creating presentation in powerpoint 2010

How To Use PowerPoint 2010 For Beginners? (A Step-by-Step Guide)

If you’ve ever wanted to create a stunning presentation to impress your colleagues or friends, then PowerPoint 2010 is the perfect tool for you.

In this step-by-step guide, you will learn how to use the powerful features of PowerPoint 2010 to create engaging presentations.

We will cover topics such as setting up your presentation, working with text and graphics, adding animations and transitions, integrating sound and video, and printing and sharing your presentation.

Finally, we will provide some helpful tips and tricks to make your PowerPoint experience a breeze.

Lets get started!

Table of Contents

Short Answer

PowerPoint 2010 is a presentation program developed by Microsoft.

To get started, open the program and select the ‘New’ option from the File menu.

This will open a blank presentation for you to begin creating.

To start adding content to your presentation, you can either insert text boxes, images, shapes, charts, or other objects.

Then, you can customize and format the objects to create a visually appealing presentation.

Finally, you can save the presentation by selecting ‘Save’ from the File menu.

PowerPoint 2010 Overview

PowerPoint 2010 is an intuitive and powerful presentation software developed by Microsoft.

It allows users to create visually stunning presentations with ease and efficiency.

It is equipped with a wide range of features and tools that allow users to create professional-looking presentations quickly and effectively.

When you open PowerPoint 2010, you will be presented with the main ribbon.

This ribbon contains the main menu items you need to create and customize your presentations.

To the left of the ribbon, you will find the Navigation Pane, which provides quick access to the different slides and objects in your presentation.

To the right, you will find the Slide Pane, which allows you to preview your slides and make edits as necessary.

At the bottom of the PowerPoint window, you will find the Status Bar.

This bar displays important information about your presentation, such as the current slide number, the total number of slides, the zoom level, and the presentation mode.

PowerPoint 2010 also includes a variety of tools and features to help you create professional-looking presentations.

You can add text, images, animations, transitions, and more to your presentations.

You can also apply various effects to your slides, such as shadows, glows, and reflections.

To make your presentations stand out even more, PowerPoint 2010 includes a variety of templates and themes you can apply to your slides.

These templates and themes allow you to quickly create custom presentations that look polished and professional.

You can also save your presentations as templates for future use.

Finally, PowerPoint 2010 includes a variety of features to help you share and collaborate on presentations.

You can share your presentations with others through email, social media, and a variety of other services.

You can also collaborate with others in real-time through the PowerPoint Web App.

Overall, PowerPoint 2010 is an excellent presentation software that is easy to use and provides a wide range of features and tools to help you create polished and professional-looking presentations.

With this guide, you will be able to quickly and easily create stunning presentations with PowerPoint 2010.

Setting Up Your Presentation

When it comes to setting up your presentation in PowerPoint 2010, there are a few key steps you should take in order to ensure the best possible outcome.

First, decide on the type of presentation you would like to create.

PowerPoint 2010 offers several different presentation templates, such as slideshows, brochures, newsletters, and more.

Once you have chosen the template you wish to use, you can customize it with your own images, text, and colors.

You can also add additional slides to your presentation if needed.

Next, you should begin to add content to your slides.

PowerPoint 2010 has a variety of tools to help you easily add text, images, charts, and other elements to your slides.

You can also use the Themes feature to change the overall look and feel of your presentation.

Themes are predesigned combinations of colors, images, and fonts that can instantly make your presentation look more professional.

Finally, its important to proofread and check for any errors before you present your slide show.

PowerPoint 2010 has a Spelling feature that will help you identify any typos or spelling errors.

Once you have reviewed your presentation, you can use the Preview feature to see what your presentation will look like before you present it.

By following these steps, you can set up a professional-looking presentation in PowerPoint 2010 with ease.

With this guide, beginners can take advantage of all the features and tools that PowerPoint 2010 has to offer and create stunning presentations with ease.

Working with Text and Graphics

Working with text and graphics in PowerPoint can be an essential part of putting together an effective presentation.

PowerPoint 2010 offers a range of features for these tasks, from the simplest methods of adding text and images, to more advanced options for customizing and formatting your content.

To begin, users can simply click on the Insert tab at the top of the page and select the type of text or image they wish to add.

For text, this includes a range of pre-designed shapes and templates that can be quickly adapted to the individual presentation.

Alternatively, users can type directly into the PowerPoint window, using a range of fonts, sizes and formatting options to make the text stand out.

Alongside text, images can also be easily added to a presentation.

These can be found in the Insert tab or by using the search bar at the top of the page.

Once an image is selected, it can be resized and moved around the page to suit the presentation.

There are also a range of editing options, such as cropping, colour adjustment, and the ability to add text or graphics on top of the image.

Finally, PowerPoint 2010 offers users the ability to add and edit animations and transitions to their presentations.

This can allow users to add effects to objects and text, such as fading in and out or spinning around the page.

It can also be used to create slideshows with transitions, making a presentation more engaging and entertaining.

Overall, PowerPoint 2010 is an effective tool for creating professional-looking presentations.

By understanding the various features for working with text and graphics, users can quickly and easily put together an effective presentation.

Animations and Transitions

PowerPoint 2010 offers a variety of animations and transitions to make your presentations stand out.

Animations can be used to highlight important information, draw attention to graphics, or emphasize specific points.

Transitions can be used to add style and interest to slides, as well as help viewers move through your presentation.

When using animations, you can choose from a variety of effects including fade, fly, bounce, spin, and zoom.

You can also adjust the settings for each animation, such as speed, direction, and delay.

When using transitions, you can select from a range of options including cuts, wipes, fades, and dissolves.

You can also adjust the settings for each transition, such as speed and duration.

To add an animation or transition to a slide, simply select the object you want to animate or the slide you want to transition, and then choose the desired effect from the Animations or Transitions panel.

You can also use the Animation Painter to quickly copy an animation from one object to another.

Finally, if you want to create a custom animation or transition, you can use the Animation or Transitions Designer to create your own.

This feature allows you to adjust the settings for each animation or transition to create an effect that is unique to your presentation.

By utilizing these features, you can create dynamic and professional-looking presentations with ease.

With a few clicks, you can add animations and transitions to make your presentations stand out and help viewers move through your presentation with ease.

Working with Sound and Video

PowerPoint 2010 is not just a presentation tool, it also allows users to add sound and video to their slides.

This can be used to make a presentation even more engaging and interesting.

Adding sound and video to a slide is a great way to draw attention to a particular point or to make a presentation more entertaining.

In order to add sound and video to a slide in PowerPoint 2010, users will need to click on the Insert tab at the top of the ribbon.

From here, users can select either the Audio or Video options.

When adding audio, users can choose from a range of pre-loaded sound clips or upload their own audio file from their computer.

The audio file will then be added to the slide and can be controlled using the Playback tab on the ribbon.

This tab allows users to adjust the volume, start/stop the audio, loop the audio, and even add transitions and effects.

The Video option allows users to insert a video file from their computer or from a website.

This will add the video to the slide and allow users to adjust the size, position, and other settings.

The Playback tab on the ribbon can also be used to control the video playback.

Adding sound and video to a presentation is a great way to make it more engaging and interesting.

By following the steps outlined above, even the most novice of users can quickly and easily add sound and video to their PowerPoint 2010 slides.

Printing and Sharing Your Presentation

Once you have completed your presentation in PowerPoint 2010, you may want to print it out or share it with others.

Fortunately, PowerPoint 2010 makes it easy to do both.

Printing your presentation can be done in a few simple steps.

First, open the Print menu by clicking the File tab, and then clicking Print.

You can then select the number of slides you want to print, the paper size, whether you want to print in color or black and white, and any other printing options you may need.

Once you have finished making your selections, click Print to send your presentation to the printer.

Sharing your presentation is just as easy.

PowerPoint 2010 allows you to export your presentation as a PDF file, which can then be emailed or uploaded to a website for others to view.

To export your presentation, open the File menu and click Save As.

From the Save As window, select PDF from the dropdown menu and then click Save.

Your presentation will be saved as a PDF file that can be shared with others.

You can also share your presentation online with PowerPoint 2010.

This feature allows you to upload your presentation to the web and share it with anyone with an internet connection.

To do this, open the File menu and click Share.

You will then be prompted to enter the email addresses of those you want to share your presentation with.

Once you have entered the email addresses, click Share and your presentation will be uploaded to the web for your recipients to view.

These are just a few of the ways you can use PowerPoint 2010 to print and share your presentation.

With its easy-to-use tools and features, PowerPoint 2010 is an excellent option for beginners who want to quickly and easily create professional-looking presentations.

Tips and Tricks

PowerPoint 2010 is a powerful presentation tool, and there are a few tips and tricks that you can use to help you get the most out of it. Here are some of the best tips and tricks for beginners to take advantage of when using PowerPoint 2010:

1. Use templates To make your presentations look even more professional, take advantage of the wide range of templates available within PowerPoint 2010. Templates allow you to quickly and easily create beautiful presentations without having to start from scratch.

2. Utilize slide transitions Adding transitions to your slides can make them look more dynamic and engaging. PowerPoint 2010 offers a variety of transitions that you can apply to your slides, such as fades, wipes, and more.

3. Make use of animations Animations can add a fun and dynamic element to your presentations. PowerPoint 2010 offers a wide array of animations that you can use to make your slides look even more polished and professional.

4. Include media in your presentations Adding media, such as videos, images, and audio clips, can help make your presentations even more engaging and memorable. PowerPoint 2010 makes it easy to include media in your presentations.

5. Take advantage of the Notes view The Notes view in PowerPoint 2010 allows you to write down notes about each slide, which can be useful if you need to remember something important during the presentation.

6. Use the Slide Sorter view The Slide Sorter view in PowerPoint 2010 allows you to quickly and easily arrange and organize your slides. This can be helpful if you need to make changes or adjustments to your presentation.

7. Take advantage of the Presentation view The Presentation view in PowerPoint 2010 allows you to view your entire presentation in one window and keep track of your progress. This can be especially helpful if you need to review your presentation before presenting it.

By taking advantage of these tips and tricks, you can make your presentations look even more professional and engaging.

With a bit of practice, youll be able to use PowerPoint 2010 like a pro.

Final Thoughts

Creating presentations with PowerPoint 2010 doesn’t have to be intimidating.

With its powerful features and intuitive design, you can create stunning presentations with ease.

By following the steps outlined in this guide, you can quickly and easily create professional-looking presentations.

So, what are you waiting for? Get started today and create the perfect presentation with PowerPoint 2010!

James Wilson

James Wilson has extensive knowledge in the information technology industry.His second love, besides dealing with computers, is smart home technology. He is continually updating information to better comprehend this problem and has a deep understanding of the apartment’s support system.

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How to Make a PowerPoint Presentation (Step-by-Step)

• PowerPoint Tutorials
• Presentation Design
• January 22, 2024

In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.

While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.

Table of Contents

Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:

• Change the slide order
• Reset your layout
• Change the slide dimensions
• Use PowerPoint Designer
• Format text
• Format objects
• Play a presentation (slide show)

With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.

Ready to start learning how to make a PowerPoint presentation?

Take your PPT skills to the next level

Start with a blank presentation.

Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.

For help with this, see our article with tips for nailing your business presentation  here .

The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.

This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).

For now, go ahead and click on the  Blank Presentation (1)  thumbnail.

Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.

The PowerPoint interface

Here is how the program is laid out:

• The Application Header
• The Ribbon (including the Ribbon tabs)
• The Quick Access Toolbar (either above or below the Ribbon)
• The Slides Pane (slide thumbnails)

The Slide Area

The notes pane.

• The Status Bar (including the View Buttons)

Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.

Below are the important things to know about certain elements of the PowerPoint interface.

The PowerPoint Ribbon

The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.

For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).

Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:

• Online Pictures
• Screenshots
• Screen Recording

The Slides Pane

This is where you can preview and rearrange all the slides in your presentation.

Right-clicking on a slide  in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as  Duplicate Slide ,  Delete Slide , and  Hide Slide .

In addition, you can add sections to your presentation by  right-clicking anywhere in this Pane  and selecting  Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.

The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.

Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.

The  Notes Pane  is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.

To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .

Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .

You can resize the  Notes Pane  by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).

Note:  Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .

Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.

Adding Content to Your PowerPoint Presentation

Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called  Placeholders  and they’re set on the template in the Slide Master View .

To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .

As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.

Note:  For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.

If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the  Autofit Options  icon to the left of the placeholder and selecting  Stop Fitting Text to this Placeholder .

Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the  Paragraph area  of the  Home  tab of the Ribbon.

The Reset Command:  If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .

Insert More Slides into Your Presentation

Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the  Home tab  and click on  New Slide . This inserts a new slide in your presentation right after the one you were on.

You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .

Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.

If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.

After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.

If you want to follow along exactly with me, your five slides should be as follows:

• Title Slide
• Title and Content
• Section Header
• Two Content
• Picture with Caption

Adding Content to Your Slides

Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.

On slide 2 we have a  Content Placeholder , which allows you to add any kind of content. That includes:

• A SmartArt graphic,
• A 3D object,
• A picture from the web,
• Or an icon.

To insert text, simply type it in or hit  Ctrl+C to Copy  and Ctrl+V to Paste  from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.

For my example, I’ll simply type in some text as you can see in the picture below.

Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.

On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:

• A picture from the web

To insert a picture into the picture placeholder, simply:

• Click on the  Picture  icon
• Find  a picture on your computer and select it
• Click on  Insert

Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.

If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .

Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.

You can use either the Title Only  or the  Blank  slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.

In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.

The Reset Command:  Because these slides are built with shapes and text boxes (and not placeholders), hitting the  Reset button up in the  Home tab  won’t do anything.

That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.

For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:

• Using graphics in PowerPoint
• Inserting icons onto slides
• Adding pictures to your PowerPoint
• How to embed a video in PowerPoint
• How to add music to your presentation

Using Designer to generate more layouts ideas

If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.

To use Designer , simply navigate to the  Design tab  in your Ribbon, and click on  Design Ideas .

NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .

Change the Overall Design (optional)

When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.

For additional help thinking through the design of your presentation,  read my guide here .

A. Picking your PowerPoint slide size

If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.

However, you do have the option to change the dimensions.

For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).

You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).

To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation,  read my guide here .

 B. Selecting a PowerPoint theme

The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it,  read my article here .

In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.

That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.

If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.

Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.

To select a different theme, go to the  Design tab  in the Ribbon, and click on the  dropdown arrow  in the  Themes section .

For this tutorial, let’s select the  Frame  theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.

Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .

C. How to change a slide background in PowerPoint

The next thing to decide is how you want your background to look for the entire presentation. In the  Variants area, you can see four background options.

For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:

• The background color automatically changes across all slides
• The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
• The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)

Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .

After you change the background for your entire presentation, you can easily adjust the background for an individual slide.

Inside the Format Background pane, you can see you have the following options:

• Gradient fill
• Picture or texture fill
• Pattern fill
• Hide background

You can explore these options to find the PowerPoint background that best fits your presentation.

D. How to change your color palette in PowerPoint

Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.

Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).

The good news is that the colors here are easy to change. To switch color palettes, simply:

• Go to the  Design tab in the Ribbon
• In the Variants area, click on the  dropdown arrow  and select  Colors
• Select  the color palette (or theme colors) you want

You can choose among the pre-built color palettes from Office, or you can customize them to create your own.

As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.

E. How to change your fonts in PowerPoint

Just as we changed the color palette, you can do the same for the fonts.

Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.

The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:

• Go to the  Design tab  in the Ribbon
• Click on the  dropdown arrow  in the  Variants  area
• Select  Fonts
• Select  the font pairing you want

You can choose among the pre-built fonts from Office, or you can customize them to create your own.

If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .

If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .

Adding Animations & Transitions (optional)

The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.

A. Adding PowerPoint animations

PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.

Animations are movements that you can apply to individual objects on your slide.

To add a PowerPoint animation to an element of your slide, simply:

• Select the  element
• Go to the  Animations tab in the Ribbon
• Click on the  dropdown arrow  to view your options
• Select the  animation  you want

You can add animations to multiple objects at one time by selecting them all first and then applying the animation.

B. How to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation:

• Click on the Preview button in the Animations tab
• Click on the little star  next to the slide
• Play the slide in Slide Show Mode

To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .

To adjust the settings of your animations, explore the options in the  Effect Options ,  Advanced Animation  and the  Timing  areas of the  Animation tab .

Note:  To see how to make objects appear and disappear in your slides by clicking a button,  read our guide here .

C. How to manage your animations in PowerPoint

The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:

• Navigate to the  Animations tab
• Select the  Animation Pane

Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.

Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .

D. How to add transitions to your PowerPoint presentation

PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.

In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.

To add a transition to a PowerPoint slide, simply:

• Select the  slide
• Go to the  Transitions tab in the Ribbon
• In the Transitions to This Slide area, click on the  dropdown arrow  to view your options
• Select the  transition  you want

To adjust the settings of the transition, explore the options in the  Timing  area of the Transitions tab.

You can also add the same transition to multiple slides. To do that, select them in the  Slides Pane  and apply the transition.

E. How to preview a transition in PowerPoint

There are three ways to preview your PowerPoint transitions (just like your animations):

• Click on the Preview  button in the Transitions tab
• Click on the little star  beneath the slide number in the thumbnail view

Note:  In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition,  see our step-by-step article here .

Save Your PowerPoint Presentation

After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.

To save a PowerPoint presentation using your Ribbon, simply:

• Navigate to the  File tab
•  Select  Save As  on the left
• Choose  where you want to save your presentation
• Name  your presentation and/or adjust your file type settings
• Click  Save

You can alternatively use the  Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.

This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.

To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .

How to save your PowerPoint presentation as a template

Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.

But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.

If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .

Printing Your PowerPoint Presentation

After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.

To open the Print dialog box, you can either:

• Hit Ctrl+P on your keyboard
• Or go to the Ribbon and click on File and then Print

Inside the Print dialog box, you can choose from the various printing settings:

• Printer: Select a printer to use (or print to PDF or OneNote)
• Slides: Choose which slides you want to print
• Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
• Collated or uncollated (learn what collated printing means here )
• Color: Choose to print in color, grayscale or black & white

There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:

• How to print multiple slides per page
• How to print your speaker notes in PowerPoint
• How to save PowerPoint as a picture presentation

So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.

When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by  visiting us here .

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Simple Steps to Make a PowerPoint Presentation

Last Updated: July 23, 2024 Fact Checked

Creating a New PowerPoint

Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 4,352,772 times. Learn more...

Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.

How to Make a PowerPoint Presentation

• Open the PowerPoint app, select a template and theme, then like “Create.”
• Click the text box to add your title and subtitle to create your title slide.
• Click the “Insert” tab, then “New Slide” to add another slide.
• Choose the type of slide you want to add, then add text and pictures.
• Rearrange slides by dragging them up or down in the preview box.

Things You Should Know

• Templates make it easy to create vibrant presentations no matter your skill level.
• When adding photos, you can adjust their sizes by clicking and dragging in or out from their corners.
• You can add animated transitions between slides or to individual elements like bullet points and blocks of text.

• If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app. Go to https://powerpoint.office.com/ to use the website version.
• You can also use the mobile app to make presentations, though it's easier to do this on a computer, which has a larger screen, a mouse, and a keyboard.

• If you don't want to use a template, just click the Blank option in the upper-left side of the page and skip to the next part.

• Skip this step if your selected template has no themes available.

• If you're creating a PowerPoint presentation for which an elaborate title slide has been requested, ignore this step.

• You can change the font and size of text used from the Home tab that's in the orange ribbon at the top of the window.

• You can also just leave this box blank if you like.

• You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.

• On a Mac, you'll click the Home tab instead. [1] X Research source

• Clicking the white slide-shaped box above this option will result in a new text slide being inserted.

• Title Slide
• Title and Content
• Section Header
• Two Content
• Content with Caption
• Picture with Caption

• Naturally, the title slide should be the first slide in your presentation, meaning that it should be the top slide in the left-hand column.

• Skip this step and the next two steps if your selected slide uses a template that doesn't have text boxes in it.

• Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding bullet points) based on the context of the content itself.
• You can add notes that the Presentation will not include (but you'll still be able to see them on your screen) by clicking Notes at the bottom of the slide.

• You can change the font of the selected text by clicking the current font's name and then clicking your preferred font.
• If you want to change the size of the text, click the numbered drop-down box and then click a larger or smaller number based on whether you want to enlarge or shrink the text.
• You can also change the color, bolding, italicization, underlining, and so on from here.

• Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their corners.

• Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount of text per slide to around 33 words or less. [2] X Research source

• Slide content will animate in the order in which you assign transitions. For example, if you animate a photo on the slide and then animate the title, the photo will appear before the title.
• Make your slideshow progress automatically by setting the speed of every transition to align with your speech as well as setting each slide to Advance . [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• If you need to exit the presentation, press Esc .

• Windows - Click File , click Save , double-click This PC , select a save location, enter a name for your presentation, and click Save .
• Mac - Click File , click Save As... , enter the presentation's name in the "Save As" field, select a save location by clicking the "Where" box and clicking a folder, and click Save .

Community Q&A

• If you save your PowerPoint presentation in .pps format instead of the default .ppt format, double-clicking your PowerPoint presentation file will prompt the presentation to open directly into the slideshow view. Thanks Helpful 6 Not Helpful 0
• If you don't have Microsoft Office, you can still use Apple's Keynote program or Google Slides to create a PowerPoint presentation. Thanks Helpful 1 Not Helpful 0

• Your PowerPoint presentation (or some features in it) may not open in significantly older versions of PowerPoint. Thanks Helpful 1 Not Helpful 2
• Great PowerPoint presentations avoid placing too much text on one slide. Thanks Helpful 0 Not Helpful 0

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• ↑ https://onedrive.live.com/view.aspx?resid=DBDCE00C929AA5D8!252&ithint=file%2cpptx&app=PowerPoint&authkey=!AH4O9NxcbehqzIg
• ↑ https://www.virtualsalt.com/powerpoint.htm
• ↑ https://support.microsoft.com/en-us/office/set-the-timing-and-speed-of-a-transition-c3c3c66f-4cca-4821-b8b9-7de0f3f6ead1#:~:text=To%20make%20the%20slide%20advance,effect%20on%20the%20slide%20finishes .

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• MS Powerpoint 2010 Basics
• PPT - Getting Started
• PPT - Explore Windows
• PPT - Backstage View
• PPT - Create Presentation
• PPT - Add New Slides
• PPT - Adding Text in Boxes
• PPT - Adding New Text Boxes
• PPT - Deleting Existing Slide
• PPT - Rearranging Slides
• PPT - Adding Slide Notes
• PPT - Managing Sections
• PPT - Working with Outlines
• PPT - Powerpoint Sidebar
• PPT - Presentation Views
• PPT - Setting Backgrounds
• PPT - Slide Orientations
• PPT - Saving Presentation
• PPT - Review Presentation
• PPT - Adding Slide Numbers
• PPT - Adding Header & Footer
• PPT - Running Slide Show
• PPT - Keyboard Shortcuts
• PPT - Get Context Help
• Editing Presentation
• PPT - Copy & Paste Content
• PPT - Find & Replace Content
• PPT - Undo Edited Changes
• PPT - Spelling Check
• PPT - Content Translation
• PPT - Setting Language Type
• PPT - Duplicating Content
• PPT - Special Characters
• PPT - Slides Zoom In-Out
• PPT - Special Symbols
• Formatting Presentation
• PPT - Font Management
• PPT - Setting Text Fonts
• PPT - Text Decoration
• PPT - Change Text Case
• PPT - Change Text Size
• PPT - Change Text Color
• PPT - Text Alignments
• PPT - Indent Paragraphs
• PPT - Set Line Spacing
• Borders and Shades
• PPT - Apply Formatting
• PPT - Using Slide Master
• PPT - Save Design Template
• Working with Multimedia
• PPT - Add Pictures to Slide
• PPT - Editing Added Pictures
• PPT - Format Added Pictures
• PPT - Inserting a Screenshot
• PPT - Adding Shapes to Slide
• PPT - Editing Added Shapes
• PPT - Format Added Shapes
• PPT - Adding Text to Shapes
• PPT - Arrange Shapes/Images
• PPT - Group/Ungroup Objects
• PPT - Adding Audio & Video
• PPT - Add & Format Tables
• PPT - Add & Format Charts
• PPT - Add & Format SmartArt
• PPT - Add & Preview Animations
• PPT - Add & Preview Transitions
• Sharing Presentation
• PPT - Create a PDF File
• PPT - Create a Video File
• PPT - Create Image File
• PPT - Printing Presentation
• PPT - Broadcast Slide Show
• PPT - Packaging Presentation
• PPT - Setting Document Password
• PPT - Email Slide Show
• MS Powerpoint Useful Resources
• PPT - Quick Guide
• PPT - Useful Resources
• PPT - Discussion
• Selected Reading
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Create Presentation using Powerpoint 2010

PowerPoint offers a host of tools that will aid you in creating a presentation. These tools are organized logically into various ribbons in PowerPoint. The table below describes the various commands you can access from the different menus.

Besides these depending on the objects selected in the slide, there are other menu tabs that get enabled.

Creating Presentations in PowerPoint 2010 for Windows

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WHAT YOU WILL LEARN

In this course.

• Playable 1.  Inserting a new slide in PowerPoint 2010 for Windows 4m 46s A presentation is made up of multiple slides. These slides are similar to the pages in a word document. If you want to create your presentation, you are going to need to know how to insert new slides in PowerPoint 2010. It is also possible to specify the preset layout that is applied when you create a new slide. FREE ACCESS
• Playable 2.  Inserting slides from an existing presentation in PowerPoint 2010 for Windows 6m 9s In PowerPoint 2010, you can quickly create presentations from a PowerPoint template or another presentation document. See how to add slides to your PowerPoint presentation by recycling existing content into your updated presentation. FREE ACCESS
• Locked 3.  Moving your slides in PowerPoint 2010 for Windows 4m 55s If you have put a slide in the wrong place or if you simply wish to reorganize the slides in your presentation, PowerPoint 2010 allows you to move them around quickly and easily. You can use the Slide Sorter view to change the overall organization of your presentation and can even drag and drop entire sections to change the structure of your presentation. FREE ACCESS
• Locked 4.  Using presentation templates in PowerPoint 2010 for Windows 5m 8s Presentation templates are predefined documents that contain not only appearance elements (such as slide backgrounds, font settings and color sets) but also placeholders and preinserted content. This content can be customized and used to quickly create a new document. PowerPoint 2010 comes complete with access to an extensive template library, from which you can download any template that catches your eye. FREE ACCESS
• Locked 5.  Adjusting your slide layout in PowerPoint 2010 for Windows 5m 8s PowerPoint 2010 features a number of preset slide layouts. These can be used to add structure to your presentation and insert text elements and objects into your slide automatically. You can create new slides using predefined layouts and if you change your mind later on, the layout can be changed without losing any of your customized content. FREE ACCESS
• Locked 6.  Using the Outline view in PowerPoint 2010 for Windows 6m 9s The PowerPoint 2010 outline view is useful for editing the structure or organization of your slides that have been added to your presentation. You can, for example, quickly add items to a bullet list that you have created, and even convert bullet points into new slides using a keyboard shortcut. FREE ACCESS
• Locked 7.  Grouping your slides into sections in PowerPoint 2010 for Windows 6m 9s In PowerPoint 2010, you can organize your slides into sections. You will see how to add new sections, hide & show sections and reorganize these sections. FREE ACCESS
• Locked 8.  Using headers & footers in PowerPoint 2010 for Windows 5m 1s It is sometimes useful to include certain information on every slide in your presentation. For this, you may want to use PowerPoint 2010's header and footer tools. Once you have activated your header or footer, that information will by default appear on all the slides in your presentation. You can even change the location of your headers and footers by editing the slide layout in the Slide Master view. FREE ACCESS
• Locked 9.  Using the Master mode in PowerPoint 2010 for Windows 5m 12s PowerPoint 2010's Slide Master view allows you to change the overall appearance of your presentation and make changes to multiple slides at once. You can, for example, use it to format all the titles in your presentation, or edit slides that use the same layout. FREE ACCESS
• Locked 10.  Creating a Master slide template in PowerPoint 2010 for Windows 2m 54s In PowerPoint 2010, you can adjust the layout of a particular slide by using the Slide Master view. You can change the theme applied to a particular slide layout and customize it to your liking. You can then save it in order to be able to use the master template for your presentations. FREE ACCESS
• Locked 11.  Using multiple Master slides in a presentation in PowerPoint 2010 for Windows 5m 6s If you want to use multiple themes in a single presentation, you are going to need to know how to create Master slides. Once you have inserted multiple Master slides, you can organize your presentation any way you want. FREE ACCESS
• Locked 12.  Creating a template in PowerPoint 2010 for Windows 4m 50s In PowerPoint 2010, you can create presentation templates from scratch. If your presentations are often of a similar style and often contain certain text or illustrative elements, you may find it useful to create a template which can be used to speed up the creation process. FREE ACCESS

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7 Steps to Create a Presentation in PowerPoint (+ Templates)

Learn essential steps and tips to move beyond data slides. Discover why PowerPoint falls flat and unveil next-gen tools for impactful presentations.

Hadar Peretz

6 minute read

Short answer

7 steps to create a presentation in PowerPoint

Begin with a surprise or bold statement.

Provide necessary background information.

Frame your presentation as a story.

Keep the text concise and meaningful.

Use visuals to complement the text.

Incorporate interactive design.

Conclude with actionable insights.

Effective data and visual presentation requires specific knowledge

Displaying complex data and project visuals via multimedia elements demands substantial knowledge.

It's not merely about presenting data but doing so in a manner that's intuitive and engaging for the audience.

Utilizing graphs, charts, videos, and interactive animations effectively necessitates a good grasp of design principles, storytelling, and data visualization.

Moreover, familiarity with the technology and platforms for creating and sharing these multimedia presentations is crucial.

This blend of design acumen, technological expertise, and succinct communication is key to ensuring the data and project visuals are comprehended well by the audience.

5 benefits of mastering PowerPoint presentations

PowerPoint presentations come with a variety of benefits that make them a popular choice for both professional and educational settings. Here are some of the advantages:

Visual Engagement: Utilize visuals to keep audiences engaged and convey ideas effectively.

Organization: Structured slides ensure a clear, linear flow of content.

Customization: Modify designs to suit different topics or branding needs.

Compatibility and Reusability: Easily share across platforms, and update or reuse presentations.

Supports Multimedia: PowerPoint supports the integration of videos, hyperlinks, and other multimedia elements.

How to make a presentation in PowerPoint? (7 steps)

Creating a compelling presentation in PowerPoint is a blend of artistry and storytelling, combined with a clear understanding of the material at hand.

Let’s break down this process into seven detailed steps to craft a presentation that not only captivates your audience but leaves a lasting impact.

1. Start with a surprising statement, a bold promise, or a mystery

Kicking off with something unexpected grabs your audience's attention right from the outset.

It might be a shocking fact related to your topic, a bold promise of what they'll learn, or a mystery that piques their curiosity.

For instance, if your presentation is about time management , you might start with a surprising statistic about the average amount of time people waste on trivial tasks.

learn how to avoid these presentation starters : overloading facts, over-explaining initially, generic content, relying solely on PowerPoint norms, revealing key benefits early, and focusing on self over audience engagement.

Aim for curiosity-sparking, audience-tailored narratives.

2. Provide context with a bit of background information

Before diving deep, give your audience a clear understanding of the topic at hand. Offer a brief background to set the stage.

Going with the time management example, you could provide some insights into how modern distractions have made managing time more challenging.

3. Structure your presentation within a story framework

Stories are a powerful medium to convey messages. Structuring your presentation as a story keeps your audience engaged.

Introduce a protagonist, which could be an individual, a group, or even your audience, facing a problem that your presentation will help solve.

For instance, narrate a day in the life of a person struggling to manage time and how the techniques you’re about to share turn things around.

4 steps to structuring your presentation within a story framework:

Introduce Setting and Characters: Kickstart by presenting the backdrop and the entities involved, making them relevant to your audience.

Highlight a Conflict or Challenge: Unveil a significant problem or hurdle that the audience can relate to, setting the stage for your solutions.

Propose the Resolution: Unfold your solutions to the earlier stated problem, walking your audience through each resolving step.

Recap and Look Ahead: Conclude by recapping the narrative and offering actionable steps or insights for the audience to ponder upon or implement.

4. Make every word count, and use as few as possible

Conciseness is key. Make sure each word on your slide adds value to your presentation. This approach keeps your slides uncluttered and easy to follow.

For instance, instead of writing a long sentence about the importance of prioritizing tasks, use a brief statement like “Prioritize to Monetize.”

5. Use visuals only to support your presentation text

Utilizing visuals judiciously within your presentation is crucial. Visuals should complement your narrative, not overshadow it.

Explore the steps to make a presentation creative , apply these methods, and see your skills enhance, leading to captivating presentations.

The essence is to employ images, graphs, and charts to enhance understanding or convey a message more efficiently.

For instance, a simple pie chart can swiftly illustrate how much time is saved by effective prioritization.

By adhering to this guideline, you ensure that your audience remains focused on the key messages being delivered, with visuals serving as a supportive tool rather than a distraction.

6. Use interactive design to make your audience active participants

Engage your audience with interactive elements. Incorporating clickable links, embedded videos, or live polls can make your presentation more interactive and engaging.

For instance, a live poll could be used to understand the audience’s prior knowledge about time management.

7. End by telling your audience what they can do with what they’ve learned

Your conclusion should empower your audience to apply the learnings in their lives. Recap the key points and provide actionable steps they can take post-presentation.

For instance, share a list of time-management tools or a 30-day challenge to improve productivity.

By following these seven steps, you’re on the path to mastering the art of creating impactful PowerPoint presentations.

Each step is geared towards making your content more engaging, understandable, and memorable, ensuring that your message not only resonates with your audience but prompts action long after your presentation concludes.

Browse basic examples about how to end a presentation and discover what should be on the last slide of the presentation.

8 pro tips for crafting effective PowerPoint presentations

Crafting an effective PowerPoint presentation demands a blend of clear objectives, engaging narrative, visual creativity, and audience-centric communication.

Here are key tips to guide you in this endeavor:

Know Your Audience: Tailor your message to match audience expectations.

Clear Objective: Define the primary goal of your presentation.

Engaging Storyline: Employ a compelling narrative to convey your message.

Simplicity is Key: Keep content concise and language simple.

Visual Aids: Use visuals like images and charts to support text.

Practice and Prepare: Familiarize yourself with your content and anticipate questions.

Interactive Elements: Incorporate polls or Q&A to engage the audience.

C all to Action: End with a clear call to action guiding the audience on the next steps.

Why it's time to move to the next-gen presentation tools

Making a memorable presentation requires more than just PowerPoint slides. In fact, making a PowerPoint presentation interesting is impossible .

In today's digital era, engaging your audience demands innovative tools and a narrative approach.

Let’s explore a game-changing tool for impactful presentations.

Embrace interactivity

Interactive presentations foster real-time engagement, turning monologues into dialogues.

Tools like Storydoc offer a fresh, engaging approach to sharing your message.

With the right tools, creating lasting impressions is a breeze. It’s time to change the narrative and make your presentations both informative and inspiring.

Here’s our CEO, Itai Amoza, discussing the key elements that make a presentation engaging:

Best tool for making an effective presentation

Traditionally, PowerPoint or Google Slides were the go-to platforms for crafting presentations, offering simplicity.

However, to truly engage modern audiences, stepping up your game is essential. This is where next-gen AI-driven tools like Storydoc come into play.

Unlike static slides, Storydoc enables the creation of interactive, immersive content experiences. It’s not merely about showcasing data, but weaving a compelling narrative that resonates with your audience.

Creative presentation templates

Ever faced the daunting blank slide with a blinking cursor urging creativity? It's like having a stage awaiting your script.

Overcoming this initial challenge can be hefty, but there's a savior - creative presentation templates.

These templates act like a structured canvas, guiding your narrative while leaving room for your unique flair.

Grab a template and witness the simplicity it brings to narrating your distinct tale.

I am a Marketing Specialist at Storydoc, I research, analyze and write on our core topics of business presentations, sales, and fundraising. I love talking to clients about their successes and failures so I can get a rounded understanding of their world.

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PowerPoint 2010: Getting Started with PowerPoint

Introduction

PowerPoint 2010 is a complete presentation graphics program that allows you to produce professional looking presentations. You can create slides with text, images, video, charts, tables, and more to convey your message effectively.

In this article, we will cover the basics of getting started with PowerPoint 2010, including:

The PowerPoint Interface

Creating new presentations, working with slides, adding and formatting text, inserting images, applying themes and backgrounds, adding transitions and animations.

When you first open PowerPoint 2010, you will see the main interface which contains several key components:

The Ribbon at the top organizes all the features and commands into tabs like Home, Insert, Design etc. Each tab is further divided into groups. This replaces the old menu system from previous versions.

Quick Access Toolbar

This customizable toolbar provides quick access to frequently used commands like Save, Undo, Redo etc.

Slides/Outline Pane

Located on the left, this shows thumbnails of all the slides. You can rearrange slides here.

Located at the bottom, this is for adding speaker notes that the audience won’t see.

Located at the very bottom, this displays information like current slide number, theme etc.

Help Button

The question mark icon provides access to PowerPoint help and support.

To create a new presentation:

• Click the File tab
• Select a template or theme
• Click Create

PowerPoint opens a new presentation with the selected theme.

The main content goes on the slides. Some key things you can do with slides:

• Insert new slides with pre-defined layouts like Title and Content, Section Header etc.
• Delete slides
• Reorder slides via drag and drop
• Apply themes to customize the appearance
• Add transitions between slides

To add text, just click inside a text placeholder and start typing. To format text:

• Select text and use the Home tab to change fonts, size, color etc.
• Use the buttons on the Home tab to apply bold, italics, underlining, bullet points etc.
• Copy-paste text from other applications like Word.

To insert images like photos, illustrations, charts etc:

• Click the Insert tab
• Click the option for Pictures , Online Pictures , Icons , Charts etc.
• Browse and select the image
• Use the Picture Tools tab to format images

Images can be resized, cropped, corrected, and more.

To change the overall design and colors of slides:

• Click the Design tab
• Click and preview different themes
• Select desired theme variations
• Customize with different background styles

To add visual effects between slides and objects within slides:

• Use the Transitions tab to add transitions like fade, push, wipe etc. between slides
• Use the Animations tab to add entrances, emphasis effects etc. to text and objects

This covers the essentials of getting a basic presentation up and running quickly in PowerPoint 2010. With these building blocks, you can start creating professional and impactful presentations.

The wide range of features in PowerPoint provide endless possibilities for crafting engaging slideshows. So go ahead and explore all that PowerPoint 2010 has to offer!

About The Author

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The Rules of PowerPoint Presentations: Creating Effective Slides

Creating a PowerPoint presentation can seem straightforward, but several essential rules must be followed when the goal is to deliver something truly compelling. These guidelines ensure that your presentation slides are visually appealing and serve their primary purpose: clearly communicating your message to evoke an emotion.

In this article, we will cover 14 rules that differentiate an amateurish presentation from a professional one. Each rule will include tips on how to implement it.

Table of Contents

Keep It Simple

Consistent design matters, use visuals wisely, focus on readability, limit text per slide, data presentation should be clear, use animations sparingly, use white space effectively, prepare a strong opening and closing slide, test for cross-platform compatibility, always include a call to action, stay within time limits, plan the flow of information, balance between text and visuals.

This is a no-brainer. Complex or cluttered slides overwhelm your audience and detract from your message. Every element on the slide should have a clear purpose. Too much text, excessive animations, or irrelevant images will distract rather than enhance your presentation.

When preparing presentation slides, always focus on the key message of each slide. Ask yourself, “Does this support my point, or is it just noise?” Simplifying your content makes your presentation more engaging and easier for your audience to follow.

• Use bullet points rather than paragraphs.
• Limit each slide to one key idea or point.
• Avoid unnecessary effects like transitions between every slide.
• For more information on creating a truly compact presentation, check out our article on the 10-20-30 rules for presentations .

A well-designed slide deck should have a uniform look throughout the presentation. A consistent color scheme, font selection, and layout make your slides aesthetically pleasing and help the audience stay focused on the content.

A mismatch of fonts, colors, and slide layouts gives the impression of a disorganized presentation or lack of skill. You don’t have to be a designer to accomplish this; just stick to a PowerPoint template and get the design decisions sorted out for you.

• Stick to one or two fonts (e.g., a sans-serif font for headers and a serif font for body text). Check out our guide on the best PowerPoint fonts for more information.
• Use a limited color palette (three to four complementary colors).
• Ensure that each slide follows a similar layout for headings and content placement.
• Our color theory for presentations article can guide you about the psychological factors of certain colors and how to create color combinations.

Visuals are critical to any good presentation slides PPT, but they should be used thoughtfully. Images, charts, and diagrams help illustrate points in a way that words alone cannot. However, overusing visuals or choosing inappropriate ones can be counterproductive in terms of visual communication .

The rule is to use visuals that support your content. For instance, opt for a simple, well-labeled chart rather than a wall of numbers when discussing data. Pictures should reinforce your message, not distract or confuse the audience.

• Choose high-quality images that relate directly to your content.
• Make sure charts and graphs are easy to read with clear labeling.
• Avoid clipart and overly decorative elements. Instead, opt for high-quality vector images for PowerPoint .

Effective PPT presentation slides must be easily read, even from the back of the room or during a virtual presentation. Small or overly intricate fonts can make it difficult for your audience to follow along.

Ensure that text stands out against the background, with a strong contrast between the font color and slide background. A good rule is to avoid bright or overly complex backgrounds that can obscure text.

• Use a minimum font size of 24 points for body text.
• Stick to simple fonts like Arial, Calibri, or Helvetica.
• Avoid placing text over busy backgrounds.
• Don’t use intense contrast between text and background. Websites like WebAIM color contrast checker are ideal to ensure you work with the appropriate hues.

Your slides are not a presentation transcript; they should provide highlights and key points, not the entire content.

Slides packed with text are hard to read and tempt your audience to start reading rather than listening to what you’re saying. Stick to the idea of “less is more” when preparing good presentation slides.

• Use short bullet points or brief phrases instead of full sentences.
• Aim for no more than 5-7 lines of text per slide.
• Highlight key points, not entire explanations.
• Apply the Feynman technique to simplify explanations.

If your PowerPoint presentation includes data, it must be presented in a way that’s easy to understand. Avoid dense tables of figures and opt for simple, clean charts and graphs that visually communicate the data.

Good presentation slides ensure that every data point supports your narrative. Clarity is the number one winning factor when presenting sales growth, research findings, or market trends.

• Use charts that match the data type: bar graphs for comparisons, pie charts for proportions, etc.
• Label axes and data points.
• Avoid 3D charts that can distort data visualization.
• Check our guides on data presentation and data storytelling to structure your data in the most appropriate format.

While animations and transitions can add a dynamic element to your presentation, they should be used sparingly and with a clear purpose. Overuse of these effects can make a presentation look unprofessional and distracting.

The best practice is to use simple transitions, such as fades or wipes, to move between slides smoothly. Animations within slides should be used to emphasize important points or guide the audience’s attention, not as a constant feature of your effective PPT presentation slides.

• Stick to one type of transition throughout the presentation.
• Use animations only to highlight important data or concepts.
• Avoid overly complex or distracting animations.
• These effects are not restricted to PowerPoint. Learn how to use Google Slides animations .

White space, or the empty space on a slide, is just as important as the text and visuals. It gives your content room to breathe and prevents the slide from feeling overcrowded.

Proper use of white space can make your good presentation slides more professional and easier to read. It allows the audience to focus on the key points rather than trying to decipher a crowded slide.

• Leave margins around the text and visuals to balance them. If you plan to print your slide deck, consider safe areas, margins, and bleed.
• Avoid filling every inch of a slide with content.
• Use white space to separate different elements for clarity.

The first and last impression is critical in any PPT presentation. Your opening slide sets the tone for the entire presentation, while your closing slide provides the final takeaway.

Keep the opening clean and straightforward, introducing the topic without overwhelming details. The closing slide should summarize the main points and leave a lasting impact, perhaps with a call to action or final thought.

• Use a simple title slide to start your presentation .
• Include key takeaways or a strong conclusion in your closing slide.
• Avoid introducing new information in the final slide.

Sometimes, formatting, fonts, or multimedia may not translate well between systems, leading to errors during the presentation. For users who consistently work with Google Slides templates , this may not be an issue, but if PowerPoint or Keynote are your presentation software options, then it’s best to stick to the safe side.

• Test your presentation on both Mac and PC platforms.
• Use standard fonts that are available across different operating systems. If not, opt for Google Fonts.
• Embed fonts or convert your presentation to PDF format to avoid compatibility issues.

If your presentation has a purpose beyond delivering information—such as inspiring action or driving decisions—your final slide should include a clear call to action slide . This will direct your audience to what to do next, ensuring that your message has a lasting impact. It can be as simple as just adding a banner slide to seduce prospective clients about your upcoming offers.

• Use action-oriented language like “Sign up,” “Start now,” or “Contact us.”
• Provide clear instructions or next steps for the audience to follow.
• Keep the call to action simple and easy to follow.
• Bold colors help to guide the audience toward the CTA button or phrase.

When preparing your presentation slides, keep the time constraints in mind. While the content may be detailed and relevant, your presentation must fit within the allocated time to avoid rushing or cutting key information.

• Time yourself when rehearsing to ensure you stay within limits.
• Trim unnecessary slides or points if your presentation exceeds the allowed time.
• Use visual cues, like a progress bar or section divider slides, to show time management.

The presentation structure of your slide deck should guide the audience through your argument or story step by step. Start with an introduction, move into your key points, and conclude with a summary or call to action. Jumping between unrelated points can confuse the audience, so the order of your slides matters as much as the content.

• Plan your slides in a way that builds on the previous information.
• Ensure smooth transitions between sections.
• Use summary slides to reinforce key points at the end of each section.

As with everything in life, going overboard or coming up short has consequences. Too much of either of these elements can make your slides overwhelming or too simplistic.

When considering how to make effective presentation slides, always think about how the text and visuals can work together to reinforce the main message. If a visual alone can convey the point, limit the text to a title or supporting bullet point.

• Pair concise text with a relevant visual.
• Avoid slides that are entirely visual or entirely text-based.
• Maintain a clear hierarchy by using larger fonts for headings and smaller ones for supporting text.

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PowerPoint 2010  - Advanced Presentation Options

Powerpoint 2010  -, advanced presentation options, powerpoint 2010 advanced presentation options.

PowerPoint 2010: Advanced Presentation Options

Lesson 24: advanced presentation options.

/en/powerpoint2010/reviewing-presentations/content/

Introduction

There are many things to keep in mind when giving a presentation. How long will your presentation last? What will you say? If you're not in the same location as your audience, how will they view it? Fortunately, PowerPoint 2010 offers several tools to help you ensure your presentation goes smoothly.

In this lesson, you will learn how to rehearse and record slide shows in advance. You will also learn about alternative presentation options, such as creating a video of your presentation and broadcasting your presentation to remote audiences. Finally, you will learn how to create handouts of your presentation and customize it with hidden or rearranged slides.

Rehearse and record slide shows

It's good practice to rehearse your presentation before you present your slide show to an audience. You can use PowerPoint's Rehearse Timings feature to advance slides while you practice presenting. If you are unable to present your slide show, PowerPoint's Record Slide Show feature allows you to record narration.

Optional: You can download this example for extra practice.

Rehearsing slide show timings

Rehearsing timings can be useful if you want to set up a presentation to play at a certain speed without having to click through the slides to present it. Think of it as a tool to help you practice presenting your slide show. Using this feature, you can save timings for each slide and animation. PowerPoint will then play back the presentation with the same timings when you present it.

To rehearse timings:

• Select the Slide Show tab, and locate the Set Up group.

• If you are satisfied with your timings, click Yes .

If you need more than one try to get the timings just right, the Recording toolbar has options to let you take a break or start over on a slide. To pause the timer, click the pause button on the toolbar. No actions taken while the timer is paused will be included in the timings. To re-record the timings on the current slide, click the repeat button.

Recording your slide show

The Record Slide Show feature is similar to the Rehearse Timings feature, but it's more comprehensive. If you have a microphone for your computer, you can even record voiceover narration for the entire presentation. This is useful if you plan on using your slide show for a self-running presentation or a video. Your mouse won't show up on screen in recorded slide shows, so if you want to point out details on screen , you can use PowerPoint's laser pointer option.

To record a slide show:

• Click the Slide Show tab, and locate the Set Up group.

• Select either Start Recording from Beginning or Start Recording from Current Slide . The Record Slide Show dialog box will appear.

• Click Start Recording . Your presentation will open up to a full-screen view.
• When you reach the end of the show, press the Esc key to exit.

To point out details during your recording, press and hold the Ctrl key on your keyboard. Your cursor will show up as a laser pointer . Move your mouse to indicate the desired details. Release the Ctrl key when you are finished pointing out things on screen.

To remove narration or timings from a recorded slide show:

• Click the Record Slide Show drop-down arrow.

• Select the desired option.

Sharing presentation options

PowerPoint 2010 offers several options to enhance or even totally change the way you deliver presentations. Instead of presenting your slide show normally, you can choose to present it as a video or broadcast it live online so others can view it remotely. No matter how you choose to give your presentation, you can enhance it by customizing your slide show to remove or reorder slides and printing handouts to help your audience take notes. All of these options can help you give a polished and professional presentation.

Presenting your slide show as a video

The Create a Video feature allows you to save your presentation as a video. This can be useful because it lets viewers watch the presentation whenever they want. To make sure your viewers have enough time to view each slide, you might want to rehearse the timings or record your slide show before using this feature.

To create a video:

• Click the File tab . This takes you to Backstage view .
• Select Save and Send .

• Choose Don't Use Recorded Timings and Narrations if you don't have or don't want to use recorded timings. You can adjust the default Seconds to spend on each slide: in the box below the drop-down menu.
• Choose Use Recorded Timings and Narrations if you have already recorded timings and narrations and want to use them in your video.

• Click the Create Video command. The Save As dialog box will appear.

In addition to emailing your video, you can upload your video to free video sharing sites like YouTube.com . YouTube offers guides to creating an account and uploading videos . Once your video is uploaded, you can give the link to anyone you want to see it.

Broadcasting your slide show to remote audiences

Broadcasting a presentation remotely is surprisingly easy. All you and your viewers need is an Internet connection—they don't even need PowerPoint. Once your viewers are connected, you can start the presentation as you normally would.

Please note that you cannot edit your presentation or mark it with a highlighter or pen while you are broadcasting a slide show. You also cannot use PowerPoint to speak to your audience. Plan to communicate with your viewers through teleconferencing, or pre-record your narration.

To broadcast a slide show:

• Select the Slide Show tab, and locate the Start Slide Show group.

• Click Start Slide Show .
• Present your slide show.

Customizing your slide show

Sometimes you might want to hide a slide while still keeping it in your presentation. For instance, if you are presenting a slide show to more than one group of people, hiding or even rearranging certain slides can help you tailor your slide show to each group you present it to. You could also choose to create a shortened version of your slide show to present when you're short on time. The Custom Slide Show feature allows you to create and name different versions of your slide show with hidden or rearranged slides.

To create a custom show:

• Select Custom Shows... The Custom Shows dialog box will appear.

• Locate the Slide show name box, and type a name for your custom show.

You can also hide slides by selecting the Hide Slide command, which can be found on the Slide Show tab. To unhide a slide, click the Hide Slide command again.

Creating handouts of a presentation

Printing handouts with images of your slides can be helpful to your audience because it gives them a hard copy of the information you're presenting. Plus, they can take notes on the handouts as you present your slide show.

To create handouts of a presentation:

• Click the File tab. This takes you to Backstage view .

• Click the drop-down arrow in the box that says Full Page Slides , and locate the Handouts group.

If you want to add a header or footer to your handouts, click the View tab on the Ribbon, then select Handout Master . Then type your header or footer information into the boxes provided. To return to normal view, click Exit Master View .

• Open an existing PowerPoint presentation. If you want, you can use this example .
• Use the Rehearse Timings feature to record slide and animation timings for the presentation. If you have a microphone attached to your computer, use the Record Slide Show feature.
• Create a custom slide show from your presentation.
• Create a video of your presentation.

/en/powerpoint2010/slide-master-view/content/

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