it may just be the thing that sets you apart from other candidates.

Example of Cover Letter Enclosure

A. cover letter example.

Dear Hiring Manager,

I am writing to apply for the [Position] role at [Company]. Enclosed, please find my resume, along with other supporting documents that I have included for your review.

As a skilled [Industry] professional with [Number] years of experience, I am confident in my ability to contribute positively to [Company] and hit the ground running in this position. My experience in [Skill 1], [Skill 2], and [Skill 3] have prepared me well for this role and I am excited about the opportunity to put my skills to use.

I am particularly drawn to [Company’s] focus on [Specific Aspect of Company], and the impact that your work has on [Customer, Industry, etc.]. I am motivated by a desire to be a part of this work and contribute to its continued success.

Thank you for considering my application. Please feel free to contact me if you need any additional information or to discuss my qualifications further.

[Your Name]

B. Enclosure Example

Enclosures:

• Cover Letter
• Professional References

I am writing to express my interest in the [Position] role at [Company]. Enclosed, please find my resume, cover letter, and professional references that I have included for your review.

As a qualified [Industry] professional with [Number] years of experience, I am confident in my ability to make a valuable contribution to [Company]. I am excited about this opportunity to use my skills in [Skill 1], [Skill 2], and [Skill 3] to support your team.

Thank you for taking the time to review my application. Please feel free to contact me if you need any additional information or to discuss my qualifications further.

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Are you wondering how to write a cover letter enclosure?

Imagine this; you have created a perfect cover letter for your job application.

The hiring manager was also got impressed with your cover letter.

Still, you did not hear back from them!

Reason: There is no enclosure on the cover letter.

Most entry-level job seekers forget to enclose resumes and other important documents with their cover letters.

They often don’t have any idea about what is enclosures at the end of a cover letter.

However, a corporate job opening gets 250 job applications, these seemingly unharmful mistakes can lead to complete disqualification from the job application process.

In this article, we will tell you

• What are enclosures in a letter?
• Should a cover letter end with enclosure?
• How do you include enclosures in a cover letter?
• Examples of cover letter enclosure?
• FAQs related to cover letter enclosure?

What Are Enclosures in a Letter?

An enclosure on a cover letter refers to additional documents a candidate includes with the cover letter.

These documents can be anything from a resume to a letter of recommendation, assignments, certifications, or some document the job description explicitly asked for.

Also Read: How to address a cover letter without name in 2022?

Should You Include an Enclosure in Cover Letter?

Hiring managers and recruiters are busy people. Without an email with a cover letter and resume attached, they will not ask you for your additional documents by themselves.

The cover letter enclosures tell the hiring manager that you have included other documents with your cover letter. It also showcases the candidate’s professionalism.

Including an enclosure at the end of the cover letter is not that complicated task.

Also Read: How to effectively start a cover letter in 2022?

How to Include an Enclosure in the Cover Letter?

Now that you know what does enclosure means in a cover letter, let’s see the cover letter enclosure format:

• First, ensure to make a list of documents you will send to the hiring manager.
• Find your name at the bottom of the closing salutation of the cover letter.
• Leave two line-space after the salutation and write “Enclosure” for one document. If you have multiple documents to send, write “Enclosures.”
• Give one line space after that and start listing the enclosures. Do not list the enclosures in the same line. Each document should get a single line.
• Instead of “Enclosure” or “Enclosures,” you can use abbreviations such as “Encl.”
• Proofread it to ensure the spellings are appropriate.

Also Read: How to frame a cover letter name in 2022?

Cover Letter Enclosure Notation Example:

Here are some examples of cover letter enclosure notation:

1. If you have only one enclosure:

Sincerely, John Doe Enclosure: Resume

2. If you have multiple cover letter enclosures:

Sincerely, John Doe Enclosures : Resume Letter of Recommendation Certificate

What to avoid in the cover letter enclosure:

Sincerely, John Doe Enclosures : Resume and letters of recommendation

Sincerely, John Doe Enclosures: 3 Resume letters of recommendation (2)

Also Read: How to end a cover letter in 2022?

Frequently Asked Questions

1. how do you indicate multiple enclosures in a cover letter.

As we said earlier, for multiple enclosures in a cover letter, use the heading “Enclosures” and list the enclosures after that. For example:

Sincerely, Demi Moore, Enclosure: Resume Job Application Form Letter of Recommendation

2. Difference Between Attachment and Enclosure in a Cover Letter?

For a business letter, the attachment means a document that is part of the letter. It adds to the information mentioned in the business letter.

Enclosures are standalone documents that are included with the business letter.

Enclosures do not need other documents to complement them.

It is impossible to differentiate between attachments or enclosures for an email cover letter for a job. Every document included in an email cover letter becomes an “Attachment.”

3. How to Include Enclosure in Email Cover Letter?

When you are applying online, the rules are a bit different.

If the job posting says “ Send your resume to xyz@email[dot]com..” , then the email becomes a standalone cover letter.

Write the cover letter by following the cover letter writing guide .

In an email cover letter, it is not necessary to list “Enclosures.”

If the job posting asks for a resume and a cover letter ,

follow the emailing a resume to the recruiter guide to craft a job application email and attach the resume and full cover letter with that email.

This job application should be a brief of the whole cover letter.

Note : Do not copy-paste from the entire cover letter.

Email cover letter sample with attached resume:

Dear Mr. Moore: I am applying for Video Editor’s position at Lemon Media Ltd., which I saw in a job post on Anglelist. With 5+ years of experience as a video editor, I'm incredibly enthusiastic about this opportunity and believe I am the perfect fit for Lemon Media Ltd. Attached for your consideration are my cover letter and resume. I would appreciate the opportunity to discuss my suitability and qualifications with you on call or in person. Sincerely, John Doe

4. What Is Enclosure Notation in Letter?

When you apply for a job, you add a resume and other documents with the cover letter. And the enclosure notation helps the reader to understand that you have included these documents with the cover letter. The enclosure notation is placed at the bottom of your cover letter or job application email.

Also Read: What is the best way for emailing a resume to recruiters?

5. Should My Cover Letter and Resume Be In the Same Document?

Ans. No, ideally, you should send the cover letter and resume in different documents since these two documents serve entirely different purposes.

But, if the company asks explicitly to include the cover letter and resume in a single document, then you have to do it.

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Key Takeaways

Cover letter enclosures have the same importance in the job search as in business letters. It showcases the hiring manager the candidate’s professionalism and attention to detail.

Key points to remember when writing a cover letter enclosure:

• Always include the enclosure at the end of the cover letter.
• Leave two line-space between your name and enclosure.
• Ensure to write “Enclosures:” for multiple documents and “Enclosure:” for a single document.
• Write the document names in single lines.

We hope that we have cleared all of your doubts regarding an enclosure on a cover letter. Now, it’s time for you to go to Hiration Cover Letter Builder , choose between 20+ templates, and create a professional cover letter for yourself.

Go to Hiration's career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries.

You can also write to us at [email protected] .

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What Is An Enclosure In A Cover Letter

In This Guide:

An enclosure in a cover letter refers to additional documents that are being sent along with the letter, such as a resume or a portfolio. The enclosure is typically mentioned at the end of the letter, after the closing, and is indicated by the word "Enclosure" or "Enclosures" followed by the number of documents included.

For example, "Enclosure: 1 resume" or "Enclosures: 2 writing samples, 1 reference list."

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What Does Enclosure Mean on a Cover Letter – Navigating Your Job Application Documents

Table of Contents

When discussing an enclosure in a cover letter, we refer to additional documents in your application. These documents provide further information about your qualifications and experiences. It’s crucial to mention them in your cover letter to alert the hiring manager that there’s more to see than just the letter itself. Including suitable enclosures can be a game-changer in your job application, so let’s ensure you’ve got everything in place. Ready to perfect your application? Keep reading to learn how to master the use of enclosures.

Understanding the Enclosure Line in Cover Letters

At the end of your cover letter, the term ‘enclosure’ signals the hiring manager that additional documents are included for review. It’s a simple yet essential notation that ensures your additional credentials are noticed. Consider it as a courteous heads-up to the reader to check for more.

Defining ‘Enclosure’ in Job Application Context

In the context of a job application, an ‘enclosure’ refers to any supplementary document or item that accompanies your cover letter. These materials support your candidacy and provide tangible evidence of your professional background.

The Purpose of Enclosures in Your Application

Enclosures serve to bolster the claims made in your cover letter. They provide the substance behind your story, showing hiring managers the hard evidence of your skills and achievements. It’s about making your case as concrete as possible.

Supplementing Your Cover Letter

Enclosures are there to complement the narrative of your cover letter. They add depth to your professional tale, offering a fuller picture of who you are as a candidate. It’s about giving substance to the promises of your prose.

Providing Proof of Qualifications and Experience

By including enclosures, we are providing proof of our qualifications and experience. These documents validate our credentials, showing potential employers that we have the background and skills they seek. It’s evidence that we can walk the walk.

Resume or Curriculum Vitae (CV)

A resume or CV is the cornerstone of job application enclosures. It summarizes your professional history, education, and skills, providing a snapshot of your career trajectory and qualifications. Ensure it’s updated and aligned with your cover letter.

Certifications or Licenses

Certifications or licenses prove that you have specific qualifications or legal permissions necessary for the job. These documents underscore your specialized knowledge and commitment to professional development. Include copies if they’re relevant to the position.

Letters of Recommendation

Letters of recommendation are powerful endorsements from previous employers or notable professionals in your field. They offer a third-party perspective on your abilities and work ethic. Include them to add weight to your application.

Work Portfolio Samples

For many creative or technical roles, work portfolio samples are indispensable. They showcase your previous projects and highlight your talent. Include samples that are particularly relevant to the job you’re applying for to demonstrate your expertise.

How to Properly Format Enclosures in Your Cover Letter

Formatting enclosures in your cover letter is straightforward but essential. A neat and organized presentation ensures the hiring manager can easily find and review each document. Proper formatting reflects your attention to detail and professionalism.

Placing the Enclosure Notification

The enclosure notification typically appears at the end of your cover letter. It can be a single line stating “Enclosure:” followed by a list of the documents. This tells the reader to look for additional materials included with your application.

Labeling Your Documents Correctly

Each enclosed document should be clearly labeled with a descriptive title. This helps the hiring manager understand what they’re looking at and why it’s relevant. Clear labels facilitate a smoother review process and demonstrate your organizational skills.

Numbering Multiple Enclosures

If you have several enclosures, it’s helpful to number them. This keeps your documentation in order and ensures that everything gets noticed. Think of it as creating a roadmap for the hiring manager to follow through your professional landscape.

Descriptive Titles for Easy Reference

When we list our enclosures, it’s essential to use descriptive titles so the hiring manager can quickly identify each document. For example, instead of labeling a document as “Certification,” we might specify “Project Management Professional Certification.” This clarity helps the reader know what to expect before opening any file, and it can also demonstrate our organizational skills and attention to detail.

Tips for Electronically Submitting Enclosures

In the digital age, we often submit our job application enclosures electronically. Maintaining a professional approach is crucial, just as we would with physical copies. This means checking the employer’s submission guidelines, using appropriate file formats, and ensuring each document is labeled and organized. These steps help ensure our enclosures are received and reviewed without technical hitches.

File Naming Conventions

For electronic submissions, file naming is vital. We must use a consistent and clear naming convention for all our documents. A good practice is to start with our last name, followed by the document type and the date, like “Smith_Resume_2023.pdf.” This makes it easier for hiring managers to locate and reference our files among many applications.

Ensuring Accessibility and Compatibility

Ensuring our documents are accessible and compatible across different platforms is essential. We stick to widely recognized formats like PDF for text documents and JPEG for images. Before sending, we check that our enclosures can be opened on multiple devices, safeguarding against potential viewing issues that could prevent our materials from being reviewed.

The Significance of Enclosures for Your Application’s Success

Enclosures are more than just additional paperwork; they represent the substance behind our claims in our cover letter. By providing concrete evidence of our skills and experiences, enclosures can significantly strengthen our job application and increase our chances of being noticed by potential employers.

Enhancing Your Professional Presentation

Strategically chosen enclosures enhance our professional presentation by showcasing our qualifications and achievements. They provide tangible proof of our capabilities, allowing employers to see the depth and breadth of our experience beyond what’s summarized in the cover letter or resume.

Differentiating Your Application from Others

Well-selected enclosures can set our application apart from the competition. They allow us to highlight unique experiences, specialized skills, or notable accomplishments that may need to be more evident in our resume. This differentiation can be the tipping point that nudges our application to the top of the pile.

Avoiding Common Mistakes With Enclosures

It’s essential to avoid common mistakes with enclosures, such as forgetting to include a document mentioned in the cover letter. This oversight can make us appear careless or disorganized. We must ensure that every enclosure we reference is attached to our application to maintain credibility and professionalism.

Omitting Enclosures Mentioned in the Cover Letter

If we refer to an enclosure in our cover letter, we must include it in our application. Omitting promised enclosures can make employers question our attention to detail. We double-check our application packet before submission to avoid this pitfall.

Including Irrelevant or Unrequested Documents

Including irrelevant or not-requested documents can work against us by overwhelming the hiring manager with unnecessary information. We focus on enclosures pertinent to the job and align with the employer’s requests, ensuring that each document clearly supports our application.

Preparing for Follow-Up After Your Application is Submitted

We must prepare for what comes next once our application is out the door. Whether it’s an inquiry about our enclosures or a request for additional information, we should have our documents organized and at hand for quick response. This preparedness demonstrates our enthusiasm and readiness for the position.

How to Handle Missing or Additional Enclosures

If we discover that an enclosure is missing or need to submit an additional one, it’s crucial to act promptly. We should contact the employer as soon as possible with an updated document list and a polite note explaining the oversight or the update. This shows our proactive nature and commitment to transparency.

Discussing Enclosures During Job Interviews

Enclosures can come up during job interviews; we should be prepared to discuss them. Whether providing context for a project in our portfolio or elaborating on certifications, we need to be ready to speak confidently about each document and how it relates to our ability to excel in the role.

Preparing Physical Copies for In-Person Interviews

For in-person interviews, we often bring physical copies of our enclosures. This shows foresight and ensures that we’re prepared even if the interviewer doesn’t have them. Preparing our documents can facilitate the discussion and give us an edge in the interview process.

Addressing Enclosure-Related Questions Confidently

When asked about our enclosures, we maintain confidence and poise. It’s our chance to highlight these documents’ strengths and relevance to the position. We should be familiar with each and ready to explain how they showcase our qualifications.

Elevating Your Job Search With Strategic Enclosures

Strategically chosen enclosures can elevate our job application, making us stand out in a crowded field. By carefully selecting documents that align with the job requirements, we create a targeted application that speaks directly to the employer’s needs and increases our chances of success.

The Impact of Well-Chosen Enclosures on Hiring Decisions

Well-chosen enclosures have a significant impact on hiring decisions. They can be the deciding factor that tips the scales in our favor, providing tangible evidence of our skills and achievements. By selecting the correct documents, we help hiring managers see the value we can bring to their company.

Utilizing Enclosures to Tell a Compelling Career Story

Each enclosure we include is a chapter in our career story. Together, they weave a narrative highlighting our journey, the skills we’ve gained, and our proud accomplishments. By using our enclosures to tell this story compellingly, we engage the hiring manager and leave a memorable impression.

Wrapping Up: Sealing the Deal With Your Enclosures

As we reach the end of our journey in perfecting job application enclosures, it’s vital to remember their power in complementing your cover letter and resume. Carefully chosen enclosures are the final puzzle pieces that complete the picture of who you are as a professional. They provide tangible evidence of your skills, experiences, and accomplishments, making your application more persuasive. 

By ensuring each document is relevant, up-to-date, and presented clearly and professionally, we increase the likelihood of making a lasting impression. Let’s ensure our enclosures are the ace in the hole that clinches the deal, showcasing us as the standout candidates we are. With a final review for precision and relevance, we’re ready to submit applications that meet the mark and soar beyond expectations.

Frode Osen is one of Norway’s leading CV and application writers, and built his career at CVGuru.no . With a portfolio of more than 750 satisfied clients from most sectors you can think of, he holds the expertise to craft documents that significantly enhance your job prospects. His goal is to help you secure interviews for your dream job by presenting your skills and experiences effectively, shaping application documents that make it easier to take the next step in your career. You can easily connect with Frode Osen on LinkedIn .

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Practical Cover Letter Enclosure Tips and Examples

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Have you ever wondered if there's a secret ingredient that could make your job application stand out from the rest? Something that signals your professionalism and attention to detail to potential employers? A well-crafted cover letter enclosure is what you need. In this comprehensive guide, we will delve into what exactly an enclosure in a cover letter entails, why it could be a critical addition to your application, and how to effectively use it to boost your chances of landing an interview.

Whether you aim to showcase a portfolio of work, certifications, or other essential documents, understanding the use of a cover letter enclosure could set your application apart in a crowded job market. Let’s explore how this simple yet powerful tool can enhance your application and help you make a memorable impression on your potential employer.

What Is an Enclosure in a Cover Letter?

An enclosure notation in a cover letter is a formal way of informing the recipient that additional documents accompany the letter. This notation is typically placed at the end of the cover letter, serving as a signal to the hiring manager or recruiter to expect further materials. These could include a resume, relevant certificates, or a sample letter with enclosed documents that enhance your application.

This notation is crucial as it ensures all submitted documents are noted and reviewed. By clearly indicating enclosures, you help organize your application package and make it easier for the employer to verify your qualifications and experiences. Understanding what an enclosure in a cover letter is and how to use it effectively can significantly impact how your application is perceived, underscoring your thoroughness and attention to detail.

Reasons Why You Might Want to Use a Cover Letter Enclosure

Including a cover letter enclosure can enhance your job application in several significant ways:

• Supporting Documents : This section allows you to include important additional documents such as a detailed portfolio, letter of recommendation, or precise project descriptions that showcase your skills and experiences relevant to the job.
• Professionalism : Your professionalism and attention to detail are evident. Including enclosures shows that you have taken the extra step to provide comprehensive information.
• Preparedness : This indicates that you are well-prepared and serious about the application. It can make a strong impression on potential employers by highlighting your dedication to the role.
• Verification of Qualifications : This helps potential employers verify your qualifications and experiences directly, enabling them to assess your suitability for the position more effectively.
• Enhanced Presentation : Improves the overall presentation of your application. Well-organized documents neatly referenced in your cover letter make it easier for hiring managers to review your credentials.

Utilizing a cover letter enclosure effectively ensures that your application is complete and stands out in a competitive job market by reinforcing your qualifications and readiness for the position.

How to Write a Cover Letter Enclosure

To write an effective cover letter enclosure, specify the documents you include at the end of your cover letter. Simply add the word "Enclosures:" followed by a list of the papers you're attaching, such as your resume, portfolio, or letters of recommendation. It's essential to itemize each document to maintain clarity and organization.

Additionally, you can reference these documents in your cover letter to highlight their relevance and explain why they are crucial for understanding your qualifications and suitability for the position. This method ensures that the hiring manager is aware of the additional materials and emphasizes your thoroughness and attention to detail in the application process.

Which documents should I put in my enclosure?

The documents you choose to enclose should directly support your job application. Common choices include resumes, letters of recommendation, work portfolios, and certificates relevant to the job description. Prioritize priority documents that highlight your career accomplishments and align with the job posting.

What should be avoided in the cover letter enclosure?

When assembling your enclosure, avoid including unnecessary or overly personal documents. Keep the content professional and relevant to the job application process. It's also essential to avoid grammatical errors and ensure all information is up-to-date and pertinent to the job titles you're applying for.

How to Add an Enclosure to Your Cover Letter

Adding an enclosure to your cover letter is crucial in ensuring that the hiring manager acknowledges all your supplementary documents. To do this effectively, you should conclude your cover letter by noting that additional documents are enclosed. The standard way to indicate this is by using the term "Enclosures:" followed by a list of the items you include, such as resumes, portfolios, or letters of recommendation.

This enclosure notation should be strategically placed at the bottom of your cover letter, ideally aligned with your signature and typed name. This placement keeps your application materials organized and maintains a neat and professional appearance. By clearly listing your enclosures, you ensure the recipient is aware of all the documents provided, facilitating a thorough review of your application.

Excellent Cover Letter Enclosure Examples

Using solid examples in your cover letter enclosure can significantly enhance your application. Here are some practical ways to align your enclosures with the job requirements:

• Graphic Design Role : Include project samples highlighting your unique style and effectiveness. This digital portfolio could showcase various aspects of your design work.
• Marketing Position : Enclose case studies or campaign summaries that you have orchestrated and have had measurable success. These documents demonstrate your ability to strategize and execute marketing plans.
• Research Position : Attach published papers or abstracts of your research that are relevant to the position you're applying for. This shows your expertise and contributions to your field.
• Teaching Job : Include a compilation of teaching evaluations and sample lesson plans. This demonstrates your effectiveness in the classroom and your approach to education.
• Engineering Role : Enclose patents, technical drawings, or project specifications you have worked on. These documents provide concrete examples of your technical skills and innovative thinking.

Each of these examples tangibly illustrates your qualifications, helping to create a memorable impression on potential employers by directly relating your past work to the job requirements.

A cover letter enclosure can significantly enhance your job application, setting you apart from other candidates. You provide tangible proof of your qualifications and readiness for the role by including well-chosen documents. Remember, every element of your application is an opportunity to showcase your skills and professionalism.

Visit RampedCareers for more insights and tools to accelerate your career journey. Let's ensure your job applications are as strong as possible, landing interviews and job offers faster.

Whether you want to polish your resume, craft compelling cover letters, or develop your professional network, we are here to assist. Visit us at RampedCareers and make sure your job applications are as impactful as possible. This will help you secure interviews and job offers faster. Join us and take your career to the next level!

Things You Need While Searching for a Job

Once you are armed with the knowledge about what kind of job will make you happy, there are core things to get lined up for a job search. Let's look at a few.

What to Look for in a Job

Fun fact, most people will have about 12 different jobs in their working lifetime. This goes to show that finding a job that you love enough to hang onto takes some forethought and possibly a bit of trial and error. Just the same, you can make some plans in advance, helping you land in a position that leaves you perfectly content. Check out a few things to look for when looking for that perfect job.

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List minors on a resume to boost your qualifications. Tips and formatting options are included. Get your resume ready for potential employers today!

Learn how to make your resume stand out in today's competitive job market with our expert tips. Get noticed by hiring managers. Visit www.rampedcareers.com for more.

What does enclosure mean on a cover letter?

1. why is it important to mention an enclosure on a cover letter, 2. what should i include as an enclosure on a cover letter, 3. how should i format the enclosure notation on my cover letter, 4. should i always include an enclosure on my cover letter, 5. can i include too many enclosures on my cover letter, 6. should i mention the enclosures in the body of the cover letter too, 7. is it acceptable to include digital enclosures, such as links or online portfolios, 8. can i mention enclosures if i am submitting my application online, 9. should i mention enclosures if they have already been listed in the application form, 10. what if i forget to include an enclosure i mentioned on my cover letter, 11. can mentioning enclosures increase my chances of getting an interview, 12. how can i ensure that the employer notices the enclosures, 13. should i staple the enclosures together or leave them loose, 14. can i mention the enclosures if they are already mentioned on my resume, 15. can i mention past accomplishments as enclosures on a cover letter, what does enclosure mean on a cover letter.

In the world of job applications, cover letters play a crucial role in presenting yourself as a potential candidate. Cover letters allow you to showcase your skills, experiences, and qualifications to potential employers. While most people are familiar with the basic components of a cover letter, one element that often raises questions is the term “enclosure.” So, what does enclosure mean on a cover letter? Let’s delve into this topic and find out.

Enclosure on a cover letter refers to any additional documents or materials that you are including with your application. These could be your resume, portfolio, certificates, or any other relevant documents that you believe will provide further insight into your qualifications and suitability for the role. By indicating the inclusion of these materials, you are informing the employer that there are additional items accompanying your cover letter.

Including an enclosure notation on your cover letter is beneficial for several reasons. Firstly, it ensures that the employer knows to expect additional documents, minimizing the chances of them overlooking crucial information. Secondly, it demonstrates your attention to detail and professionalism, as you are aware of the standard practices when it comes to submitting job applications. Lastly, it allows you to highlight relevant accomplishments or showcase your work samples that may not be explicitly mentioned in the cover letter itself.

When you mention an enclosure on a cover letter, you are ensuring that the employer knows there are additional materials accompanying your application. This can help in grabbing their attention and ensuring that they review your entire application thoroughly.

The enclosure on your cover letter can include various documents such as your resume, portfolio, writing samples, reference letters, or any other relevant materials that showcase your qualifications and achievements.

Typically, the enclosure notation is added at the bottom of the cover letter, after your signature. You can simply write “Enclosure” or “Enclosures” followed by a colon and then list the documents included.

Including an enclosure on your cover letter is not mandatory, but it is often recommended if you have supporting documents that add value to your application. If you believe that additional materials will strengthen your candidacy, it’s a good idea to mention them.

While you can include multiple enclosures, it’s essential to ensure that they are all relevant and contribute to your application. Avoid overwhelming the employer with an excessive number of enclosures that may dilute the impact of your core message.

Although not necessary, it can be helpful to mention the enclosures briefly in the body of your cover letter. This allows you to draw attention to specific documents and provide context for their relevance.

Absolutely! In this digital age, including digital enclosures is widely accepted. You can provide links to your online portfolio, LinkedIn profile, or any other relevant online resources that showcase your qualifications and achievements.

Yes, even when submitting applications online, it is a good practice to mention the enclosures in your cover letter. This ensures that the employer knows there are additional materials accompanying your application, and they can access them easily.

If you have already listed the enclosures in the application form or an online submission portal, you may choose to exclude the enclosure notation from your cover letter. However, it does no harm to reiterate the inclusion briefly to ensure the employer’s awareness.

Ideally, you should ensure that you enclose all the items you mention on your cover letter. However, if you accidentally miss one, it’s better to send it separately with a polite follow-up email, acknowledging your mistake and offering to provide the missing document.

While mentioning enclosures alone may not guarantee an interview, it does create a more comprehensive and professional impression. It enhances your chances by providing the employer with additional evidence of your qualifications and achievements.

To ensure that the employer notices the enclosures, you can consider using appropriate formatting in your cover letter, such as bolding or underlining the word “Enclosure” in the enclosure notation. Additionally, you can mention the enclosures in your introductory paragraph or highlight their importance in relation to the position.

It is generally recommended to staple the enclosures together to keep them organized and presentable. However, if your documents are too thick, using a paperclip or a document binder can be a suitable alternative.

While the contents of your resume may overlap with the enclosures, it is still beneficial to mention them in your cover letter. This ensures clarity and leaves no room for ambiguity when the hiring manager assesses your application.

Yes, mentioning past accomplishments as enclosures on your cover letter is a great way to provide concrete evidence of your abilities. This can include awards, certifications, publications, or any other documents that showcase your achievements in the relevant field.

In conclusion, mentioning an enclosure on a cover letter indicates the inclusion of additional materials that support and strengthen your application. By utilizing this practice, you can ensure that all your qualifications and achievements are considered by potential employers, increasing your chances of securing an interview and ultimately, the job you deserve. Remember to tailor your enclosures to each specific application and only include items that enhance your overall candidacy.

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How to Indicate an Enclosure in Letters and Emails

Last Updated: August 26, 2024 Fact Checked

Noting an Enclosure at the End of a Letter

Enclosure examples, formatting a business letter, what is an enclosure.

This article was co-authored by Tami Claytor and by wikiHow staff writer, Aly Rusciano . Tami Claytor is an Etiquette Coach, Image Consultant, and the Owner of Always Appropriate Image and Etiquette Consulting in New York, New York. With over 20 years of experience, Tami specializes in teaching etiquette classes to individuals, students, companies, and community organizations. Tami has spent decades studying cultures through her extensive travels across five continents and has created cultural diversity workshops to promote social justice and cross-cultural awareness. She holds a BA in Economics with a concentration in International Relations from Clark University. Tami studied at the Ophelia DeVore School of Charm and the Fashion Institute of Technology, where she earned her Image Consultant Certification. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 269,844 times.

Whether you’re writing a business letter or email, enclosures are a professional and concise way to note documentation attached to your message. Enclosure notations or citations are a great way to address what you’ve included in your message so the recipient knows they’ve received everything you’ve sent. So, how do you write and format an enclosure? Take a look at the steps and examples below to learn how to note enclosure in a business letter or email.

Business Letter Enclosures

In a business letter or email, enclosures refer to the attached documentation, such as an invoice or cover letter. Add an enclosure notation after your signature at the end of the letter, and abbreviate it with “Enc.” or “Encl.” For example, you could write "Encl: Fundraiser proposal."

• Consider writing “Thank you” if you request something in the letter. [2] X Research source
• Generally, your closing might be more familiar if you’re on more personal terms with the recipient. For example, if you are writing to your best friend’s father, you might use a more informal closing such as “Kind regards” or “Best wishes.”

• If you've included more than one document, use the plural “Enclosures” and indicate the number of enclosures afterward. The number should either follow a colon or be surrounded in parentheses. For example, if you have 3 brochures enclosed, type either “Enclosures: 3” or “Enclosures: Fast food brochure (1), menu (2), catering information (3).”

• If you're enclosing more than one document, you can note the number of enclosures after the abbreviation but don't add an “s” to the abbreviation.
• Ensure all documents have an easily recognizable title if you want to list them this way. You don't want your recipient to question whether the right documents are there.

• For example, you might write “Enclosures: Birth certificate (original plus two copies).”
• If you’ve enclosed original documents that you’ll need returned, note that in the body of the letter.

• If you're enclosing multiple documents, it may be more efficient to simply list them in your letter, along with a brief explanation of what those documents are.
• 1 Amy Fields, Sales & Marketing Boots & Co 6789 Country Ave. Nashville, TN 37011 March 25, 2024 Mr. Bill Crock, CEO Sandals & Co 12345 Saddlebrook Rd. Detroit, MI 48211 Dear Mr. Crock, I hope this email finds you well. I’m writing to discuss the possibility of organizing a fundraising event. Boots & Co would love to partner with Saddles & Co this summer to raise money for children in need. I’ve enclosed a proposal in this email. I look forward to potentially working with you in the future. Sincerely, Amy Fields Enclosure: Fundraiser proposal
• 2 Sally Sunshine 3412 Sunshine Lane Montgomery, AL 36043 April 22, 2024 Barbara Butter 6789 Rolling Rd. Bakerville, TN 37185 Dear Mrs. Butter, My name is Sally Sunshine, and I’m a recent graduate of the Cupcake Academy. I saw you’re looking for a cupcake baker, and I believe my skills would be a good match for you and your company, All Things Baked. I’ve enclosed my cover letter, resume, and baking portfolio for you to peruse at your leisure. I look forward to hearing from you. Sincerely, Sally Sunshine Enclosures: 3

• If you have a shorter letter and want to fill the page, consider increasing the margins a little to see if that helps balance the page.
• For particularly short letters, try a slightly larger, more spread-out font, such as Verdana. But be careful that the font isn’t too distracting.

• Your word processing program may have a business letter template you can use, so you don't have to format it manually.
• In addition to your mailing address, you can also include your phone number, email address, or both.

• For example, if you’re writing your letter to someone in Europe, put the day first, then the month, then the year: “16 July 2017.” If you’re writing to an American, write, “July 16, 2017.”

• Depending on your reason for writing, you also might include their job title or company name.
• Use discretion on whether to include the recipient’s first name. If the person is in a position of authority, use “Mr.” or “Ms.” followed by their last name.

• For example, if you’re writing to apply for a job, you might write, “My name is Sally Sunshine, and I’m a recent graduate of the Cupcake Academy. I saw you’re looking for a cupcake baker, and I believe my skills would be a good match for you and your company.”

• Paragraphs aren’t indented in block style, and the text is left-justified.

• Enclosures are noted within a business letter or email with an enclosure notation informing the reader or recipient of the additional material.

Community Q&A

• Try not to put too many enclosures in your letter or email. Only include the most necessary documents. Thanks Helpful 0 Not Helpful 0
• Order your enclosures in the order they’re mentioned or listed in your letter to make them easier for the recipient to find. Thanks Helpful 0 Not Helpful 0
• Always proofread your letter or email before sending it. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.nmu.edu/writingcenter/parts-business-letter
• ↑ https://www.usingenglish.com/resources/letter-writing.php
• ↑ https://www.hunter.cuny.edu/rwc/repository/files/business-and-professional-writing/business_letter_handout-major-rev.pdf
• ↑ http://editingandwritingservices.com/business-letter-formatting/
• ↑ https://www.marforres.marines.mil/portals/116/docs/g-1/aau/aaudocuments/correspondence%20manual.pdf
• ↑ https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/basic_business_letters/index.html
• ↑ https://owl.english.purdue.edu/owl/resource/653/01/

About This Article

If you need to note enclosures in a letter, leave a double space under your signature and salutation, then write “Enclosure.” To signify that your letter has more than 1 document enclosed, use the plural, “Enclosures” followed by a colon and the number of documents. Alternatively, you can use an abbreviation like “Enc.” or “Encl.” instead of writing “Enclosure” out fully. Consider including the titles of the documents enclosed and any descriptions that might be helpful. In the body of your letter, mention the documents you’ve enclosed and give them context so the reader is prepared to read them. For more tips, like how to format your letter, read on. Did this summary help you? Yes No

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This question is about how to write a cover letter .

What does enclosure mean on a cover letter?

An enclosure on a cover letter refers to any additional documents that you have attached to your job application. The enclosure appeases at the very end of your cover letter and generally refers to things like:

Letters of recommendation

School transcripts

While it may seem like overkill, the enclosure is a helpful tool to include in your cover letter. For most recruiters and hiring managers, their desks are full of resumes, cover letters, and who knows what else. It can be very easy for documents to get lost in the shuffle.

Utilizing the enclosure on your cover letter makes it clear to the recruiter that your application should also include a resume, letter of recommendation, and reference list. It also shows your ability to be professional and to submit a complete and organized application.

To include an enclosure with your cover letter, you should:

Create a list of the documents that you want to include

Find your name at the end of your cover letter and double space after it

Type the word "Enclosure" if you are only including one document or "Enclosures" for two or more. You can also choose to use the word "Enclosed" instead.

Skip a line and then begin to list your enclosures. Remember to put each enclosure on its own line. Use a bulleted list (not numbered)

For example:

Best regards , John A. Smith

Enclosures:

Application form

Letter of recommendation

Reference list

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