virtual administrative assistant cover letter

Written Samples

15 sample cover letters for virtual assistant.

In today’s fast-paced digital world, the demand for skilled virtual assistants has skyrocketed.

Businesses of all sizes are seeking talented professionals who can provide remote administrative support, manage projects, and streamline operations.

If you’re an aspiring virtual assistant looking to land your dream job, writing a compelling cover letter is essential to standing out from the competition.

Sample Cover Letters for Virtual Assistant

To help you get started, we’ve compiled 15 sample cover letters specifically tailored for virtual assistant positions.

These templates showcase a variety of writing styles, tones, and approaches to highlight your unique skills and experiences.

Whether you’re a seasoned VA or just starting, you’ll find inspiration and guidance to create a cover letter that grabs the attention of potential employers and convinces them you’re the perfect candidate for the job.

Cover Letter 1

Subject: Experienced Virtual Assistant Eager to Join [Company Name]

Dear [Hiring Manager],

I am writing to express my strong interest in the virtual assistant position at [Company Name]. With over 5 years of experience providing remote administrative support to businesses across various industries, I am confident in my ability to make a valuable contribution to your team.

Throughout my career, I have honed my skills in managing calendars, scheduling appointments, handling correspondence, and organizing files. I am proficient in multiple project management tools, including Asana and Trello, and have a proven track record of increasing efficiency and productivity for my clients.

What sets me apart is my exceptional communication skills and proactive approach to problem-solving. I thrive in fast-paced environments and am adept at anticipating needs and finding creative solutions to challenges. I am committed to delivering high-quality work and exceeding expectations.

I would welcome the opportunity to discuss how my skills and experience align with your needs. Thank you for your consideration, and I look forward to the possibility of joining your team.

[Your Name]

Cover Letter 2

Subject: Detail-Oriented Virtual Assistant Ready to Contribute

I am excited to submit my application for the virtual assistant position at [Company Name]. As a highly organized and detail-oriented professional with a background in customer service and administrative support, I am well-equipped to provide exceptional remote assistance to your team.

In my previous role as a virtual assistant for a small marketing agency, I demonstrated my ability to manage multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail. I successfully handled email management, data entry, and research projects, freeing up valuable time for the agency’s core team to focus on strategic initiatives.

I am tech-savvy and quick to learn new software and tools. I am proficient in Microsoft Office Suite, Google Workspace, and various CRM systems. I am also skilled in social media management and have experience creating engaging content for platforms like Instagram and Facebook.

I am passionate about providing top-notch support and building strong relationships with clients and colleagues. I am a self-starter with excellent time management skills and the ability to work independently. I am excited about the opportunity to bring my skills and enthusiasm to [Company Name] and contribute to your success.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team as a virtual assistant.

Best regards,

Cover Letter 3

Subject: Versatile Virtual Assistant with Strong Project Management Skills

I am writing to apply for the virtual assistant position at [Company Name]. With a diverse skill set and a proven track record of supporting businesses across various functions, I am confident in my ability to provide exceptional remote assistance to your team.

In my current role as a freelance virtual assistant, I have successfully managed projects ranging from event planning to content creation. I am skilled in using project management tools like Asana and Trello to keep tasks organized and on track. I have also demonstrated my ability to coordinate with multiple stakeholders, ensuring smooth communication and timely delivery of projects.

One of my key strengths is my versatility and adaptability. I am comfortable taking on a wide range of tasks, from scheduling appointments to conducting research and preparing presentations. I am a quick learner and thrive in dynamic environments where I can apply my problem-solving skills to overcome challenges.

I am passionate about helping businesses streamline their operations and achieve their goals. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team and add value to your organization.

Cover Letter 4

Subject: Experienced Virtual Assistant with Strong Communication Skills

I am excited to apply for the virtual assistant position at [Company Name]. With over 7 years of experience providing remote administrative support to businesses across various industries, I am confident in my ability to make a valuable contribution to your team.

Throughout my career, I have honed my skills in managing email correspondence, scheduling appointments, and providing excellent customer service. I am proficient in multiple communication tools, including Slack and Zoom, and have a proven track record of building strong relationships with clients and colleagues.

What sets me apart is my exceptional communication skills and ability to adapt to different communication styles. I am skilled in both written and verbal communication and can effectively convey information to a diverse audience. I am also a proactive problem-solver and excel at anticipating needs and finding creative solutions to challenges.

I am passionate about helping businesses improve their efficiency and productivity through effective communication and organization. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team and add value to your organization.

Cover Letter 5

Subject: Tech-Savvy Virtual Assistant Ready to Support Your Team

I am writing to express my strong interest in the virtual assistant position at [Company Name]. As a tech-savvy professional with a background in project management and administrative support, I am well-equipped to provide exceptional remote assistance to your team.

In my previous role as a virtual assistant for a software development company, I demonstrated my ability to quickly learn and adapt to new technologies. I successfully managed multiple projects using Asana and Jira, ensuring timely delivery and effective communication among team members. I also took the initiative to streamline processes and implement new tools to improve efficiency.

I am proficient in a wide range of software and tools, including Microsoft Office Suite, Google Workspace, and various project management and communication platforms. I am also skilled in basic HTML and CSS and have experience managing WordPress websites.

What sets me apart is my proactive approach to problem-solving and my ability to anticipate needs. I am always looking for ways to improve processes and add value to the team. I am excited about the opportunity to bring my technical skills and proactive mindset to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team and help drive your business forward.

Cover Letter 6

Subject: Highly Organized Virtual Assistant with a Passion for Excellence

I am excited to submit my application for the virtual assistant position at [Company Name]. With a proven track record of providing exceptional administrative support and a passion for excellence, I am confident in my ability to make a valuable contribution to your team.

In my current role as a virtual assistant for a marketing agency, I have successfully managed a wide range of tasks, from email management and calendar scheduling to data entry and research. I am highly organized and skilled in using tools like Asana and Trello to keep projects on track and ensure deadlines are met.

What sets me apart is my meticulous attention to detail and commitment to delivering high-quality work. I take pride in my ability to anticipate needs and proactively address potential issues before they arise. I am also a strong communicator and excel at building relationships with clients and colleagues.

I am passionate about helping businesses streamline their operations and achieve their goals through effective organization and support. I am excited about the opportunity to bring my skills and dedication to [Company Name] and contribute to your success as a virtual assistant.

Cover Letter 7

Subject: Versatile Virtual Assistant with a Track Record of Success

Throughout my career as a virtual assistant, I have successfully managed a wide range of projects, from social media management and content creation to event planning and customer service. I am skilled in using various tools and platforms to streamline processes and ensure smooth communication among team members.

One of my key strengths is my versatility and adaptability. I am comfortable taking on new challenges and quickly learning new skills to meet the evolving needs of my clients. I am also a proactive problem-solver and excel at finding creative solutions to overcome obstacles and deliver results.

I am passionate about helping businesses grow and succeed through effective support and collaboration. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Cover Letter 8

Subject: Experienced Virtual Assistant with Exceptional Customer Service Skills

I am excited to apply for the virtual assistant position at [Company Name]. With over 5 years of experience providing remote administrative support and a strong background in customer service, I am confident in my ability to make a valuable contribution to your team.

Throughout my career, I have honed my skills in managing customer inquiries, resolving issues, and providing exceptional support. I am proficient in using various customer service platforms, including Zendesk and Intercom, and have a proven track record of maintaining high customer satisfaction ratings.

What sets me apart is my empathetic approach to customer service and my ability to build strong relationships with clients. I am skilled in active listening and effective communication, and I excel at understanding and addressing customer needs. I am also a proactive problem-solver and am always looking for ways to improve processes and enhance the customer experience.

I am passionate about helping businesses deliver outstanding customer service and build loyal customer relationships. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team and help elevate your customer service operations.

Cover Letter 9

Subject: Detail-Oriented Virtual Assistant with Strong Research Skills

I am writing to express my strong interest in the virtual assistant position at [Company Name]. As a detail-oriented professional with a background in research and data analysis, I am well-equipped to provide exceptional remote support to your team.

In my previous role as a virtual assistant for a consulting firm, I demonstrated my ability to conduct thorough research and compile data to support business decisions. I successfully managed multiple research projects, ensuring the accuracy and timely delivery of findings. I am proficient in using various research tools and databases and have a keen eye for identifying relevant information.

What sets me apart is my meticulous attention to detail and my ability to organize and synthesize complex information. I am skilled in creating clear and concise reports and presentations to effectively communicate findings to stakeholders. I am also a proactive problem-solver and excel at anticipating needs and finding creative solutions to challenges.

I am passionate about helping businesses make informed decisions through data-driven insights. I am excited about the opportunity to bring my research skills and attention to detail to [Company Name] and contribute to your success as a virtual assistant.

Cover Letter 10

Subject: Proactive Virtual Assistant with Strong Organizational Skills

I am excited to submit my application for the virtual assistant position at [Company Name]. With a proven track record of providing exceptional administrative support and a proactive approach to problem-solving, I am confident in my ability to make a valuable contribution to your team.

In my current role as a virtual assistant for a small business, I have successfully managed a wide range of tasks, from calendar management and travel arrangements to expense reporting and document preparation. I am highly organized and skilled in using tools like Asana and Trello to keep projects on track and ensure nothing falls through the cracks.

What sets me apart is my proactive mindset and my ability to anticipate needs and take initiative. I am always looking for ways to streamline processes and improve efficiency, and I excel at finding creative solutions to challenges before they become problems. I am also a strong communicator and skilled in building relationships with clients and colleagues.

I am passionate about helping businesses operate smoothly and efficiently through effective organization and support. I am excited about the opportunity to bring my skills and proactive approach to [Company Name] and contribute to your success as a virtual assistant.

Cover Letter 11

Subject: Tech-Savvy Virtual Assistant with a Passion for Efficiency

I am writing to apply for the virtual assistant position at [Company Name]. As a tech-savvy professional with a background in process improvement and automation, I am well-equipped to provide exceptional remote support to your team.

In my previous role as a virtual assistant for a software company, I demonstrated my ability to identify inefficiencies and implement solutions to streamline processes. I successfully automated repetitive tasks using tools like Zapier and IFTTT, saving the company countless hours and improving overall productivity. I am proficient in a wide range of software and tools and have a knack for quickly learning new technologies.

What sets me apart is my passion for efficiency and my ability to think outside the box to find innovative solutions. I am always looking for ways to leverage technology to improve processes and enhance productivity. I am also a strong communicator and excel at translating technical concepts into easy-to-understand language for non-technical stakeholders.

I am excited about the opportunity to bring my technical skills and process improvement mindset to [Company Name] and contribute to your success as a virtual assistant. I am passionate about helping businesses operate more efficiently and effectively through the strategic use of technology.

Cover Letter 12

Subject: Multilingual Virtual Assistant with Strong Communication Skills

I am excited to apply for the virtual assistant position at [Company Name]. As a multilingual professional with a background in international business and communication, I am confident in my ability to provide exceptional remote support to your global team.

Throughout my career, I have honed my skills in managing cross-cultural communication and providing support to clients and colleagues across different time zones and languages. I am fluent in English, Spanish, and French, and have a proven track record of successfully navigating cultural differences to build strong relationships and deliver results.

What sets me apart is my exceptional communication skills and my ability to adapt to different communication styles and preferences. I am skilled in both written and verbal communication and excel at conveying information clearly and concisely to a diverse audience. I am also a proactive problem-solver and excel at finding creative solutions to overcome language barriers and ensure smooth communication.

I am passionate about helping businesses succeed in a global marketplace through effective communication and cultural understanding. I am excited about the opportunity to bring my language skills and cross-cultural experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your global team and add value to your organization.

Cover Letter 13

Subject: Experienced Virtual Assistant with a Background in Project Management

I am writing to express my strong interest in the virtual assistant position at [Company Name]. With over 8 years of experience providing remote administrative support and a strong background in project management, I am confident in my ability to make a valuable contribution to your team.

Throughout my career, I have successfully managed a wide range of projects, from event planning and product launches to content creation and website development. I am skilled in using project management methodologies like Agile and Scrum to ensure timely delivery and effective communication among team members. I am also proficient in using various project management tools, including Asana, Trello, and Jira.

What sets me apart is my ability to take a strategic approach to project management and my keen eye for identifying potential risks and opportunities. I excel at developing project plans, setting clear goals and milestones, and tracking progress to ensure successful outcomes. I am also a strong leader and skilled in motivating and coordinating team members to achieve common objectives.

I am passionate about helping businesses achieve their goals through effective project management and execution. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team and help drive your projects forward.

Cover Letter 14

Subject: Data-Driven Virtual Assistant with Strong Analytical Skills

I am excited to submit my application for the virtual assistant position at [Company Name]. With a background in data analysis and a passion for leveraging data to drive business decisions, I am confident in my ability to provide exceptional remote support to your team.

In my previous role as a virtual assistant for a marketing agency, I demonstrated my ability to collect, analyze, and interpret complex data sets to support marketing campaigns and business strategies. I successfully managed multiple data analysis projects, ensuring accuracy and timely delivery of insights. I am proficient in using various data analysis tools, including Excel, SQL, and Tableau.

What sets me apart is my strong analytical skills and my ability to translate data into actionable insights. I am skilled in identifying trends, patterns, and opportunities in data and communicating findings clearly and compellingly to stakeholders. I am also a proactive problem-solver and excel at using data to identify and address potential issues before they impact business outcomes.

I am passionate about helping businesses make data-driven decisions and optimize their operations through data analysis and insights. I am excited about the opportunity to bring my analytical skills and data-driven mindset to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team and help leverage data to drive your business forward.

Cover Letter 15

Subject: Creative Virtual Assistant with Strong Writing Skills

I am writing to apply for the virtual assistant position at [Company Name]. As a creative professional with a background in writing and content creation, I am well-equipped to provide exceptional remote support to your team.

Throughout my career as a freelance writer and virtual assistant, I have successfully created a wide range of content, from blog posts and social media updates to email newsletters and product descriptions. I am skilled in adapting my writing style to match the tone and voice of different brands and audiences. I am also proficient in using various content management systems and tools, including WordPress and Canva.

What sets me apart is my ability to combine creativity with strategic thinking to develop content that engages and converts. I am skilled in conducting research, identifying target audiences, and crafting compelling messages that resonate with readers. I am also a proactive collaborator and excel at working with teams to brainstorm ideas and develop content strategies.

I am passionate about helping businesses connect with their audiences and achieve their goals through effective communication and storytelling. I am excited about the opportunity to bring my writing skills and creative mindset to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team and help elevate your content and communication efforts.

These 15 sample cover letters showcase the diverse skills and experiences that virtual assistants can bring to the table.

By tailoring your cover letter to highlight your unique strengths and passion for supporting businesses remotely, you can stand out from the competition and land the virtual assistant job of your dreams.

Resume Worded   |  Career Strategy

14 virtual assistant cover letters.

Approved by real hiring managers, these Virtual Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Virtual Assistant
• Executive Virtual Assistant
• Administrative Assistant
• Remote Administrative Assistant
• Administrative Virtual Assistant
• Alternative introductions for your cover letter
• Virtual Assistant resume examples

Virtual Assistant Cover Letter Example

Why this cover letter works in 2024, quantifiable achievement.

This cover letter highlights a specific accomplishment that demonstrates the candidate's ability to manage teams and improve processes. Including quantifiable results helps to show the value they can bring to the company.

Relevant Skills

By mentioning their background in social media marketing and providing a concrete example of success, the candidate showcases relevant skills that can be applied to the Virtual Assistant role.

Enthusiasm for the Role

Expressing excitement about the opportunity to work with diverse teams shows that the candidate cares about this position and understands the collaborative nature of the role.

Personal Connection

Sharing their passion for technology and thriving in fast-paced environments helps to create a personal connection with the company and demonstrates a genuine interest in the industry.

Gracious Conclusion

Ending the cover letter with a thank you shows appreciation for the reader's time and leaves a positive impression.

Highlighting Impact Through Metrics

It's impressive to see how you've improved response times in your previous role. And the fact that you've quantified it - by 35% - gives me a clear picture of your impact. By using metrics, you're not just telling me you did great work, you're showing me. And that speaks volumes.

Connecting Skills to Tangible Results

Improving communication within a company is no small feat, and you've managed to do it by a whopping 40%. This tells me you understand how important effective communication is in a Virtual Assistant role. You're showing that your skills aren't abstract, they lead to real, measurable improvements in efficiency and productivity.

Highlighting tangible achievements

When you share specific achievements, like leading a project that resulted in a 30% increase in efficiency, you're not merely talking the talk. You're giving concrete evidence of your abilities in action. This gives the hiring team something solid to visualize your potential contributions.

Emphasizing relevant experience

By pointing out how your past experience in managing a remote team aligns with the Virtual Assistant role, you are subtly connecting the dots for the hiring team. You're showing them how you've already walked the walk, and that you can do it for them too.

Enthusiasm for the company culture

This part of your cover letter is a gem. It shows that you not only understand and appreciate the company's culture and mission, but you're also excited to contribute to it. This indicates you'd be a team player and a great cultural fit.

Closing with forward-looking optimism

Wrapping up your cover letter by expressing anticipation for potential discussions paints a positive picture. It keeps the conversation going and shows your willingness to participate in the company's future success.

Show your executive virtual assistant experience

I was impressed to see you've been supporting busy executives for 5 years. This tells me you have a strong foundation in the tasks and challenges an executive virtual assistant might face.

Highlight your efficiency improvements

Developing a new system that cut down expense reporting time by 25% is a clear example of your ability to improve processes, a vital skill for an executive virtual assistant.

Demonstrate your capability under pressure

Coordinating a 10-city international trip on such short notice shows your exceptional organizational skills and ability to handle stress, qualities that are crucial for a successful executive virtual assistant.

Emphasize adaptability across industries

Your experience supporting executives in tech, finance, and healthcare illustrates your versatility and ability to meet diverse needs, making you a valuable asset to any team.

Express eagerness to contribute

Concluding with a strong desire to discuss how you can contribute to the team's success shows your enthusiasm and proactive approach, which are appealing traits in a candidate.

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Express enthusiasm for the virtual assistant position

Starting your cover letter by showing excitement for the role and the company can immediately catch my attention. It suggests you have a genuine interest in what we do and that you're likely to be passionate about your work here.

Show your administrative skills

Detailing the specific administrative skills you've developed and how you've applied them gives me concrete evidence of your capability. It's exactly what I need to know to consider you seriously for the virtual assistant position.

Highlight versatility and willingness to learn

Taking on additional responsibilities and learning new skills is crucial in a virtual assistant role. Your ability to adapt shows me you're a proactive and valuable team member who can grow with the company.

Express excitement for diverse opportunities

Your enthusiasm for working with a variety of clients and industries tells me you're someone who enjoys challenges and diversity in your work. This adaptability is key for a virtual assistant, who might deal with different tasks daily.

Show your appreciation and readiness to discuss further

Closing with a thank you and an expression of eagerness to discuss how you can contribute further demonstrates good manners and professionalism. It leaves a positive final impression on me.

Show your passion for the virtual assistant role

Explaining your personal connection with the company and its services makes your interest genuine. It shows you're not just looking for any job, but you're eager to be part of their specific team.

Detail your experience as a virtual assistant

By mentioning specific tasks you've managed and the results achieved, you provide a clear picture of your capabilities and how they apply to the needs of the prospective employer. It's about proving you have the right skills through past actions.

Highlight your proactive approach

A proactive attitude is crucial for a virtual assistant. Demonstrating that you can anticipate needs and act on them without being told is a valuable trait, showcasing your initiative and foresight.

Your excitement about bringing your skills to a new team communicates confidence and a readiness to make a positive impact. It's about showing how you can help the company grow and succeed.

Invite further discussion

Ending your cover letter by looking forward to a conversation is a polite and effective way to suggest the next step. It shows you're open and keen on discussing how you can support their vision.

Executive Virtual Assistant Cover Letter Example

Understanding the executive's needs.

The goal of an executive assistant is to take on administrative tasks so that the executive can focus on strategy and business growth. You've managed to reduce these tasks by half for your previous CEO, which shows me you know exactly what's required in your role. You're not just doing tasks, you're providing time - a precious resource for any executive.

Driving Improvement Through Innovation

Implementing a new project management tool and leading to a 60% improvement in project completion time? Now that's what I call a game changer. As an Executive Virtual Assistant, you're expected to constantly find ways to improve efficiency and productivity. This example shows you're not just open to innovation, you're actively seeking it out.

Showing prowess in efficiency

Here, you're showcasing your capacity for efficiency and strategic thinking which are key for an Executive Virtual Assistant. You've demonstrated how you improved a CEO's schedule and how this added value to the company. It gives the hiring team a sneak peek into what you can offer.

Appreciation for the company's values

Expressing admiration for the company's commitment to inclusivity and dynamism shows that you're not just looking for any job, but a job with Google. It shows you've done your homework and that you align with their values.

Emphasizing the allure of the team

When you speak about your enthusiasm to work with passionate leaders, you're showing the hiring team that you understand the caliber of people at Google and are excited about this. This can be seen as a sign of your own ambition and commitment.

Manifesting belief in one's potential impact

By stating that your background can help Google achieve greater efficiencies, you're projecting confidence in your potential impact. This displays a level of ambition and forward-thinking that companies value.

Expressing readiness for the next step

By wrapping up your letter expressing eagerness to discuss your potential fit, you're communicating that you're ready for the next step of the process. It shows your readiness to take action and your motivation to progress in the application process.

Convey your passion for the executive virtual assistant role

Stating that you were thrilled to find the job opening signals your genuine interest and excitement about the opportunity, making you stand out as a passionate candidate.

Showcase your impact on email management

Implementing systems that drastically reduced email response times demonstrates your ability to streamline communication, a key aspect of being an effective executive virtual assistant.

Illustrate your strategic scheduling skills

Creating a complex schedule that balanced various demands showcases your strategic thinking and planning abilities, underlining your competency in managing an executive's time efficiently.

Highlight your enthusiasm for supporting impactful executives

Your excitement about supporting executives making a real difference suggests you're motivated by contributing to meaningful work, an attractive quality in a candidate.

Show your proactiveness in learning about client needs

Eager to understand the specific needs of clients and discuss how you can help achieve their goals indicates your proactive and client-focused mindset, essential for success in this role.

Connect with the company's values

By showing you know and admire the company's mission, you're telling us you're already a part of our culture. That's a big plus.

Highlight your executive virtual assistant achievements

Talking about specific results like increasing client retention demonstrates that you can deliver real value and solve problems.

Go beyond the basics

When you mention going "above and beyond," it shows you're not just about ticking boxes but genuinely enhancing your clients' success.

Show enthusiasm for the role

Your excitement about working with a diverse clientele and contributing to our mission makes you stand out as a passionate candidate.

Asking for a chance to discuss your potential contribution further is a strong closing move that signals your readiness to be a team player.

Connect with the company’s mission

Sharing your admiration for the company's values and goals creates a personal connection. It shows that you're not just interested in the role but also aligned with what the company stands for.

Showcase your event coordination skills

Describing a successful project you've managed, especially one that required detailed planning and execution, highlights your capability to handle responsibility and your attention to detail.

Emphasize your forward-thinking mindset

A proactive and anticipatory approach is especially valued in an executive virtual assistant. Illustrating that you're always thinking ahead demonstrates your capability to manage high-level tasks efficiently.

Convey your enthusiasm for the role

Expressing excitement about the opportunity to join the team and contribute to its success communicates a positive attitude and a willingness to be a part of the company's future.

Request an opportunity to discuss your fit

Closing your cover letter by inviting a conversation signifies that you're not only interested but also eager to explore how you can add value to the team.

Administrative Assistant Cover Letter Example

Show enthusiasm for the administrative assistant role.

Expressing excitement for the job shows me you have a real interest in the work, not just looking for any job. This makes me think you will enjoy and thus stay longer in the role.

Demonstrate problem-solving skills

When you share a specific challenge you faced and how you overcame it, it tells me you're someone who doesn't just identify problems but actively finds solutions. This is a vital skill for administrative assistants who often need to manage unexpected issues.

Highlight the importance of relationship building

Developing good relationships with vendors or clients is essential. Your ability to do this well suggests you'll manage our external partnerships effectively, which is a key part of being a successful administrative assistant.

Connect your experience with the company's needs

By relating how your background with remote teams can benefit my company, you're helping me see how you fit into our specific context. This makes it easier for me to imagine you in the role.

Your closing statement should always reiterate your interest in the role and the company. It shows professionalism and wraps up your cover letter on a strong, positive note.

Remote Administrative Assistant Cover Letter Example

Show interest in the company's innovation.

Starting your cover letter by acknowledging our innovative approach shows that you're aligned with our vision and eager to be part of our journey.

Demonstrate impact as a remote administrative assistant

By quantifying your achievements, like boosting productivity by 25%, you make a compelling case that you can bring tangible benefits to our team.

Highlight remote communication skills

Emphasizing your expertise in remote communication and problem-solving tells us you're well-equipped to handle the challenges of a remote administrative assistant role.

Align with the company's values

Expressing your draw to our commitment to excellence and a supportive team environment shows that you're not just looking for any job, but the right fit.

Confirm your interest in contributing

Closing with a statement of your eagerness to discuss how you can support our clients and team reinforces your proactive and collaborative mindset.

Administrative Virtual Assistant Cover Letter Example

Show your enthusiasm for the administrative virtual assistant role.

Start by expressing genuine interest in the company and the job. It makes a strong first impression if you share why the role excites you.

Quantify your achievements in previous roles

Sharing specific results, like increasing a team's conversion rate by 20%, proves your ability to make a real impact. This is very appealing to hiring managers.

Demonstrate your initiative as an administrative professional

Initiative is key. Showing that you took steps to improve a system on your own reveals a proactive mindset, which is highly valued in any support role.

Highlight your eagerness to contribute and grow

Mentioning your excitement to use your skills to help the company and learn new things suggests that you're not just looking for any job, but a place where you can make a difference and develop professionally.

End with a polite and open invitation for further discussion

Closing your cover letter by thanking the employer for their consideration and expressing your desire to discuss your application further is a respectful and effective way to end your letter.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

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5 Virtual Assistant Cover Letter Examples Made for 2024 

• Virtual Assistant Cover Letter
• Virtual Assistant Cover Letters by Experience
• Virtual Assistant Cover Letters by Role
• Write Your Virtual Assistant Cover Letter

You take care of all the little things that become big when the moment strikes, like phone calls, office supply inventory, follow-up emails, appointment calendars, and travel arrangements.

But how do you write a cover letter to complement your virtual assistant resume and cover all those tasks, abilities, and your amazing growth potential?

Before you start fretting, check out our five virtual assistant cover letter examples that are bound to help. And while you’re at it, try our AI cover letter generator .

Virtual Assistant Cover Letter Example

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Copy this text for your Virtual Assistant cover letter!

123 Fictional Avenue Louisville, KY 40201 (123) 456-7890

October 30, 2023

David King Fiverr 123 Fictional Lane Louisville, KY 40201

Dear Mr. King,

Fiverr’s dedication to catapulting the gig economy and transforming how the world works truly embodies my aspiration as a virtual assistant. Fostering remote collaboration and making freelance services more accessible is the future, and I’m thrilled to contribute my expertise to this. The virtual assistant role at Fiverr gives me the perfect platform to harness my passion for digital assistance and years of experience to further the cause of remote work.

While at Keller Williams Louisville East, I mastered email management, handling approximately 374 correspondences weekly. My masterful implementation of categorization and filtering protocols harmonized with efficient prioritizing and responsiveness, reducing response time by 21%.

As a social media manager at Guardian Owl Digital, I built comprehensive social media campaigns that amplified our clients’ digital presence. Capitalizing on Brand24 and trend spotting fostered a commendable surge in our followers—23% on Instagram and 27% on LinkedIn.

In my latest quest with Forecastr, I proficiently handled project coordination using Asana. With over 87 tasks managed simultaneously, my systematic task allocation and tracking boosted team productivity by 33%, catapulting project completion rates by 19%. I’m wholeheartedly prepared to redefine remote work standards by contributing my diverse expertise as a virtual assistant at Fiverr. Thank you for your time.

Layla Chavez

Enclsoures: Resume Application 2 letters of recommendation Microsoft Office Specialist Certification

Why this cover letter works

• The more you align your skills with the job ad, the sparkier your virtual assistant cover letter becomes. But don’t highlight these proficiencies casually. Weave them into compelling narratives of you overcoming challenges, spurring efficiency, and achieving positive results (cue increase in LinkedIn and Instagram followers)

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Virtual Assistant No Experience Cover Letter Example

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Scarlett Wright Aurora Health Care 123 Fictional Lane Milwaukee, WI 53201

Dear Ms. Wright:

Upon discovering the stellar reputation of Aurora Health Care for its “Top Doctors” recognition in the May 2023 issue of Milwaukee magazine, I knew that I wanted to be part of your team as a data entry assistant. Your environmental sustainability initiatives, with multiple awards from Practice Greenhealth, further emphasize the alignment of your values with my aspirations. I’m eager to contribute to your organization’s mission and commitment to excellence in the healthcare industry.

A health informatics project I undertook at Milwaukee Area Technical College involved managing large datasets using Microsoft Excel. The structured framework I implemented effectively sorted and analyzed sensitive patient data, reducing errors by 17% and streamlining the data-related process by 24%.

As secretary for the college’s health club I was responsible for maintaining the membership database, instilling a stringent verification process that enhanced data accuracy by 21%. This initiative decreased complaints about incorrect member data by 32%.

A fundraising event I organized for Our Next Generation, a local non-profit, familiarized me with text encoding. I was tasked with managing digital campaign data and ensuring undistorted transmission of information across various communication channels. Thorough data handling allowed a 23% increase in campaign effectiveness and brought in an impressive 18% more donations than previous campaigns.

With Aurora Health Care, I visualize my role as a critical part of the healthcare and sustainability mission. I’m eager to Utilize my data entry skills to support your administrative teams, collaborate to streamline data-related operations, and contribute towards improving healthcare services. I look forward to discussing further how my background could add value to your dynamic team.

Theo Christopoulos

• Talk about coursework, a school project, or even a hobby that reflects your eye for detail. An example would be how Theo applied his expertise in data verification to enhance data accuracy for his college’s health club membership records.

Upwork Virtual Assistant Cover Letter Example

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123 Fictional Avenue Tucson, AZ 85701 (123) 456-7890

Carter Lopez Upwork 123 Fictional Lane Tucson, AZ 85701

Dear Mr. Lopez:

With a growing interest in the digital freelance ecosystem and an undeniable knack for administrative support, I’m enthusiastically looking to catapult my career as a virtual assistant with Upwork. Leveraging my strengths in Microsoft Outlook, word processing, basic graphic design, and more, I’m ready to impact your operations.

In the fast-paced environment of Genesis Real Estate & Management, leveraging Microsoft Outlook became second nature. Synchronizing communications and coordinating seamless schedules for a dynamic team of seven realtors, I unlocked a new level of efficiency—a remarkable 22% increase. This transformation enhanced team productivity and improved client relationships, as we could respond quicker and more accurately, owing to the new streamlined email management.

My knack for word processing unfolded during my tenure at Caliber Group, a PR firm in Tucson. My responsibility was to draft and refine upwards of 17 press releases each week. I meticulously ensured accurate grammar, compelling content, seamless formatting, and precise information placement. My commitment reflected in the surge of media coverage by an impressive 36%, amplifying our clients’ exposure and subsequent market presence.

I delved into basic graphic design at Nuanced Media. Using tools like Canva and Adobe Spark, I crafted visually engaging website banners tailored for unique client needs. My creations resonated with the clients’ brand aesthetics and helped reduce outsourcing costs by 14%. Moreover, my graphics attracted more users, improving engagement by up to 27%. At an in-depth technology blog based in Tucson, my role in website content management was pivotal in scaling up website traffic by 27%, thus expanding our reader base and fostering a lively, tech-oriented community.

Ready to embark on the thrilling journey of being a virtual assistant with Upwork, I’m enthusiastic about immersing myself in this dynamic role. My contributions will extend beyond completing tasks, becoming an essential function within your operations. I’m eager for an in-depth conversation about how my skills can boost Upwork’s impressive operations. Thank you for considering my application.

Sophia Nascimento

• Notice how this Upwork virtual assistant cover letter spotlights adventures using Canva, Adobe Spark, Microsoft Outlook, and Content Management Systems, going further to include tangible results from the applications.

Real Estate Virtual Assistant Cover Letter Example

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123 Fictional Avenue Indianapolis, IN 46201 (123) 456-7890

August 14, 2024

Layla Stewart Carpenter Realtors 123 Fictional Lane Indianapolis, IN 46201

Dear Ms. Stewart:

Embarking on a journey from participating in women’s volleyball while pursuing a marketing degree to delving into the fast-paced realm of real estate laid a solid career foundation on effective teamwork, strategic perspective, and maintaining composure under pressure. In my role as a real estate virtual assistant, I mastered a robust skill set that includes digital marketing expertise, cultivating client relationships, and delivering seamless administrative support. Eagerly, I look forward to applying this wealth of experience at Carpenter Realtors, aiming to elevate customer satisfaction and streamline operational processes as your next real estate virtual assistant.

While at Mark Dietel Realty, I spearheaded the development of an innovative client communication system, slashing response times by 36%. This system not only expedited our follow-up process but also significantly boosted our client satisfaction levels. Focusing on meticulous transaction management, I ensured the seamless coordination of essential paperwork and strict adherence to deadlines, embodying the precision and diligence Carpenter Realtors expects in this role.

My tenure with Beazer Homes involved leading a dynamic digital marketing campaign that notably increased online property views by an average of 2,806 per month and surged inquiries by 26%. I also took charge of creating and disseminating effective promotional materials, like flyers and newsletters, that showcased our properties with compelling appeal. Additionally, my bilingual abilities in English and Spanish smoothed client interactions and expanded our market reach.

At Go Indy Real Estate, my expertise in digital platforms shone through as I conceived and implemented over 28 online listings and marketing initiatives. By keeping a close eye on market trends and conducting competitive analysis, I managed to boost client engagement by 18%. My efforts also led to forging positive relationships with over 36 industry professionals, creating a valuable network that promises to assist in collaborating with external service providers at Carpenter Realtors.

Thank you for considering my application; I am keen to discuss how my experiences and skills can further contribute to your esteemed organization.

Aisha Rahman

Enclosures: Application Transcript Letter of recommendation

• Take Aisha, for example. When she says, “I mastered a robust skill set that includes digital marketing expertise, cultivating client relationships, and delivering seamless administrative support,” she’s painting a compelling portrait of a pillar that the hiring company would be lucky to snap up.

Amazon Virtual Assistant Cover Letter Example

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Benjamin Moore Amazon 123 Fictional Lane Seattle, WA 98102

Dear Mr. Moore:

Amazon’s commitment to innovation and its focus on customer satisfaction deeply align with my career objectives. As someone who thrives in dynamic settings and focuses on achieving tangible results, I am keen to utilize my virtual assistance expertise to foster growth and elevate customer experiences at Amazon. My enthusiasm for nurturing strong relationships and delivering outstanding value is a perfect match for Amazon’s customer-first philosophy.

During my time at Postmates, I sharpened my skills in customer service and communication, achieving a 96% customer satisfaction (CSAT) score and independently resolving 98% of user issues. These accomplishments have equipped me to efficiently manage customer inquiries and complaints, thereby ensuring a superior shopping experience at Amazon. In addition, my proficiency with Salesforce and Asana will be instrumental in keeping records orderly and monitoring inventory levels effectively.

While at Wayfair, I deployed my abilities in SEO and keyword optimization, implementing strategies that led to a 56% increase in traffic and a 43% rise in sales from new customers. These skills are vital for optimizing Amazon’s product listings to improve visibility and stimulate sales. Additionally, my experience with Mailchimp and Buffer has prepared me to help craft and execute successful marketing campaigns.

In my role as a receptionist at Boston Consulting Group, I managed executive schedules and coordinated over 31 crucial client meetings, which resulted in a 23% boost in new business. My familiarity with tools like Google Meet and QuickBooks enhances the administrative components of the role, aiding in effective order processing and inventory management.

The opportunity to leverage my varied skill set and in-depth experience within Amazon’s e-commerce framework excites me greatly. My objective in this role is not only to contribute effectively to the team but also to engage in opportunities that drive Amazon’s success to new heights. Thank you for considering my application. I’m eager to discuss how I can support and drive the continuing success of your Amazon store.

Enclosures: Resume Application form Transcript

• Statements like “..implementing strategies that led to a 56% increase in traffic and a 43% rise in sales from new customers” and “… coordinated over 31 crucial meetings, which resulted in a 23% boost in new business” aren’t just talk but potent proof that you’ve got what it takes to make waves.

Related cover letter examples

• Virtual assistant resume
• Administrative assistant
• Executive assistant
• Office assistant
• Personal assistant

How to Refine Your Virtual Assistant Cover Letter

Virtual assistants work in various fields—you might be helping an executive in a medical clinic or assisting leading social workers. Either way, your niche should be absolutely clear in your cover letter!

Re-read the job description for hints on what that particular job role centers around and choose qualifying points based on the requirements. It’s usually helpful to keep a selection of body paragraphs and skills handy so you can switch them out for each job application.

Writing an appealing greeting and intro

“Dear Sir/Madam” nope! Talk about dated and generic. Instead, you’ll need a name for an effective cover letter greeting. Look at the job ad again, and research the company until you find who you’re writing to and address them by name.

After a formal greeting with a name, hook your reader with relevant qualifications. Make these traits unique and specifically express how you can take the virtual assistant role to a new level.

Connect with the company, too. Return to the company website and check the job description for obstacles you can help overcome. Find a mission statement and align yourself with the organization’s vision.

Impress the reader with a fast overview of your current (excellent!) fit for the job and leave them wanting to read more!

Don’t write something incomplete, vague, and informal, like this opener that’s downright painful:

I’m so good at calendars you wouldn’t believe it, and I’m gonna make sure your company does great. I’m an awesome virtual assistant:

Instead, stay formal and follow this opener’s example. Make the reader interested in how your abilities will improve the company.

This one’s way better!

With a growing interest in the digital freelance ecosystem and an undeniable knack for administrative support, I’m enthusiastically seeking to catapult my career as a virtual assistant with Upwork. Leveraging my strengths in Microsoft Outlook, word processing, basic graphic design, and more, I’m ready to enhance your operations by making a strong, positive impact within your work environment.

Writing top-tier body paragraphs

As a virtual assistant, you pride yourself on documenting and conveying essential information quickly. You’ll want to do the same in your cover letter’s body paragraphs. Use each paragraph to highlight one major accomplishment and how it will benefit your next employer.

Each success story you share should highlight your technical abilities, interpersonal prowess, and ability to anticipate someone’s needs. Relating these paragraphs to each job description is essential for peak relevance and desirability.

Don’t detail your work experiences arranging seasonal displays. You’re applying for a virtual role, and it probably revolves more around arranging appointment calendars! Mention digital tools you use to get the job done and pull in soft skills that exemplify your efficiency.

Metrics are another critical component of your cover letter. Use quantifiable data like personal ratings, satisfaction percentages, and budget savings to show that you can significantly impact your role.

Now here’s a good body paragraph:

A fundraising event I organized for Our Next Generation, a local non-profit, familiarized me with text encoding. I was tasked with managing digital campaign data and ensuring undistorted transmission of information across various communication channels. Thorough data handling facilitated a 23% increase in campaign effectiveness and brought in an impressive 18% more donations than previous campaigns.

Closing and signing off your lovely cover letter

Now that you’ve gotten all your data in order within those body paragraphs, it’s time to wrap everything up with finesse. You’ll want to summarize once more why you want the job and why you’re qualified for it.

Ask yourself again: What skills and impactful experiences make me a great virtual assistant? How do those qualifications stand to benefit my potential employer?

And don’t forget to invite further communication with a solid call to action! You want the opportunity to discuss your abilities and personal connection to the company in greater depth.

Finally, make sure you sign off professionally and politely. Thank the reader for their time. Your thank-you can go in your final paragraph or serve as your signoff. If you use a different signoff, stay professional and use your real, full name.

Don’t write a weak closer without examples of connection, skills, or gratitude. And don’t sign with a nickname:

There you go. As you can see I’d be great at your company here and I wouldn’t miss any appointments. Let me know when I can start so I can let my old boss know.

Instead, check out how effective it is to professionally present skills and personal traits as being pre-aligned with company values:

Talk about an effective closer!

With Aurora Health Care, I visualize my role as a critical part of the healthcare and sustainability mission. I’m eager to utilize my data entry skills to support your administrative teams, collaborate to streamline data-related operations, and contribute towards improving healthcare services. Thank you for your time, and I look forward to discussing further how my background could add value to your dynamic team.

Virtual Assistant Cover Letter Mistakes to Avoid

• You manage all kinds of little details and essential tasks each day, so make sure you don’t sabotage your chances by overlooking errors in your virtual assistant cover letter (especially if you’ve used ChatGPT )! A simple error like an incorrect date makes a huge difference on the job, so don’t lose the opportunity to demonstrate a sharp eye for key details throughout your virtual assistant cover letter! One great method here is to think of a time when you actually caught an error and prevented an inconvenient or costly mishap.
• As a virtual assistant, you’ll naturally want to highlight skills that demonstrate your desire to help people get things done. And don’t get us wrong—your ability to coordinate and communicate effectively with others is essential! But recruiters and potential employers want to know exactly which tools you use to accomplish each goal, too, especially since so much of your role is digital. Working specifics in is easier than it might sound: If you used MS Teams to help coordinate a virtual event, specify that, and if you worked hard to coordinate a group project, mention that you used Asana to achieve success.
• Numbers are important, and not just because they catch the reader’s eye on the page: Recruiters love to see measurable results that align with the organization’s needs. You’ll need metrics to quantify your accomplishments and show the impact you’ve made as a virtual assistant, and you can use some brief context to set off each paragraph of how your professional story has made you into the perfect candidate.
• Don’t make the recruiter wonder if your cover letter is a copy-paste! Read back over the job description as many times as it takes to find unique and frequently used keywords to work into your examples. Research the business and emphasize current, pressing issues you can help them solve.

Keep it short and sweet at one page! Your reader has little time, and you want to hook them quickly. If they see a two-page cover letter, it’s more likely to wind up in the discard pile instead of the “Awesome new virtual assistant” pile.

We know this part can sometimes be tricky, but you can make tons of progress by reviewing the job description details and any “About” or “Our Team” pages on the company site. If you’re still coming up empty-handed, try stuff like professional Facebook pages and LinkedIn accounts.

Some still do, but it’s become largely unnecessary. As you know from your virtual assistant experience, most information is exchanged digitally these days! Even if you’re going with snail mail, the usual address information on the envelope is enough and doesn’t need repeating on the cover letter.