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Writing Tips

How to Format Images in an Essay

5-minute read

27th April 2022

Writing an essay ? It may enhance your argument to include some images, as long as they’re directly relevant to the essay’s narrative. But how do you format images in an essay? Read on for tips on inserting and organizing images, creating captions, and referencing.

Inserting Images

To insert an image into the text using Microsoft Word:

● Place the cursor where you want to add a picture.

● Go to Insert > Pictures .

● Click on This Device to add pictures from your own computer or select Online Pictures to search for a picture from the internet.

● Select the image you wish to use and click Insert .

See our companion blog post for further detail on inserting images into documents using Word.

Organizing Images

There are two common methods of organizing images in your essay: you can either place them next to the paragraph where they are being discussed (in-text), or group them all together at the end of the essay (list of figures). It can be clearer to display images in-text, but remember to refer to your university style guide for its specifications on formatting images.

Whichever method you decide upon, always remember to refer directly to your images in the text of your essay. For example:

● An example of Cubism can be seen in Figure 1.

● Cubist paintings have been criticized for being overly abstract (see Figure 1).

● Many paintings of this style, including those by Picasso (Figure 1), are very abstract.

Every image that you include in your essay needs to have a caption. This is so that the reader can identify the image and where it came from. Each caption should include the following:

● A label (e.g., Figure 1 ).

● A description of the image, such as “Picasso’s Guernica ,” or “ Guernica : One of Picasso’s most famous works.”

● The source of the image. Even if you have created the image yourself, you should attribute it correctly (for example, “photo by author”).

Have a look at this example:

Figure 1: Picasso’s Guernica

Photo: Flickr

Here, the image is given both a label and a title, and its source is clearly identified.

Creating Captions Using Microsoft Word

If you are using Word, it’s very simple to add a caption to an image. Simply follow the steps below:

● Click on the image.

● Open the References toolbar and click Insert Caption .

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● Fill in or select the required details and click OK .

You can also add a caption manually.

Referencing Captions

At this point, you’ll need to refer to your style guide again to check which referencing system you’re using. As mentioned above, all sources should be clearly identified within the caption for the image. However, the format for captions will vary depending on your style guide. Here, we give two examples of common style guides:

APA 7th Edition

The format for a caption in APA style is as follows:

Note. By Creator’s Initials, Last Name (Year), format. Site Name (or Museum, Location). URL

The image format refers to whether it’s a photograph, painting, or map you are citing. If you have accessed the image online, then you should give the site name, whereas if you have viewed the image in person, you should state the name and location of the museum. The figure number and title should be above the image, as shown:

Figure 1

Note . By P. Picasso (1937), painting. Flickr. https://www.flickr.com/photos/huffstutterrobertl/5257246455

If you were to refer to the image in the text of your essay, simply state the creator’s last name and year in parentheses:

(Picasso, 1937).

Remember that you should also include the details of the image in your reference list .

MLA style dictates that an image caption should be centered, and each figure labeled as “Fig.” and numbered. You then have two options for completing the caption:

1. Follow the Works Cited format for citing an image, which is as follows:

Creator’s Last Name, First Name. “Image Title.” Website Name , Day Month Year, URL.

2. Provide key information about the source, such as the creator, title, and year.

In this case, we have followed option 1:

Fig. 1. Picasso, Pablo. “Guernica.” Flickr , 1937, https://www.flickr.com/photos/huffstutterrobertl/5257246455

When referring to the image in the text of the essay, you need only cite the creator’s last name in parentheses:

And, again, remember to include the image within the Works Cited list at the end of your essay.

Expert Proofreading and Formatting

We hope this guide has left you a little clearer on the details of formatting images in your essays . If you need any further help, try accessing our expert proofreading and formatting service . It’s available 24 hours a day!a

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Knowledge Base
How to structure an essay: Templates and tips

How to Structure an Essay | Tips & Templates

Published on September 18, 2020 by Jack Caulfield . Revised on July 23, 2023.

The basic structure of an essay always consists of an introduction , a body , and a conclusion . But for many students, the most difficult part of structuring an essay is deciding how to organize information within the body.

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The basics of essay structure, chronological structure, compare-and-contrast structure, problems-methods-solutions structure, signposting to clarify your structure, other interesting articles, frequently asked questions about essay structure.

There are two main things to keep in mind when working on your essay structure: making sure to include the right information in each part, and deciding how you’ll organize the information within the body.

Parts of an essay

The three parts that make up all essays are described in the table below.

Part	Content

Order of information

You’ll also have to consider how to present information within the body. There are a few general principles that can guide you here.

The first is that your argument should move from the simplest claim to the most complex . The body of a good argumentative essay often begins with simple and widely accepted claims, and then moves towards more complex and contentious ones.

For example, you might begin by describing a generally accepted philosophical concept, and then apply it to a new topic. The grounding in the general concept will allow the reader to understand your unique application of it.

The second principle is that background information should appear towards the beginning of your essay . General background is presented in the introduction. If you have additional background to present, this information will usually come at the start of the body.

The third principle is that everything in your essay should be relevant to the thesis . Ask yourself whether each piece of information advances your argument or provides necessary background. And make sure that the text clearly expresses each piece of information’s relevance.

The sections below present several organizational templates for essays: the chronological approach, the compare-and-contrast approach, and the problems-methods-solutions approach.

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The chronological approach (sometimes called the cause-and-effect approach) is probably the simplest way to structure an essay. It just means discussing events in the order in which they occurred, discussing how they are related (i.e. the cause and effect involved) as you go.

A chronological approach can be useful when your essay is about a series of events. Don’t rule out other approaches, though—even when the chronological approach is the obvious one, you might be able to bring out more with a different structure.

Explore the tabs below to see a general template and a specific example outline from an essay on the invention of the printing press.

Thesis statement
Discussion of event/period
Consequences
Importance of topic
Strong closing statement
Claim that the printing press marks the end of the Middle Ages
Background on the low levels of literacy before the printing press
Thesis statement: The invention of the printing press increased circulation of information in Europe, paving the way for the Reformation
High levels of illiteracy in medieval Europe
Literacy and thus knowledge and education were mainly the domain of religious and political elites
Consequence: this discouraged political and religious change
Invention of the printing press in 1440 by Johannes Gutenberg
Implications of the new technology for book production
Consequence: Rapid spread of the technology and the printing of the Gutenberg Bible
Trend for translating the Bible into vernacular languages during the years following the printing press’s invention
Luther’s own translation of the Bible during the Reformation
Consequence: The large-scale effects the Reformation would have on religion and politics
Summarize the history described
Stress the significance of the printing press to the events of this period

Essays with two or more main subjects are often structured around comparing and contrasting . For example, a literary analysis essay might compare two different texts, and an argumentative essay might compare the strengths of different arguments.

There are two main ways of structuring a compare-and-contrast essay: the alternating method, and the block method.

Alternating

In the alternating method, each paragraph compares your subjects in terms of a specific point of comparison. These points of comparison are therefore what defines each paragraph.

The tabs below show a general template for this structure, and a specific example for an essay comparing and contrasting distance learning with traditional classroom learning.

Synthesis of arguments
Topical relevance of distance learning in lockdown
Increasing prevalence of distance learning over the last decade
Thesis statement: While distance learning has certain advantages, it introduces multiple new accessibility issues that must be addressed for it to be as effective as classroom learning
Classroom learning: Ease of identifying difficulties and privately discussing them
Distance learning: Difficulty of noticing and unobtrusively helping
Classroom learning: Difficulties accessing the classroom (disability, distance travelled from home)
Distance learning: Difficulties with online work (lack of tech literacy, unreliable connection, distractions)
Classroom learning: Tends to encourage personal engagement among students and with teacher, more relaxed social environment
Distance learning: Greater ability to reach out to teacher privately
Sum up, emphasize that distance learning introduces more difficulties than it solves
Stress the importance of addressing issues with distance learning as it becomes increasingly common
Distance learning may prove to be the future, but it still has a long way to go

In the block method, each subject is covered all in one go, potentially across multiple paragraphs. For example, you might write two paragraphs about your first subject and then two about your second subject, making comparisons back to the first.

The tabs again show a general template, followed by another essay on distance learning, this time with the body structured in blocks.

Point 1 (compare)
Point 2 (compare)
Point 3 (compare)
Point 4 (compare)
Advantages: Flexibility, accessibility
Disadvantages: Discomfort, challenges for those with poor internet or tech literacy
Advantages: Potential for teacher to discuss issues with a student in a separate private call
Disadvantages: Difficulty of identifying struggling students and aiding them unobtrusively, lack of personal interaction among students
Advantages: More accessible to those with low tech literacy, equality of all sharing one learning environment
Disadvantages: Students must live close enough to attend, commutes may vary, classrooms not always accessible for disabled students
Advantages: Ease of picking up on signs a student is struggling, more personal interaction among students
Disadvantages: May be harder for students to approach teacher privately in person to raise issues

An essay that concerns a specific problem (practical or theoretical) may be structured according to the problems-methods-solutions approach.

This is just what it sounds like: You define the problem, characterize a method or theory that may solve it, and finally analyze the problem, using this method or theory to arrive at a solution. If the problem is theoretical, the solution might be the analysis you present in the essay itself; otherwise, you might just present a proposed solution.

The tabs below show a template for this structure and an example outline for an essay about the problem of fake news.

Introduce the problem
Provide background
Describe your approach to solving it
Define the problem precisely
Describe why it’s important
Indicate previous approaches to the problem
Present your new approach, and why it’s better
Apply the new method or theory to the problem
Indicate the solution you arrive at by doing so
Assess (potential or actual) effectiveness of solution
Describe the implications
Problem: The growth of “fake news” online
Prevalence of polarized/conspiracy-focused news sources online
Thesis statement: Rather than attempting to stamp out online fake news through social media moderation, an effective approach to combating it must work with educational institutions to improve media literacy
Definition: Deliberate disinformation designed to spread virally online
Popularization of the term, growth of the phenomenon
Previous approaches: Labeling and moderation on social media platforms
Critique: This approach feeds conspiracies; the real solution is to improve media literacy so users can better identify fake news
Greater emphasis should be placed on media literacy education in schools
This allows people to assess news sources independently, rather than just being told which ones to trust
This is a long-term solution but could be highly effective
It would require significant organization and investment, but would equip people to judge news sources more effectively
Rather than trying to contain the spread of fake news, we must teach the next generation not to fall for it

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Signposting means guiding the reader through your essay with language that describes or hints at the structure of what follows. It can help you clarify your structure for yourself as well as helping your reader follow your ideas.

The essay overview

In longer essays whose body is split into multiple named sections, the introduction often ends with an overview of the rest of the essay. This gives a brief description of the main idea or argument of each section.

The overview allows the reader to immediately understand what will be covered in the essay and in what order. Though it describes what comes later in the text, it is generally written in the present tense . The following example is from a literary analysis essay on Mary Shelley’s Frankenstein .

Transitions

Transition words and phrases are used throughout all good essays to link together different ideas. They help guide the reader through your text, and an essay that uses them effectively will be much easier to follow.

Various different relationships can be expressed by transition words, as shown in this example.

Because Hitler failed to respond to the British ultimatum, France and the UK declared war on Germany. Although it was an outcome the Allies had hoped to avoid, they were prepared to back up their ultimatum in order to combat the existential threat posed by the Third Reich.

Transition sentences may be included to transition between different paragraphs or sections of an essay. A good transition sentence moves the reader on to the next topic while indicating how it relates to the previous one.

… Distance learning, then, seems to improve accessibility in some ways while representing a step backwards in others.

However , considering the issue of personal interaction among students presents a different picture.

If you want to know more about AI tools , college essays , or fallacies make sure to check out some of our other articles with explanations and examples or go directly to our tools!

Ad hominem fallacy
Post hoc fallacy
Appeal to authority fallacy
False cause fallacy
Sunk cost fallacy

College essays

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College Essay Format & Structure
Comparing and Contrasting in an Essay

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The structure of an essay is divided into an introduction that presents your topic and thesis statement , a body containing your in-depth analysis and arguments, and a conclusion wrapping up your ideas.

The structure of the body is flexible, but you should always spend some time thinking about how you can organize your essay to best serve your ideas.

An essay isn’t just a loose collection of facts and ideas. Instead, it should be centered on an overarching argument (summarized in your thesis statement ) that every part of the essay relates to.

The way you structure your essay is crucial to presenting your argument coherently. A well-structured essay helps your reader follow the logic of your ideas and understand your overall point.

Comparisons in essays are generally structured in one of two ways:

The alternating method, where you compare your subjects side by side according to one specific aspect at a time.
The block method, where you cover each subject separately in its entirety.

It’s also possible to combine both methods, for example by writing a full paragraph on each of your topics and then a final paragraph contrasting the two according to a specific metric.

You should try to follow your outline as you write your essay . However, if your ideas change or it becomes clear that your structure could be better, it’s okay to depart from your essay outline . Just make sure you know why you’re doing so.

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Caulfield, J. (2023, July 23). How to Structure an Essay | Tips & Templates. Scribbr. Retrieved October 15, 2024, from https://www.scribbr.com/academic-essay/essay-structure/

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When to Use an Image in an Essay: What You Need to Know

by Antony W

September 13, 2022

There’s a 98% chance that the essays you’ve written so far are pages of text alone. While plain text can make the work look dull, academic writing hardly ever requires you to use images, charts, and graphs in the essay.

While that doesn’t mean you can’t include visuals in your assignment, it’s important to learn when to use an image in an essay.

You can add an image in your essay only if it serves a specific purpose such as illustrating an argument for more clarity. If you’re going to include an image in your essay, make sure you present it correctly and at the same time follow the standard citation rules.

In this guide, we’ll talk more about images in an essay, including why they’re important, when exactly to add one in your work, and the right way cite them.

In the end, you should be able to make a solid judgment as far as the inclusion of images in your work is concerned.

Key Takeaways

The types of images you can use in an essay are pictures, graphs, and charts.
It’s acceptable to add an image in an essay to illustrate an argument for more clarity.
Images can be useful when explaining a process, showing an example, or in the instance when you want to grab your reader’s attention.
Be advised that you must follow the accepted citation rules when including an image in the essay.

What Type of Images Can You Include in An Essay?

Just because you can include an image in an essay doesn’t mean any image you include in the assignment will be a good fit.

Remember, the role of an image is to give your essay a better structure and make your writing readable and easy to understand.

Instructors don’t impose limits on the types of images a student can include in an essay.

For example, a student working on an IB Physics Internal Assessment can use charts, drawings, photos, and infographic to explain concepts that would be otherwise difficult to explain in words.

However, there are rule you must observe.

1. Pictures

Pictures introduce breaks between blocks of words in an essay while adding meaning to the overall context of the assignment.

By themselves, pictures are worth a thousand words, which is another way to state that they’re descriptive enough to communicate a solid message.

While you can use any picture in your essay, provided it’s relevant for your topic, the image you choose to include must have meet the following requirements:

The image should be clear when viewed in web document and in print
You must have the legal right to use the image in your essay – otherwise you’d have to create your own
The image you choose should be relevant to the topic of your essay

The next thing you need to understand before including an image in an essay is placement .

In other words, where should you insert the picture?

End of the essay: Include the image in the reference section of your essay and then include a reference to the image in the body text of your essay.
In the body of the essay: Have the image inserted on a separate page within the body section of your essay. Don’t forget to mention the picture in the text so that your readers are aware that you’ve intentionally included it in your work.
Within body text: You can use in-text citations to include an image in your essay, but it’s best to avoid this option because it tends to alter the formatting of the paper.

The picture you include in your essay must have a source name, unique description, and a number to make it easy for your reader to find and reference the image if they want to.

Also, you should attribute the photo if you don’t own it so that you don’t violate the copyright ownership of the material.

2. Graphs and Charts

Graphs and charts are the best type of media to include in an essay.

Unlike standard pictures, graphs and charts can easily explain complex concepts in visuals than lengthy words would do. These types of images are useful because they can help you to:

Illustrate size, meaning, or a degree of influence
Compare two or more objects
Provide an illustration of some statistics that are relevant to your study

The best thing about using graphs and charts in an essay is that you can explain complex concepts and make them easily understood.

So whether you want to show a comparison or believe that graphs and charts can communicate ideas better than words, you can add some visualization to your work to make your essay appear more appealing and easier to read.

You can use ready-made graphs and charts in your work provided you cite them properly.

Or you can use a software solution such as Microsoft PowerPoint to create your own.

Whether you download your media from the web or create them on your own, it’s important that you add appropriate naming and comments to enhance information clarity.

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When to Use an Image in an Essay

The following are instance of when it would make sense to use an image in an essay:

1. When Explaining a Process

Some processes are difficult to explain because they are complex.

If you don't think words can adequately convey meaning or the message you wish to communicate, it would be best to use an image to simplify your explanations and bring out meaning.

2. If You Want to Show an Example

Any claim you make in your article or research paper must include proofs and specific examples.

To reinforce your argument, you might provide a graphic or chart as an easy-to-understand illustration.

Let’s say you want to talk about the effects of various medications on bacteria.

In such a case, it would make more sense to use a before-and-after photographs or graphs to illustrate your point.

3. Images Are Useful for Grabbing Reader’s Attention

You can use graphic pictures to draw the attention of your readers. When writing on works of art and cultures, it would make a lot of sense to include images in your piece of writing.

Final Thoughts

To be abundantly clear, images aren’t a requirement in essay writing.

So you should only include them if they serve unique and academically acceptable purpose.

You don’t want to add an aesthetic appeal to your essay when really there’s no need for you to do so in the first place.

About the author

Antony W is a professional writer and coach at Help for Assessment. He spends countless hours every day researching and writing great content filled with expert advice on how to write engaging essays, research papers, and assignments.