sample letter of support for a research project

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How to Write an Effective Letter of Support

Letters of support from collaborators and consultants.

The following suggestions are for grant proposal letters of support from consultants and collaborators. Funding agency guidelines (e.g. NIH , NSF , other) and funding opportunity requirements take precedence over these suggestions.

If you need a letter of support, we recommend that you offer to draft the letter for your collaborator(s)/consultant(s). Providing a draft will help achieve two important outcomes:

• That the letter of support will contain all of the information you need, and
• That you will get the letter back from your collaborator(s)/consultant(s) in a timely fashion, assuming you give them enough lead time. We suggest 2-3 weeks.

Drafting your own letters of support also serves another important purpose. It can give both parties an early warning of unrealistic expectations. It is a vehicle for negotiating exactly what services, reagents, or expertise will be provided to support your work. Note that drafts of Letters of Support may need to be reviewed for compliance by the appropriate Tufts office before sending to your collaborator(s)/consultant(s).

The goals of a letter of support are to:

• Specify what the collaborator(s)/consultant(s) will contribute to the research
• Convince the reviewer that the collaborator(s)/consultant(s) will fulfill the request
• Convey enthusiasm for the work
• Lend credibility to your proposal

Letters of support should:

• Be unique and written from the point of view of your collaborator(s)/consultant(s)
• Be on institutional letterhead and signed by the appropriate party (someone authorized to make the commitment of support)
• Be addressed either to the PI of the proposal or to the granting agency – check the guidelines of the specific grant and/or agency
• Be focused on requested topics and not contain details that are expected to be in the research description section (this is required by NIH and a good idea for most agencies)
• Address any specific guidelines (e.g., particular assurances) required by the funding agency or the university, as outlined in the Funding Opportunity Announcement (FOA) or as requested by your Research Administrator.
• 2020 NIH Research Forms F indicate that letters of support from consultants should include rate/charge for consulting services, level of effort, and if access to core facilities will be provided as a fee-for-service.
• Most NSF letters of collaboration have a specific, one-sentence, template that should be used unless the solicitation states otherwise; see the 2020 NSF PAPPG .

Be sure to follow all FOA, funding agency, and Tufts University guidelines. Beyond that, as long as your letter demonstrates specifically what your collaborator(s)/consultant(s) will be contributing to the project, there is no one way to draft a strong letter of support. One format that you might consider in the absence of specific agency guidelines follows.

Example Letter of Support Format

First Paragraph  (1-3 sentences)

• Statement of support for the project/research – use words that convey enthusiasm
• Identify the research project by name/title

Examples: “I am pleased to support your research proposal titled xxxx.” “Your proposal to do xxxx has my enthusiastic support.”

Body Paragraphs  (1-3 paragraphs, or more as necessary)

• If applicable, state how the goals/research of the collaborator(s)/consultant(s) are well-aligned with the goals of the proposed research. What is the collaborator’s motivation to work with you?
• State as specifically as possible the role of the collaborator(s)/consultant(s) in the project.
• What is their relevant experience/expertise? Have they previously worked on a similar project? Do they have a successful track record?
• Do they have specialized equipment or reagents? Other resources?
• If you have worked with this collaborator before, be sure to say so! It demonstrates that a productive relationship has already been established.
• Be sure to include all information required by the funding agency; for example, for NIH, the rate or charge and level of effort for consultant services.

Last Paragraph  (1-3 sentences)

• Include a cordial closing. The level of formality should be determined by the level of personal relationship between the PI and the collaborator(s)/consultant(s). If you know each other very well, it can be less formal.

Examples: “I look forward to collaborating with you on this work.” “Best of luck with your grant application.”

Last updated: May 2020                                                     

Source: OVPR Research Development , Tufts University

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Letter of Support (Template and Examples)

Letters of support can improve the chances of an agency, government, or business receiving a grant for which they have applied. It can also help a student acquire the necessary funding for their education. In this article, we help you understand what a letter of support is, how it works, and how you can get one.

Letter of Support Examples and Templates

These Letter of Support examples are your cheat sheets to writing a powerful and effective letter. Whether you’re an individual, a business, or part of an organization, these templates will guide you in advocating for various projects – be it a grant application, a business proposal, or a student’s academic pursuit. Written in clear, easy-to-understand language, these examples aim to show you the perfect way to highlight the value and potential of the project you’re supporting, increasing its chances of success.

Immigration Letter of Support

An Immigration Letter of Support is a document provided by an individual or entity to vouch for the character and credentials of an immigrant seeking residency, citizenship, or another type of visa in a foreign country. It typically details the relationship between the writer and the immigrant, offers evidence of the immigrant's good character, and may provide information on financial or accommodation support. Such letters can play a pivotal role in immigration processes, reinforcing the credibility and intentions of the applicant.

Letter of Support Example

A Letter of Support serves as a formal document that vouches for an individual, project, or organization, highlighting their achievements, capabilities, and relevance to a specific purpose or cause. Often used in grant applications, academic or research endeavors, or various endorsement contexts, such letters can boost the credibility and appeal of the endorsed party to decision-makers or stakeholders.

What Is a Letter of Support?

A letter of support is a document prepared by a third party as a testimonial that a grant applicant can deliver on their promises. It often accompanies a grant fund application and demonstrates that the writer is confident that the applicant, usually a business, government, or student, will perform as promised if provided with funding.

Letters of support are typically written by people with an established relationship with the grant applicant, either through past collaborations or donations. This could include the following:

• Major donors
• Partner organizations
• Outside businesses
• Community leaders
• Key stakeholders
• Other foundations

Besides confirming support for the grant applicant, a letter of support may also indicate the writer’s commitment to supporting the project financially by providing a gift-in-kind.

How Does a Letter of Support Work?

A letter of support is evidence that other people support your work and think your proposal has merit. While it won’t guarantee a grant award, it could make your proposal more appealing to the reviewing committee. This is especially true when the writer is a highly respected member of the community or an accomplished professional.

Important: A letter of support demonstrates that other people in your community or who have worked with you before believe in your work. Such displays of confidence will help convince the grantor to support you, too, so get as many as you can.

How to Write a Letter of Support

The following step by step guide will help you draft an effective letter of support:

Step 1: Understand the Purpose

Before you begin writing a letter of support, it’s important to understand why it’s being written. It could be for a grant application, a visa application, a job recommendation, or any other situation where an individual, organization, or project requires validation or endorsement. Understanding the purpose will help you focus your letter on the key points that need to be addressed.

Step 2: Gather Information

Gather all the necessary information about the individual, project, or organization that you’re supporting. This could include their background, achievements, goals, or any challenges they’ve overcome. This is important to create a convincing argument in their favor. For projects or grant applications, understand the scope, potential impact, and why this specific support is required.

Step 3: Establish Your Relationship

Clearly state who you are, your credentials if relevant, and how you are related to the person or entity you’re supporting. This not only verifies your identity but also gives your letter more weight, especially if you’re closely involved or hold a reputable position.

Step 4: Begin the Letter

Start your letter by addressing the recipient formally. If you know the recipient’s name, use it. If not, a simple “Dear Sir/Madam” or “To whom it may concern” will suffice.

Step 5: Introduction

Introduce yourself, stating your relationship with the person or organization you are writing about. Briefly describe why you are writing the letter. Your introduction should engage the reader and make them interested in reading further.

Step 6: Body of the Letter

In the main body, start by expressing your full support for the person or cause. Be specific about what you’re supporting and why.

Describe the qualifications, achievements, or attributes that make them worthy of support. Use concrete examples or anecdotes to illustrate these points. The more details you can provide, the stronger your letter will be.

If it’s for a project or grant, highlight the potential impact, the preparedness and ability to execute, and why you believe they are the most suitable for it.

Step 7: Conclusion

In the concluding paragraph, reiterate your support and express hope for positive consideration of the application. Offer to provide further information or engage in a follow-up conversation if needed. This shows your commitment to the cause.

Step 8: Sign Off

Finish the letter with a formal closing such as “Sincerely” or “Best Regards,” followed by your full name, title, and contact information.

Step 9: Proofread and Edit

Before sending off your letter, read it thoroughly to ensure it communicates your message effectively and professionally. Check for spelling, punctuation, and grammatical errors. Make sure the letter flows well and doesn’t contain any unnecessary information.

Step 10: Send the Letter

Finally, send the letter in the format requested by the recipient. This could be via email, post, or hand-delivered, depending on the circumstances.

Accompanying Your Grant Proposal with a Letter of Support

When working on your grant proposal, consider propositioning previous partners and donors to write you a letter of support to support your application. Arrange several meetings to help them understand how your project will be beneficial to them, or instead, send them a summary of the following details:

• The nature and objectives of the project
• How the project aligns with their beliefs
• Ways in which the grant will help you achieve your objectives

Tip: Vague salutations like ‘dear sir or madam’ or ‘to whom it may concern’ may come off as too generic. Find out the grantor’s name and title and send it to the person writing your letter of support.

If you have a letter of support draft from previous grant applications that have proven effective, send it to the potential supporter. Alternatively, send them a bullet list of what they should talk about and the address and name of the letter recipient.

Letter of Support Template

[Grantor’s Name]

[Grantor’s Position (if known)]

[Grantor’s Company Name]

[Company Address]

[City, State, Zip Code]

Subject: Endorsement of [Applicant’s Name] for [Name of the Grant Program]

Dear [Mr./Mrs./Ms. Last Name] ,

I am writing this letter to wholeheartedly support the grant application submitted by [Applicant’s Name] for the [Project Name] , an initiative with the noble objective of [briefly explain the goal of the project] .

As [your title and affiliation] , I have closely observed [Applicant’s Name] ‘s dedication and commitment towards their work. I firmly believe in the potential of their proposed project and am personally invested due to [explain your interest in detail, make it more personal if possible] .

I am excited to contribute to this venture by [explain your role, be detailed about how you will contribute or what impact you will bring] . I am confident that the support from your esteemed organization would significantly enable us to [detail the positive impacts or changes the grant will facilitate, be specific and use strong, convincing language] .

In my previous collaborations with [Applicant’s Name] on [specific instances/projects] , I have witnessed their exceptional abilities and relentless drive to deliver as promised. Therefore, I have full confidence that the proposed project will not only meet but exceed the set expectations.

Please feel free to contact me at [contact information] should you require additional information or wish to discuss the applicant’s qualifications and our project further. I look forward to the possibility of our collaboration that will surely bring about a positive change.

Thank you for considering this application.

Yours sincerely,

[Sender’s Name] [Sender’s Title] [Sender’s Contact Information] [Sender’s Signature] (if it’s a printed letter)

Subject: Letter of Support for [Recipient’s Full Name]

Dear [Recipient’s Name] ,

I am writing this letter to express my unequivocal support for [Recipient’s Full Name] with respect to [Describe the particular situation or context for which you are writing this letter of support] .

My name is [Your Full Name] , and I have known [Recipient’s Full Name] for [Length of Time] in my capacity as [Your Role or Relationship to the Recipient] . Given my relationship and familiarity with [Recipient’s Full Name] , I feel strongly that I am in a unique position to speak to [His/Her/Their] qualifications, character, and potential.

In the [Length of Time] that I have known [Recipient’s Full Name] , [He/She/They] have consistently demonstrated [mention at least two key qualities, traits, or skills relevant to the context, such as strong work ethic, leadership abilities, perseverance, commitment, and so on] . I have witnessed first-hand how these attributes have positively influenced [Recipient’s Full Name]’s [personal life/work/studies, etc.] and [how this has affected those around them or resulted in a significant achievement or milestone] .

For instance, I vividly recall a situation when [Provide a specific anecdote or story that demonstrates the recipient’s qualities, skills, or achievements. Be as detailed and specific as possible to add credibility and depth to your letter] .

Based on my observations and interactions with [Recipient’s Full Name] , I am confident that [He/She/They] will be [Describe what you foresee for the recipient’s future or what they will be able to achieve with respect to the context for which you are writing this letter of support] .

I wholeheartedly believe in [Recipient’s Full Name]’s abilities and potential, and I can assure you that [He/She/They] is extremely deserving of your [support/consideration/endorsement] . Please feel free to contact me at [Your Contact Information] if you need any further information or clarification about [Recipient’s Full Name] and [His/Her/Their] qualifications.

Thank you for considering my letter of support for [Recipient’s Full Name] .

Yours sincerely, [Your Full Name] [Your Position/Title] [Your Contact Information]

Letter of Support for Grant

Subject: Letter of Support for [Applicant’s Name/Project Name]’s Grant Application

[Your Name]

[Your Title]

[Your Organization]

[Your Email]

[Your Phone Number]

Dear [Grant Committee Name or Funding Agency’s Name],

I am writing this letter on behalf of [Your Organization’s Name], in strong support of [Applicant’s Name or Project Name]’s application for the [Specific Grant Title or Funding Program] to fund their innovative project, [Project Name]. Our organization understands the significance of this project in addressing [Provide a broad problem statement or area of focus] and we firmly believe in its potential for creating meaningful change in [specific context or area].

I have had the opportunity to closely observe the work of [Applicant’s Name] for [Length of Time in Years/Months], during which their exceptional dedication and talent for [Specific Field/Topic] have left a remarkable impression. They have consistently demonstrated an ability to perform under pressure and deliver high-quality results. Their proposed project, [Project Name], promises to not only advance knowledge in the [Specific Field/Topic], but also pave the way for practical applications in [Specify applications].

The scope of the project is well-aligned with the mission of [Your Organization’s Name]. In particular, it seeks to [Describe the project’s goals]. It will engage with [describe the targeted population or demographic], providing them with [Describe the intended services or benefits].

The key performance indicators that have been defined for this project include [List Key Performance Indicators (KPIs)]. These metrics will be instrumental in tracking the progress and impact of the project, ensuring that the outcomes align with the intended goals.

We firmly believe that with the requested funding of [Grant Amount], [Applicant’s Name] will be able to achieve the project’s objectives and contribute significantly to [Describe the broader impact, e.g. the field of research, the local community, etc.]. [Your Organization’s Name] is fully committed to providing any necessary assistance, including [Specific Types of Support, e.g. technical assistance, resources, logistical support, etc.].

In conclusion, we are excited about the potential of [Project Name] and believe it is highly deserving of your support. By approving [Applicant’s Name]’s application for the [Specific Grant Title or Funding Program], you would be making a strategic investment in [describe the broader benefit].

Thank you for considering our letter of support. We are looking forward to a favorable decision on [Applicant’s Name]’s grant proposal.

[Your Name] [Your Title] [Your Organization]

Letter of Financial Support

Subject: Letter of Financial Support

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

To Whom It May Concern,

I, [Your Name], currently residing at [Your Address], am writing this letter to declare my financial support to [Recipient’s Name], my [Relationship to the Recipient], who currently resides at [Recipient’s Address].

I confirm that I am capable and ready to provide financial support to [Recipient’s Name] for [Specify the nature of the financial support – e.g., tuition, living expenses, medical expenses, etc.] until [Indicate the duration of support – e.g., completion of their studies, a specific date, etc.].

My annual income is approximately [Your annual income in USD] and is derived from [State the sources of your income – e.g., employment, business, investments, etc.]. Attached to this letter, you will find my [List financial documents you are providing as proof, such as bank statements, tax returns, pay stubs, etc.] to verify the financial support I am declaring.

Moreover, I am financially stable and capable of handling the responsibilities associated with providing this support without causing any hardship to myself or my family. I have also attached my [Attach any other proof of your financial stability, such as savings account statements, property ownership documents, etc.] to substantiate my claim.

I am fully aware of the responsibilities that I will have to assume as a financial sponsor. If there are any changes in my financial situation or if I am unable to continue the financial support, I will notify the relevant parties immediately.

In the case of any additional information or further verification, please feel free to contact me at [Your Email] or [Your Phone Number].

Thank you for your understanding and consideration. I trust that this letter will serve as sufficient proof of my intention and capability to financially support [Recipient’s Name] for the duration and purpose mentioned above.

[Your Signature] [Your Printed Full Name]

Attachments:

• [List of all the attached supporting documents]

Sample Letter of Support for Business

24 April 2031

Re: Endorsement for Green Energy Solutions Ltd.’s Grant Application

Dear Mrs. Danbury,

I hope this letter finds you well. I am Dr. Paula Sanders, currently serving as a Professor at the Massachusetts Institute of Technology (MIT). I am penning this letter to enthusiastically endorse the grant application of Green Energy Solutions Ltd., a company I have had the privilege of supporting as a donor in the past.

Green Energy Solutions Ltd. has shown remarkable dedication and ingenuity in the development and implementation of eco-friendly energy solutions. Their pioneering approach has the potential to bring significant transformations in our current energy scenario. The intended use of your prestigious grant will help the company broaden their horizon and make inroads into the public sector, thus enabling a larger population to access their innovative solutions.

I have had the opportunity to be actively involved in the early development stages of some of their projects. My firsthand experiences and observations have reinforced my confidence in their capabilities. I firmly believe that their progressive methods, coupled with a strategic expansion into the public sector, can bring a revolutionary change in how we perceive and utilize energy resources.

Should you require further information or wish to discuss their proposal in more detail, please feel free to reach out to me at [email protected] . I would be more than happy to provide additional insights based on my past collaboration with Green Energy Solutions Ltd.

Thank you very much for your time and for considering this application. I sincerely hope that you will extend your support to Green Energy Solutions Ltd. and join us in paving the way towards a more sustainable future.

Dr. Paula Sanders Professor, Massachusetts Institute of Technology

Sample Letter of Support for Research Project

Re: Endorsement for the Malaria Vaccine Research Project

Dear Mr. Alistair,

I hope this letter finds you in good health. I am Dr. Beverly David, a seasoned pediatrician with over three decades of experience in the field. I am reaching out to wholeheartedly endorse the grant application submitted by the research team at Lakefield University for the ground-breaking Malaria Vaccine Research Project.

The objective of this project, which is to develop a Malaria vaccine with a minimum efficacy rate of 75 percent, resonates deeply with me. In my long-standing profession as a pediatrician, I have witnessed the dire impacts of Malaria on children and families. This compelling research initiative has the potential to change countless lives and alleviate the global burden of this disease.

As the official consultant for this project, I will be providing critical insights on various disease strains and vaccines. This role leverages my extensive knowledge and experience in the field, and I am thrilled to contribute to such a noble cause. The funding from your esteemed organization would significantly help us acquire the necessary equipment to synthesize our vaccine prototypes, thus propelling us a significant step closer to our goal.

Having collaborated with the Lakefield University team on three previous occasions, I can attest to their commitment, expertise, and capacity to deliver successful outcomes. I am fully confident that they will make significant strides towards achieving the ambitious goals set for this project.

For any further information or queries you may have, please feel free to reach me at [email protected] . I would be more than happy to provide additional insights based on my vast experience and understanding.

Thank you very much for considering this application and for your ongoing commitment to facilitating crucial scientific research. I earnestly look forward to the possibility of your support in this mission to combat Malaria.

Dr. Beverly David, MD, PhD Pediatrician

Sample Letter of Support for Student

Re: Financial Support for Ms. Grace Kim

Dear Mr. Blake,

I hope this letter finds you well. I am writing to express my intention to financially support Ms. Grace Kim, a dedicated second-year Marine Biology student at your esteemed institution, the University of Alaska.

Ms. Kim unfortunately lost both of her parents in a tragic accident earlier this year, leaving her unable to afford the cost of her ongoing education. Recognizing her exceptional potential and determination, I am committed to ensuring that she can continue her studies without the stress of financial constraints.

I am therefore prepared to cover all of Ms. Kim’s educational expenses, including tuition fees, accommodation costs, and other associated charges. To substantiate my financial capability to support Ms. Kim, I have attached copies of my bank statements for the past year and a proof of income affidavit from my employer.

I kindly request your acknowledgment of my intention to financially support Ms. Kim and guide me on any further steps I need to take to formalize this arrangement.

Thank you for your time and consideration, and I look forward to your response.

Faith Michaels

A letter of financial support is a crucial document that validates an individual’s financial capability to support someone else. While it’s often required for specific circumstances such as visa applications or student financial aid processes, it can also be beneficial in any situation where a clear demonstration of financial capacity is necessary. By carefully drafting this letter and providing all necessary supporting documents, you can strengthen the case for the person or purpose you are financially backing.

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• Sample Research

FREE 10+ Research Letter of Support Samples in PDF | MS Word

Research work consists of more than sets of tasks or a clear formulation of the goals of those tasks. This kind of work involves the organization of work  and the articulation of tasks such as the management of physical, social, and personal resources that are needed for accomplishing the research work fully well. But you also need to write a research letter of support . In this article, we will provide some beneficial tips that you should learn and apply while writing your letter of support.  Plus, we include letter samples that you can use. Please continue reading!

Research Letter Of Support

Free 10+ research letter of support samples, 1. research letter of support template, 2. research applicant letter of support, 3. sample research letter of support, 4. research letter of coordination support, 5. research mentor letter of support, 6. letter of support from student, 7. formal research letter of support, 8. letter of support request form template, 9. standard research letter of support, 10. letter of support template, 11. letter of support for research, what is a research letter of support, how to write a research letter of support , 1. type your heading and opening statement, 2. write essential points and support goals in the content , 3. be polite and humble , 4. show your gratitude , how do i write a letter of support for a research grant, what should a letter of support contain, is a letter of support legally binding, how much should i ask for in a grant.

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A research letter of support is a written document of request by a researcher or a team of researchers who need financial assistance and support on their particular work or project. Letters of support typically accompany a proposal or application for grant funds. These legal documents are sent to certain people, businesses, or organizations the researcher or team are addressing to.

What are the primary support goals that you need to include in your letter of support ? What specific challenges do you encounter while working on your research ? These are the common questions that you need to consider while writing a research letter of support. Below are important ways you can do while preparing this document:

At the left side of your page, include the name of the institution or organization, the person you are addressing as well as the address of the person or the organization. Then, type the formal opening statement by addressing the person you are writing the letter to or simply write “To Whom It May Concern” if you don’t know the exact name of the specific person in the organization. 

Keep a formal and respectful tone while writing the essential points such as names of people or organizations, dates and specific financial amounts for the content of your letter. Aside from this, the University of North Carolina Wilmington recommends that you should include the support goals inside your letter such as defining what the collaborator will contribute to the research, convincing the reviewer that the collaborator will fulfill the request, and expressing enthusiasm for the work, and adding credibility to your proposal .

Apart from being formal, you should be polite and humble when writing your letter. This is very ideal when you’re trying to ask for financial aid from several individuals or organizations. So, use simple, clear, and direct words. Avoid inserting complex terms and sentences.

For the last paragraph of your letter, show your deep gratitude by expressing your heartfelt thanks and appreciation to a specific organization who will provide financial assistance or support for your research project. In this way, you will give a positive impression to your overall letter.

Write comprehensive details of the agreement or relationship as it clearly refers to the grant application. Specify the representative’s signature and organization letterhead. Include testimonies that prove the grant applicant’s appropriateness for the particular project or relationship. Mention specific achievements, valuable metrics, current objectives, and future goals.

Start by writing a short introduction as well as all the important points concerning your proposal or your project.  Provide details and explanations about your proposal, your project or the reason for your cause.  Also, add all other information such as dates, amounts and all other relevant details that you think are significant. 

No. An article explained that letters of support are typically used where the parent entity is unable or unwilling to provide a legal guarantee but wants to give some comfort in respect of the subsidiary’s ability to fulfill its obligations. The High Court ruling demonstrates that a letter of support will usually not be legally binding.

Be sensible about the grant amount you’re requesting. You can usually look for how much to apply for in a grant application by reading a funder’s guidelines. 

Performing various research work involves routine operations and there are times that it can be boring yet it can be fun, exciting, and challenging at the same time. Several researchers experience research projects that are intensely disturbing and painful as they also find deep and satisfying meaning in their work. Being a researcher, you can be emotional, intellectual, and constantly will be certainly influenced by experiences from the research process. To help you in writing your letter , you can click and download our templates here! 

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• How it works

Writing a Letter of Support for Grants: Examples and Frameworks | Grantboost

Written by {frontmatter.author}

Asking for a grant can be a daunting process. You know that the competition is fierce, and the Grantor’s organization is looking for the best and brightest. You need a team behind you that is as dedicated and committed to your cause as you are. That’s where letters of support come in.

What Is A Letter of Support?

Who normally writes a letter of support, how long should a letter of support be.

• Letter of Support Frameworks

Problem, Solution, and Impact Framework

Personal connection framework.

• Evidence Based Framwork
• Letter of Support for Grants Templates

Examples of Letters of Supports for Grants

• Writing Letters of Support for Grants w/ AI

A letter of support (not to be confused with a Letter of Inquiry ) is a document that advocates for a project, program, or organization and is typically written by an individual or organization outside of the project or organization itself. It is used to supplement a grant proposal and provides additional evidence to support the proposal’s objectives, methods, and potential impact. The letter of support should emphasize the writer’s personal connection to the project and highlight the project’s importance and potential benefits. The letter should be persuasive, clearly written, and provide examples of how the project can make a difference in people’s lives.

Letters of support are a powerful tool in your grant application arsenal. They provide evidence that your project has the backing of respected professionals, organizations, and individuals. They demonstrate that your proposal is not just your own opinion, but that it is supported by the wider community. Most importantly, they show that you have a plan that others are bought into as well.

A letter of support is usually written by an individual or organization outside of the project or organization seeking funding. This can include community leaders, elected officials, experts in the field, or organizations with a similar mission or interest. The writer of the letter should have a personal connection to the project and be able to speak to its importance and potential impact.

It is important to choose a writer who is well-respected and influential in the community, as their support can add credibility to the project and increase the chances of funding. Additionally, the writer should have a clear understanding of the project’s goals, methods, and expected outcomes, as they might be asked to provide specific examples of how the project has made a difference in the community.

In some cases, the grant organization may provide guidelines for who can write a letter of support and what should be included. It is important to carefully review these guidelines and ensure that the writer is able to meet the requirements outlined by the grant organization.

When it comes to the length of a letter of support, there isn’t a strict rule. As a general guideline, it should be no longer than one page, two at the absolute max. The most important thing is to make sure that your letter is concise and to the point. A letter that is too long may be overwhelming and lose the attention of the reader. On the other hand, a letter that is too short may not provide enough detail to convince the grant organization of the merits of your project. This should give you enough space to provide all the necessary details while keeping the letter short and sweet.

Frameworks You Can Use When Writing a Letter of Support

Advocates can follow different frameworks when writing a letter of support. One popular framework is the “Problem, Solution, and Impact” model. In this framework, the letter first introduces the problem that the project is addressing, then outlines the solution proposed by the project, and finally discusses the expected impact of the project. This framework is useful because it presents a clear narrative that connects the problem with the solution and the expected outcome.

Another framework is the “Personal Connection” model, which emphasizes the personal connection between the writer of the letter and the project or organization. This framework can be particularly effective when the writer has a personal relationship with the project or organization, as it can add a sense of authenticity and credibility to the letter.

A third framework is the “Evidence-Based” model, which focuses on providing evidence to support the project’s goals and expected outcomes. This framework typically includes data and statistics that demonstrate the need for the project and the expected impact it will have.

Regardless of the framework chosen, it’s important to keep the focus on the project and its goals. The letter should be written in a clear and concise manner, with a persuasive tone that highlights the project’s importance and potential impact.

The problem, solution, and impact model is a framework that can be used when writing a letter of support for a grant opportunity. This model is particularly effective in highlighting the need for the proposed project, the unique solution being offered, and the potential impact of the project on the community or field.

The components that make up this framwork are:

Problem: The first component of the framework is to clearly identify the problem or need that the project is addressing. This can include data and statistics to support the argument that the problem is significant and widespread. The writer should also explain why the problem is important and how it affects the community or field.

Solution: The second component of the framework is to explain the unique solution that the project is offering. This can include a description of the methods, techniques, or strategies that will be used to address the problem. The writer should also explain why this solution is effective and how it differs from other approaches that have been tried in the past.

Impact: The third and final component of the framework is to discuss the potential impact of the project on the community or field. This can include both short-term and long-term impacts, as well as any specific outcomes or goals that the project aims to achieve. The writer should also explain why the proposed project is likely to be successful and how it will make a difference in people’s lives.

By using the problem, solution, and impact model, the writer can provide a clear and compelling case for why the project is needed, how it will work, and what the potential benefits will be.

Ready to try the Problem, Solution and Impact Model for your letter of support? Check out our template and start crafting your compelling letter today.

The personal connection model is a framework for writing a letter of support that emphasizes the writer’s personal connection to the project or organization. This framework can be particularly effective when the writer has a strong relationship with the project or organization, as it can add a sense of authenticity and credibility to the letter.

The personal connection model typically includes several key components:

Introduction: The letter starts with an introduction that establishes the writer’s relationship to the project or organization. This can include how the writer first became involved with the project, why they believe in the project’s goals, and any personal experiences that have influenced their support.

Personal anecdotes: The letter includes a short personal anecdote or story that illustrate the writer’s connection to the project or organization. These anecdotes can be powerful in demonstrating the importance and impact of the project, as they provide concrete examples of how the project has made a difference in people’s lives.

Emotional appeal: The letter makes an emotional appeal to the reader by highlighting the writer’s passion and commitment to the project or organization. This can include expressing gratitude for the opportunity to be involved with the project and conveying a sense of urgency about the need for funding.

Call to action: The letter concludes with a call to action that encourages the grant organization to fund the project. This can include a clear statement of the project’s goals and expected outcomes, and an invitation to the reader to contact the writer for more information.

When using the personal connection model, it’s important to strike a balance between personal anecdotes and a persuasive tone that highlights the project’s importance and potential impact. The letter should be written in a clear and concise manner, with a focus on how the project will benefit the community or achieve its goals. By emphasizing the writer’s personal connection to the project, the personal connection model can be an effective way to persuade grant organizations to fund important projects.

Click here to access our Personal Connection Model template and start writing your letter of support faster, today.

Evidence Based Framework

The evidence-based model is another framework that can be used when writing a letter of support for grants. This model focuses on presenting evidence to support the need for the proposed project and the effectiveness of the proposed solution. Here are the components that make up a successful evidence-based letter of support:

Background: The first component of the framework is to provide background information on the issue or problem being addressed by the proposed project. This can include data, statistics, and research studies that support the argument that the issue is significant and widespread.

Evidence: The second component of the framework is to provide evidence to support the effectiveness of the proposed solution. This can include studies, research articles, or other types of evidence that demonstrate the potential impact of the proposed project.

Expertise: The third component of the framework is to highlight the expertise of the individuals or organizations involved in the proposed project. This can include descriptions of the qualifications and experience of the project team, as well as any relevant partnerships or collaborations that have been established. Outcomes: The final component of the framework is to describe the specific outcomes or goals that the proposed project aims to achieve. This can include both short-term and long-term outcomes, as well as any specific metrics that will be used to measure success.

By using the evidence-based model, the writer can provide a compelling case for the need for the proposed project and the effectiveness of the proposed solution. This framework can be especially effective when used in combination with other types of evidence, such as personal anecdotes and expert testimonials, to support the argument. Additionally, it is important to ensure that the language used in the letter is clear, concise, and easy to understand, as well as tailored to the specific audience and purpose of the grant application.

Ready to try the Evidence Based Model for your letter of support? Click here to access our template and start crafting a strong, evidence-based argument to support your grant application!

Letters of Support For Grants Templates

If you’re struggling with writing your own letter of support, we encourage you to try some of the templates we’ve provided below. By using them as a guide, you can craft a compelling letters of support that will strengthen any grant application and increase the chances of securing funding.

Problem, Solution, and Impact Template

Dear [Funder’s Name], I am writing in support of [Name of the organization] and their proposed [Name of the project/program]. As someone who is passionate about [Relevant issue], I believe this project has the potential to make a real impact in our community. The problem we are facing is [Brief description of the issue or problem], which has had a negative impact on our community by [Impact of the problem]. This is a pressing issue that demands immediate attention and action. Fortunately, [Name of the organization] has developed an innovative and effective solution to this problem. By [Briefly describe the proposed solution], we can address this issue and make a real impact in our community. The potential impact of this project is significant. [Statistics or data that support the impact of the proposed solution]. If we can successfully implement this project, we can [Positive outcomes that will result from the project]. I strongly believe that [Name of the project/program] is the right solution for our community. [Name of the organization] has a proven track record of success and has the experience and expertise to execute this project with excellence. Thank you for considering this proposal. Your support will make a meaningful difference in the lives of our community members. Sincerely, [Your Name]

Personal Connection Template

Dear [Funder’s Name], I am writing to express my enthusiastic support for [Name of the organization] and their proposed [Name of the project/program]. As someone who has experienced the [Relevant issue], I can personally attest to the urgent need for this project in our community. The team at [Name of the organization] understands the challenges that individuals like me face every day. They have been a trusted resource and source of support for me, and I am grateful for their work. The [Name of the project/program] has the potential to make a real difference in the lives of people like me. By [Briefly describe the proposed solution], this project will provide critical support to those in our community who are most in need. I believe that [Name of the organization] is uniquely positioned to execute this project with excellence. Their expertise, compassion, and dedication to this issue are unparalleled. I am proud to support [Name of the organization] and their efforts to make our community a better place. I hope that you will join me in supporting this important project. Thank you for your consideration. Sincerely, [Your Name]

Evidence-based Template

Dear [Grantor Name], I am writing this letter in support of [Organization Name] and their proposed project [Project Name]. As [Your Position] of [Your Organization Name], I have had the privilege of working alongside the [Organization Name] team and can attest to their expertise in [Field/Area of Work]. The need for [Project Name] is significant and widespread in the [Community/Population] we serve. [Insert statistics or data that supports this claim]. The proposed solution put forth by [Organization Name] has the potential to make a real impact in [Community/Population] and address the issue at its root cause. In support of the proposed solution, I would like to highlight [Insert evidence, such as studies or research articles, that demonstrate the effectiveness of the proposed solution]. Additionally, the expertise of the [Organization Name] team is unparalleled in the [Field/Area of Work]. They have a proven track record of success in [Insert examples of previous projects or initiatives that demonstrate expertise]. The specific outcomes and goals of the proposed project include [Insert short-term and long-term outcomes that the project aims to achieve], with a specific focus on [Insert metrics that will be used to measure success]. I wholeheartedly endorse the proposed project [Project Name] by [Organization Name] and believe that it has the potential to make a lasting impact in the [Community/Population] we serve. Thank you for your consideration. Sincerely, [Your Name]

Letter of Support Example: Personal Connection Framework :

Dear John Doe, I am writing to express my enthusiastic support for the Women’s Health Initiative and their proposed Breast Cancer Survivor Support Program. As a breast cancer survivor myself, I can personally attest to the urgent need for this program in our community. The team at the Women’s Health Initiative understands the challenges that individuals like me face every day. They have been a trusted resource and source of support for me, providing critical emotional and physical support during my journey. The Breast Cancer Survivor Support Program has the potential to make a real difference in the lives of survivors in our community. By providing access to counseling, support groups, and educational resources, this program will help women navigate the challenges that come with a breast cancer diagnosis and treatment. I believe that the Women’s Health Initiative is uniquely positioned to execute this program with excellence. Their expertise, compassion, and dedication to women’s health are unparalleled. I am proud to support the Women’s Health Initiative and their efforts to make our community a better place. I hope that you will join me in supporting this important program. Thank you for your consideration. Sincerely, Jane Doe “

Letter of Support Example: Evidence Based Framework :

Dear John, I am writing to express my strong support for the proposed Literacy for All program, which I believe will have a significant impact on improving the literacy rates in our community. The need for this program is evident from the alarming statistics that indicate that nearly 50% of the adult population in our community lacks basic literacy skills. The Literacy for All program is based on a wealth of research that demonstrates the importance of early childhood literacy interventions, particularly for children from low-income families. Studies have shown that children who are not reading proficiently by third grade are more likely to struggle academically, drop out of school, and face a range of social and economic challenges later in life. The proposed program includes evidence-based strategies such as providing high-quality literacy instruction, offering family literacy programs, and providing access to books and other resources. It is designed to reach children and families in the most vulnerable communities in our area, where the need is greatest. The Literacy for All program has the potential to transform the lives of thousands of children in our community. By improving literacy skills at an early age, we can help set these children on a path toward success in school and in life. I urge you to support this vital program and invest in the future of our community. Thank you for your consideration. Sincerely, Ezenwa ”

Writing Letters of Support w/ AI

At Grantboost, we’re excited to announce the upcoming release of our cutting-edge Proposal generator to the beta stage. It’s a game changer in the world of grant writing, and we’re confident that it will revolutionize the way you write letters of support. With its intuitive design and powerful AI technology, you’ll be able to generate compelling, persuasive letters in minutes. We’re offering it for free to our beta users, so you can see for yourself just how effective it is. This is just the beginning of what Grantboost has in store for the grant writing community, and we can’t wait to see how our technology will help you secure the funding you need to make a difference.

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Letters of Support

We recommend that you offer to draft a letter of support for your consultant(s)/collaborator(s) to ensure that all deadlines are met.

By providing a draft letter of support, you ensure two things:

• That the letter of support will contain all of the information you need
• That you will get the letter back from your consultant(s)/collaborator(s) in a timely fashion (assuming you give them enough lead time! We suggest 2-3 weeks)

Drafting your own letters of support also serves another important purpose. It can give both parties an early warning of unrealistic expectations. It is a vehicle for negotiating exactly what services, reagents, or expertise will be provided to support your work.

The goals of a letter of support are to:

• Specify what the consultant(s)/collaborator(s) will contribute to the research
• Convince the reviewer that the consultant(s)/collaborator(s) will fulfill the request
• Convey enthusiasm for the work
• Lend credibility to your proposal

As long as your letter demonstrates specifically what your collaborator(s) will be contributing to the project, there is no right or wrong way to draft a strong letter of support. One format that you might consider follows.

Sample Format

Letters of support should be:

• Unique and written from the point of view of your collaborator(s) or consultant(s)
• Printed on institutional letterhead and signed by the appropriate party (someone authorized to make the commitment of support)
• Addressed either to the PI of the proposal or to the granting agency – check the guidelines of the specific grant
• Address any specific guidelines (e.g., particular assurances) required by the funding agency or the university, as outlined in the request for applications (RFA) or as requested by your Research Administrator
• Follow any other guidelines (e.g., page limits) required by the funding agency

First Paragraph (1-3 sentences)

• Statement of support for the project/research – use words that convey enthusiasm
• Identify the research project by name/title

"I am pleased to support your research proposal titled xxx." "Your proposal to do xxx has my enthusiastic support."

Body Paragraphs (1-3 paragraphs, or more as necessary)

• If applicable, state how the goals/research of the collaborator(s)/consultant(s) are well-aligned with the goals of the proposed research. What is the collaborator’s motivation to work with you?
• State as specifically as possible the role of the consultant(s)/collaborator(s) in the project
• What is their relevant experience/expertise? Have they previously worked on a similar project? Do they have a successful track record?
• Do they have specialized equipment or reagents? Other resources?

* If you have worked with this collaborator before, be sure to say so! It demonstrates that a productive relationship has already been established.

Last Paragraph (1-3 sentences)

• Include a cordial closing. The level of formality should be determined by the level of personal relationship between the PI and the collaborator/consultant. If you know each other very well, it can be less formal.

"I look forward to collaborating with you on this work." "Best of luck with your grant application."

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11 Free Grant Letter of Support Templates & Examples

Boost your grant chances with our  grant letter of support templates  and expert guide. Learn how to get strong, persuasive letters.

Are you struggling to get those crucial letters of support for your grant? You know they’re important, but how do you get busy people to write glowing recommendations for your project? That’s where we come in! Think of letters of support as supercharged references for your grant proposal.

Table of Contents

What’s a Letter of Support?

It’s a short, official letter written by someone who believes in your project. This could be a local business owner, another nonprofit, a teacher – anyone who knows your work and thinks your project will make a difference. Good letters of support add a powerful boost to your application!

Key Elements of an Effective Letter of Support

Here’s a key components of a letter of support, focusing on what each section accomplishes:

Opening and Introduction

Writer’s Credentials:

• Why it matters: Establishes the writer as a knowledgeable, credible voice. This isn’t just anyone, but someone whose opinion holds weight in relation to the project.
• Example: “As Director of the City Parks Department…” or “As a teacher at [School Name] for 15 years…”

Clear Endorsement:

• Why it matters: No beating around the bush! Immediate enthusiasm sets a positive tone and grabs the grant reviewer’s attention.
• Example: “I wholeheartedly support [Organization]’s grant proposal for the [Project Name] initiative.”

Understanding of the Project

Demonstrate Knowledge:

• Why it matters: Shows the writer didn’t just sign a generic letter. They took the time to understand the project’s purpose and methods.
• Example: “Your plan to expand after-school tutoring aligns perfectly with our district’s focus on improving reading scores…”
• Why it matters: Strengthens the support by connecting the writer/their organization to the project’s mission.
• Example: “As a company committed to sustainability, we’re excited about your community recycling program…”

Value and Impact

Benefit to the Community:

• Why it matters: Moves beyond “This is a good idea” to showing how it solves a real problem or improves lives in the community the grant serves.
• Example: “This playground renovation will provide a safe, accessible play space in an area where children desperately need it.”

Unique Contributions:

• Why it matters: This is where the writer seals the deal! Shows they’re not just cheerleading, but will actively help make the project successful.
• Example: “Our organization can offer marketing expertise, a network of volunteers, and the use of our community center…”

Commitment and Collaboration

Level of Commitment:

• Why it matters: Vagueness is the enemy here. Are they offering money, volunteer hours, specific skills?
• Example: “We pledge $5000 toward this project, along with…”

Tangible Examples:

• Why it matters: Proves the commitment is genuine, not just empty words.

Reiterate Support:

• Why it matters: Leaves the grant reviewer with a strong final impression of the writer’s belief in the project.

Contact Information:

• Why it matters: Shows a willingness to answer further questions and makes follow-up easy.

When to Ask for Support Letters

Letters of support can seriously boost your chances of winning grant money. But when’s the right time to ask for them?

• The Grant Requires It: Duh! Some grant applications specifically say you need letters of support. Read the instructions carefully!
• You Want to Stand Out: Even if letters aren’t required, strong ones can make your application way more impressive than the competition.
• You Have Awesome Partners: If you’re already working with businesses, other nonprofits, or experts who love your project, ask them to write a letter! This shows the grant funders you’re a team player.
• You Need Specific Help: Maybe you need a space to hold events, volunteers, or someone to donate supplies. A letter of support can promise those things, making your grant application stronger.

Things to Remember:

• Ask Early! Don’t wait until the last minute. Give your partners time to write a thoughtful letter.
• Make It Easy: If possible, provide a short template or some bullet points of the key info to include.
• It’s Not Just About the Letter: Build real relationships with your partners. That makes their support genuine, which shines through in their writing.

Why You Need Letters of Support for Your Grant

Think of your grant application like applying for a really important job. Letters of support are like glowing recommendations from people who know you and your work. Here’s why they matter:

• Shows You’re Legit: These letters prove that other people in your community believe in your project and think you can pull it off.
• Teamwork Power: Grant funders want to see you have partners. This shows your project is connected to the community and has a better chance of long-term success.
• Why Your Project is Special: A good letter of support doesn’t just say, “This is cool.” It explains exactly how your project solves a problem and why the person writing the letter wants to be part of that.
• Standing Out: Lots of people apply for grants! Strong letters of support can give you the edge and show that your project deserves the money.
• Extra Info: Sometimes these letters mention things about your project that aren’t in the main application. This gives the grant people a fuller picture!

Who’s the Perfect Person to Write Your Support Letter?

Choosing the right people to ask is key to getting awesome letters of support. Here’s how to find them:

• Mission Match: Look for people or groups whose work is similar to your project’s goals. Example: If you’re building a playground, a school principal or child health organization would be a good fit.
• The Helper Squad: Who have you worked with on successful projects in the past? They already know you rock!
• Boost Your Business: Could your project help a local business? Maybe they attract more customers, or you’ll need to buy supplies from them. Showing that benefit makes them more likely to help.
• Community Stars: Is there a well-known teacher, community leader, or organization that people respect? Their support carries a lot of weight.

How to Write a Great Grant Letters of Support?

Here’s how to make those letters powerful:

Step 1: Introduce Yourself with Impact

• Who are you?: Your title and organization – make sure it’s clear why your opinion matters.
• Pump Up the Enthusiasm!: Start strong with “I’m totally excited to support [Project Name]…”

Step 2: Make It Personal

• Why Does This Project Matter to YOU?: Connect it to your own work, expertise, or your organization’s mission.
• Real-World Change: Explain how this project will make a positive difference in the community.

Step 3: Show Off Your Superpowers

• How Will You Help?: Be specific! Offer money, volunteer time, supplies, your special skills, or a place to meet.
• Prove Your Awesome: Mention a past project you helped with that was a success (if you have one!).

Step 4: The Grand Finale

• Summarize Your Support: Remind them in a few sentences why you believe in this project.
• Easy to Contact: Include your email or phone number so the grant people can reach out with questions.

Need more grant writing guidance? Check out our full suite of resources [Link]”.

Common Mistakes in Grant Letters of Support (And How to Fix Them!)

You’ve asked someone to write a letter supporting your grant project – awesome! But there are a few ways these letters can fall flat. Here’s what to avoid:

Mistake #1: Generic Praise

Problem: Saying “This project is great” isn’t very helpful. The best letters are personal.

How to Fix It:

• Ask for specifics: Suggest the writer explain why the project matters to them and fits their organization’s goals.
• Give them a nudge: Ask if they have a past success story that relates to your project. They can mention that!

Mistake #2: No Real Promises

Problem: Just saying “We support this idea” is weak. Funders want to see action!

• Be upfront: When you ask for the letter, clearly state what kind of help you need (money, volunteers, supplies, etc.).
• Make it easy: Give the writer a few options for how they could help. This gets their ideas flowing.

Mistake #3: Misaligned Expertise

Problem: A letter from someone who has nothing to do with your project is confusing.

• Choose wisely: Pick people or organizations whose work or mission connects to your project’s goals.
• Explain the connection: When you ask for the letter, briefly mention why you think their expertise would be a perfect fit.

Mistake #4: Neglecting Proofreading

Problem: Sloppy mistakes make your whole project seem less professional.

• Stress the importance: Let the writer know a polished letter makes them look good too!
• Lend a hand: If they’re short on time, offer to proofread their letter before it goes out.

Extra Tips:

• Templates Help, But Don’t Be a Robot: A basic template is a good start, but make sure the final letter sounds like a real person wrote it.
• Don’t Rush: Give your partners time to write something great. Rushed letters are rarely amazing.
• Say Thanks! A thank-you note after shows you’re grateful and makes them more likely to help out again in the future.

Free Grant Letter of Support Templates & Examples

Templates are like a recipe for writing a letter of support. Here’s a simple one:

Grant Letter of Support Templates Concise and Impactful

Grant Letter of Support Templates Emphasis on Expertise

Basic Grant Letter of Support Templates Focus on Partnership

Environmental grant letter of support template

Gates Foundation grant letter of support Sample

Letter of support for educational grant

letter of support for grant example

Nonprofit grant letter of support template

Research grant letter of support template

Sample NIH grant letter of support Letter

Why Use Templates

Here’s why:

• Saves Time: Templates give your partners a basic outline, so they don’t have to write a letter from scratch. This is great for busy people!
• Makes Sure Nothing’s Missing: A good template reminds the writer to include all the important stuff – who they are, why they support your project, and how they’ll help.
• Looks More Pro: If you need several letters, templates help them all sound similar and polished. This makes a stronger impression on the grant funders.
• Don’t Forget to Customize! Templates are a starting point. The best letters still feel personal and show the unique connection between your project and the partner

Important Tips to Make Your Support Letters

• Customize!: Templates are a helpful start, but the best letters feel personal. Add details about why YOU care about the project and how your unique skills will help.
• Choose Wisely: Choose people or organizations who are truly excited about your project, not just anyone who will say yes. Their enthusiasm will come through in the letter.
• Check for Mistakes: Typos or confusing sentences make your whole project seem less polished. Read your letter out loud to catch errors, or ask a friend to help edit.

The Winning Formula

A strong letter of support can make a huge difference when you’re applying for a grant. Download some templates, start writing, and show everyone why your project deserves support!

The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers’ financial questions.

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The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers' financial questions.

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