sample of application letter for hotel receptionist

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Hotel Receptionist cover letter example

Cover letter header

Cover letter greeting, cover letter introduction, cover letter middle part (body), how to close a librarian cover letter (conclusion and sign-off).

As a hotel receptionist, you’re the friendly face that greets dozens of weary travelers (or excited vacation goers!) as they bound through the front door ready to meet their soft beds. Your job takes flexibility, patience and a positive attitude to carry you from the early hours of the morning until late into the night, and your hotel receptionist cover letter is the perfect place to convey all of those qualities.

A great cover letter can help set you apart from dozens of other candidates who are looking for a hotel receptionist position. Since this job relies more on soft skills and personality traits than it does on technical abilities, there may be a lot of candidates vying for the same opening. Your cover letter can show a hotel manager why you’re the right choice and encourage them to invite you in for an interview.

This guide, along with our hotel receptionist cover letter example, will show you how to:

• Choose the right format for your cover letter sample
• Structure your paragraphs to fit in all the important information on one page
• Create a header that conveys your professionalism and personality
• Write a cover letter that wins a hotel receptionist position even with no experience!

You can find even more free resources and tips in our 125+ cover letter examples written for job titles in every field and for every level of experience. Use these guides to help you create your strongest application yet!

Best format for a hotel receptionist cover letter

For a hotel receptionist cover letter sample, you’ll need to include these essential elements in your format:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

A neatly structured cover letter shows a potential employer that you’re an organized candidate who understands the professionalism needed to succeed as a hotel receptionist. By creating an attractive layout and formatting, you’ll quickly stand out from other candidates who didn’t bother to check off the list of important sections.

You can find specific advice on how to construct each of these sections in our comprehensive cover letter guide. That’s also a great place to find formatting tips regarding font styles, sizes and overall spacing.

For a visual reference, check out our hotel receptionist cover letter example which can be easily modified to suit your own needs and experience. 

Dear Mrs. Althread, Working as a part-time hotel receptionist has taught me a lot during my university hospitality management course, and, as I approach my placement year abroad, I am keen to continue my education with a part-time role at Forest Hall Hotels. I am proficient in every aspect of the hotel front desk, from communicating with guests and meeting their needs to overseeing the hotel management software and troubleshooting any technical issues. I am proud to say that I type at 95 wpm and was the go-to person for editing and proofreading of any correspondence. I believe that a receptionist is an integral part of the wider team and should help wherever they can. As a part -time receptionist, I am used to working closely with a wider team, taking on the duties of others when required and always giving my best in any situation. I have filled in for the head of customer care during her extended period of maternity leave and I always make myself available to help both colleagues and guests alike. I helped to raise the customer services scores in both of my previous employers and have a wealth of positive references that I am able to share with a future employer. I am used to multitasking and typically answer and route 200+ calls a day, but if there is a guest standing in front of me, they have my absolute priority. Great service begins when you offer someone your unreserved attention. I would be looking for a permanent role in hospitality after the completion of my degree course, so would welcome the opportunity mentioned in the job ad of something more permanent down the line. I would be delighted to have the opportunity of visiting your hotel for an interview to discuss the possibilities. Sincerely, Paula Dickinson

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The cover letter header is the first section a hotel manager or hiring manager will see as they begin to read your document. Since the header occupies such prime real estate, it’s important that it contains the right information: your name, contact information and social media handles or LinkedIn if applicable. If a manager wants to get in touch with you, this is the first place they’ll check, so make sure they can easily find what they are looking for.

Appearance count.

Just like a hotel creates visual branding with its marketing materials and interior design, your cover letter will need to create a sense of style that defines you as a candidate. While this might sound intimidating, it can actually be as simple as an attractive accent color or lines that add structure to the page. If you don’t have graphic design experience, a free cover letter template can help you create a great format in just a few clicks.

The aim of the cover letter header: Create an attractive and visual cover letter template that conveys your contact information and catches a hiring manager’s attention.

The greeting of a cover letter sample is simply the way you choose to address the person who will read your application, most often the hiring manager or hotel manager. It’s important to address the recipient by name whenever possible as this is one of your best chances to make a great first impression and show genuine interest in the position.

However, for large hotel chains which may use a central hiring office, finding the name of an HR manager can be near impossible. In this situation, a general greeting like “Dear (Hotel Name) Hiring Team” or “Dear (Hotel Name) Company Family” can give the warm and friendly feeling you’re looking for while avoiding the possibility of addressing the wrong person.

For a hotel receptionist position, it’s best to address the letter recipient using their correct salutation followed by a last name, as shown in our cover letter sample.

The aim of letter greeting / salutation: Make a personal connection by addressing the cover letter recipient by name.

Dear Mrs. Althread,

A great introduction (or lack thereof) can truly make or break your entire cover letter. That’s because hiring managers can have as little as a few seconds to scan each application. If your introduction doesn’t pique their interest from the very start, they’re likely to move on to the next candidate.

Luckily there are many ways to ensure you create an interesting opening line. A short anecdote, personal statement, relevant fact or even a statistic can all work well. Just make sure to keep your introduction short (1-2 sentences) so that it flows right into the next section – the reader will have finished your letter before they even notice! See how it’s done in our hotel receptionist cover letter example.

The aim of the cover letter intro: Catch a hiring manager’s attention by offering a short anecdote, relevant fact or interesting statement. Move directly into the body section.

Working as a part-time hotel receptionist has taught me a lot during my university hospitality management course, and, as I approach my placement year abroad, I am keen to continue my education with a part-time role at Forest Hall Hotels.

The middle part of your cover letter, called the body, finally gives you the space you’ve been looking for to discuss all the relevant aspects of your skills and experience. If you’ve worked in hospitality before, then you may want to create short anecdotes that help to illustrate how you handle problems and take care of guests. Don’t forget to mention the personal qualities that may set you apart from other candidates including your sense of organization, commitment to customer service or attention to detail. Make sure to offer any real-world examples that can help back up your claims and paint a picture of what type of hotel receptionist you’d be if hired.

You may want to use the STAR method to help organize this section. First, describe a Situation, then the Task required of you. Finish with your Action and the positive Result you achieved. If you have plenty of receptionist experience to choose from, make sure to pick the examples that are most relevant to the hotel opening you’re applying to. Check out the body section from our hotel receptionist cover letter for more inspiration.

While a hotel receptionist’s basic duties might not change much between hotels, it’s still worth rereading the job description to make sure you’ve tailored your cover letter with the most relevant examples possible. It may take an extra minute to customize your cover letter for each application, but the extra effort can be instrumental in helping you land the interview.

The aim of the cover letter body: Offer concrete examples of your skills and abilities by creating short anecdotes. Show a hiring manager what it would be like to have you as their hotel receptionist.

I am proficient in every aspect of the hotel front desk, from communicating with guests and meeting their needs to overseeing the hotel management software and troubleshooting any technical issues. I am proud to say that I type at 95 wpm and was the go-to person for editing and proofreading of any correspondence. I believe that a receptionist is an integral part of the wider team and should help wherever they can. As a part -time receptionist, I am used to working closely with a wider team, taking on the duties of others when required and always giving my best in any situation. I have filled in for the head of customer care during her extended period of maternity leave and I always make myself available to help both colleagues and guests alike. I helped to raise the customer services scores in both of my previous employers and have a wealth of positive references that I am able to share with a future employer. I am used to multitasking and typically answer and route 200+ calls a day, but if there is a guest standing in front of me, they have my absolute priority. Great service begins when you offer someone your unreserved attention.

At the end of your cover letter sample, you’ll want to create a Call to Action. This sentence expresses your interest in the position and invites the hiring manager to contact you for an interview without sounding entitled or demanding. See our hotel receptionist cover letter sample for an idea of how to find this balance.

Then, sign off your letter with a polite closing. “Warm regards” or “Sincerely” can work well.

I would be looking for a permanent role in hospitality after the completion of my degree course, so would welcome the opportunity mentioned in the job ad of something more permanent down the line. I would be delighted to have the opportunity of visiting your hotel for an interview to discuss the possibilities. Sincerely, Paula Dickinson

Hotel receptionist cover letter with no experience

A hotel receptionist job is a dream entry-level position but one that’s fully within your reach. Since many of the duties can be learned on the job, you don’t need much experience to show before getting hired. However, it is imperative that your cover letter convey the right traits for the job, including a willingness to learn.

Here are some tips to write a hotel receptionist cover letter with no experience:

• Focus on transferable skills: If you’ve ever worked as a receptionist or in another form of customer service, you’ve already proven you have what it takes to succeed as a hotel receptionist. Use your cover letter to give insight into how the skills obtained in these other roles will transfer to this new job opening.
• Share your interest in the business: By conveying your passion for the hotel industry and an interest to advance in it, you can set yourself apart from candidates who are just looking for some easy cash. Describe what you hope to learn and what you believe makes you a good fit for the industry.
• Discuss your personal qualities: Look for the qualities described in the job description and brainstorm your own strengths. Use your cover letter to show the hotel manager that while you may never have done the job before, your innate abilities would be hard to teach in another candidate.

Final checklist for a hotel receptionist cover letter sample.

Before submitting your cover letter, make sure you’ve ruled out these common errors:

• Typos and grammar mistakes: Use spell check or even ask a friend to proofread!
• Generic cover letter: Does your cover letter contain only the most relevant examples and details?
• Formatting issues: Keep plenty of white space so that the page is easy to read.

Key takeaways

• Your cover letter should expand on the key points of your resume without rehashing the same information
• Make sure to include an attractive header that contains your contact information and catches a hiring manager’s attention
• Use your body section to offer relevant examples that show what type of hotel receptionist you’d make
• You can land a job as a hotel receptionist even with no experience by focusing on transferable skills and personality traits
• Don’t let your formatting be an afterthought – use spell check and keep consistent design principles throughout.

Free professionally designed templates

Hotel Receptionist Cover Letter Example

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Start your Hotel Receptionist cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and express your interest in the position. For example, "Dear Mr./Ms. [Last Name], I am writing to express my interest in the Hotel Receptionist position at [Hotel Name] as advertised." Follow this with a brief overview of your qualifications that make you a good fit for the role. Highlight your experience in customer service, communication skills, and knowledge of hotel operations. It's also beneficial to mention why you're interested in this particular hotel, showing you've done your research and are genuinely interested in the role.

The best way for Hotel Receptionists to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating their interest in the position, and inviting further discussion. For example, "Thank you for considering my application. I am very interested in the opportunity to contribute to your team and believe my skills and experience would be a great fit for your hotel. I look forward to the possibility of discussing my application with you further." This ending is professional, courteous, and shows enthusiasm for the role. It also opens the door for further communication, which is key in the hiring process.

In a cover letter, Hotel Receptionists should include the following: 1. Contact Information: At the top of the letter, include your name, address, phone number, and email address. If you're sending an email cover letter, this information can be included in your signature. 2. Professional Greeting: Address the hiring manager by name if it's known. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you saw the job posting. 4. Relevant Skills and Experience: Highlight your relevant skills and experience that make you a good fit for the role. As a hotel receptionist, this could include customer service skills, communication skills, knowledge of reservation systems, and ability to handle multiple tasks at once. Use specific examples from your past experience to demonstrate these skills. 5. Knowledge about the Hotel: Show that you've done your research about the hotel and express why you're interested in working there. This could be anything from admiring their commitment to customer service, their reputation, or their values. 6. Enthusiasm for the Role: Express your enthusiasm for the role of a hotel receptionist. This could include your passion for providing excellent customer service, your interest in the hospitality industry, or your desire to contribute to the hotel's success. 7. Closing: In your closing paragraph, thank the hiring manager for considering your application. Express your interest in discussing your qualifications further in an interview. 8. Professional Closing: Close the letter with a professional closing such as "Sincerely" or "Best regards," followed by your name. Remember, a cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experience and skills, and to show your enthusiasm for the role and the hotel.

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Hotel Receptionist Cover Letter Example

Writing a cover letter for a hotel receptionist position can be an intimidating process. It is a chance to show potential employers how you stand out from other applicants, and why you are the perfect fit for the role. Here we provide you with a guide to get you started on writing a great hotel receptionist cover letter. From what to include to tips and tricks, this guide will help you create a unique, tailored and professional letter that will increase your chances of landing the job.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Hotel Receptionist Cover Letter Sample

Dear Hiring Manager,

I am writing to apply for the position of Hotel Receptionist at ABC Hotel. I have a passion for hospitality, customer service, and have experience in managing customer relationships.

With a proven track record of providing quality service, I am confident that I can make an immediate impact within your organisation. I am reliable, organized and have a strong interest in customer satisfaction and detail- oriented tasks. I am also a team player and comfortable communicating with people of different backgrounds and cultures.

I am currently working as a Receptionist at XYZ Hotel, where I manage the check- in and check- out process for guests. During my time at XYZ Hotel, I have consistently received positive feedback from guests for my professional manner, ability to handle customer concerns quickly, and ability to provide helpful information about the hotel and local attractions.

In addition, I possess knowledge about the hospitality industry, and I am skilled with cash handling and credit card processing. I am also proficient in Microsoft Office and other related software, allowing me to handle administrative tasks efficiently.

I am confident that I have the skills, qualifications, and experience necessary to be a great addition to your team. I look forward to discussing my qualifications with you further in an interview.

[Your Name]

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What should a Hotel Receptionist cover letter include?

A Hotel Receptionist cover letter should include information on why you’re the perfect candidate for the position. Your cover letter should demonstrate your knowledge and skills relevant to the job, as well as your enthusiasm and interest in the field. It should clearly explain why you are applying and why you should be considered.

When writing your cover letter, it’s important to include details about your qualifications and experience that make you an ideal candidate, such as:

• Knowledge of hospitality industry and customer service
• Experience with bookkeeping and related software
• Fluency in multiple languages
• Ability to handle difficult customer queries
• Knowledge of relevant health and safety regulations
• Experience with cash handling and credit card processing

In addition, you should also include a few key personal traits that make you a great fit for the position, such as:

• Excellent interpersonal and communication skills
• A friendly and approachable demeanor
• Attention to detail and accuracy
• Ability to work in a fast- paced environment
• Ability to handle multiple tasks at once

Finally, it’s important to demonstrate an understanding of the company you’re applying to and why you’re the right candidate for the job. Show that you have done your research and include some information about the hotel and why you would be a great addition to their team.

By including all of the above information, your cover letter should demonstrate why you would be the best candidate for the position, and why the hotel should take the time to read your resume.

Hotel Receptionist Cover Letter Writing Tips

A cover letter is an important document when applying for a job. It provides an opportunity to showcase your skills and highlight relevant accomplishments that make you an ideal candidate for the position. As a hotel receptionist, your cover letter should demonstrate your customer service and administrative skills. Here are some tips to help you write an effective cover letter:

• Highlight your customer service experience. As a hotel receptionist, you will be interacting with guests all day. Make sure to emphasize your customer service experience, as well as any awards or recognition you have received for providing excellent customer service.
• Demonstrate your communication skills. Good communication skills are essential for a hotel receptionist. In your cover letter, explain how the ability to communicate verbally and in writing has helped you in past roles.
• Showcase your organizational skills. As a hotel receptionist, you will need to be organized and able to multi- task. Describe your ability to juggle multiple tasks and prioritize tasks.
• Explain why you are the best candidate for the job. Your cover letter should explain why you are the ideal candidate for the position. Explain why you are passionate about the job and what unique skills and experience you have that make you the best choice.
• Proofread. Before submitting your cover letter, make sure to read it over and edit for any grammar or spelling errors. It’s also a good idea to have someone else review your cover letter to make sure it is perfect.

By following these tips, you can create a strong cover letter and stand out from other applicants. Good luck!

Common mistakes to avoid when writing Hotel Receptionist Cover letter

Writing a cover letter for a position as a hotel receptionist can be a great way to showcase your skills and experience. However, there are some common mistakes you should avoid to make sure that your cover letter stands out from the rest. Here are some tips to help you write a successful cover letter for a hotel receptionist position:

• Don’t forget to customize: It’s important to tailor your cover letter to the specific position and hotel you’re applying for. Doing this shows that you’ve taken the time to research the company and understand what they’re looking for in a receptionist.
• Avoid overused phrases: It’s important to make your cover letter sound unique and professional. Avoid cliches and generic phrases such as “I’m a team player” or “I’m a hard worker”. Instead, provide specific examples of how you’ve demonstrated these qualities in the past.
• Don’t forget to proofread: One of the most important things you can do when writing a cover letter is to proofread it. Make sure that there are no spelling or grammar mistakes, and that you’ve included all the necessary information.
• Avoid using too much jargon: A cover letter is a professional document, so it’s best to keep the language simple and to the point. Avoid using industry jargon or acronyms that the hiring manager may not be familiar with.
• Double- check formatting: A well- formatted cover letter is essential to make a good first impression. Ensure that the margins, font size and type, and spacing are all correct.

By avoiding these common mistakes, you can make sure that your cover letter stands out from the competition and gives you the best chance of getting the job.

Key takeaways

Cover letters are an important part of any job application, and the hotel receptionist job is no different. Crafting an impressive cover letter that stands out from the rest can help you get your foot in the door when it comes to your dream job. Here is a list of key takeaways for writing an impressive hotel receptionist cover letter:

• Make sure to tailor your cover letter to the specific job you’re applying for. This means highlighting the skills and qualifications that make you the perfect candidate for the hotel receptionist position.
• Demonstrate your knowledge of the hotel business. Show that you are familiar with the services and operations of the hotel you’re applying to work at.
• Use your cover letter to explain why you’re the right person for the job. Talk about how your unique qualifications and skills sets you apart from other applicants.
• Showcase your customer service skills. As a hotel receptionist, you will be dealing with guests, so it is important to emphasize how well you handle customer interactions.
• Explain how you plan to utilize your organizational and problem- solving skills. Hotel receptionists need to be able to multitask and handle any problems that arise in a timely manner.
• Conclude your cover letter with a call- to- action. Make sure to mention your availability for an interview and thank the hiring manager for their time and consideration.

By following these key takeaways, you can create a standout cover letter that will make you stand out from the competition and get you one step closer to your dream job as a hotel receptionist.

Frequently Asked Questions

1.how do i write a cover letter for an hotel receptionist job with no experience.

When writing a cover letter for an Hotel Receptionist job with no experience, it is important to highlight any relevant transferable skills you may have, such as excellent customer service abilities or strong organization skills. You should also explain why you are interested in the role and how your skills can be used to benefit the hotel. Additionally, be sure to include any relevant academic qualifications or extracurricular activities that show you have the dedication and drive necessary to succeed in the position.

2.How do I write a cover letter for an Hotel Receptionist job experience?

When writing a cover letter for an Hotel Receptionist job with experience, you should emphasize your previous achievements and how they can be applied to the role. Be sure to mention any areas of expertise or accomplishments you have in the hospitality industry, such as managing a busy front desk or providing excellent customer service. Additionally, include any relevant certifications or training you have that demonstrate your commitment to the role.

3.How can I highlight my accomplishments in Hotel Receptionist cover letter?

When highlighting your accomplishments in an Hotel Receptionist cover letter, it is important to focus on results- oriented achievements that demonstrate your ability and drive. For example, if you have managed to increase bookings or decrease customer wait times, be sure to include this in your cover letter. Additionally, you can mention any awards or recognitions you have received in the hospitality industry, such as a customer service excellence award.

4.What is a good cover letter for an Hotel Receptionist job?

A good cover letter for an Hotel Receptionist job should demonstrate your enthusiasm for the role and highlight any transferable skills or relevant achievements you have. Be sure to include any customer service experience you have, as well as any training or certifications that you have obtained. Additionally, make sure to explain why you are interested in the role and how you could be an asset to the hotel.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Hotel Receptionist Cover Letter Sample

Your resume for a hotel receptionist position is a summary of your qualifications, skills, and expertise. Likewise, your cover letter is a great marketing tool to sell your skills.

The purpose of writing a hotel receptionist cover letter is to demonstrate why your background uniquely qualifies you for the job.

If the prospective employer likes your cover letter, there will be a good chance that they will consider you.

How to Write a Perfect Cover Letter for Hotel Receptionist Position?

In order to write a winning cover letter, see the 5 tips below:

• First of all, see the job description provided by the employer; it will help you build a targeted cover letter.
• Tailor your cover letter’s content as per the requirements of a specific hotel.
• Write meaningful and logical terms and phrases.
• Build your cover letter using a standard business letter format.
• Use 11 – 12 pt font size with a simple font.

Recommended: Hotel Receptionist Resume

See the following example to get more ideas.

Sample Cover Letter for Hotel Receptionist Job

Andrea Butte Bethel, CT (000) 547-9585

April 9, 2023

Ms. Amy Hathaway Senior Administrator The Regency 2 Some Quaker Ave Bethel, CT 02355

Dear Ms. Hathaway:

If you are looking for a self-motivated Hotel Receptionist with a strong work ethic to join your team at The Regency, I respectfully request your consideration of my enclosed resume. As my education, skills, and experiences match your job description, I am certain that I would be able to immediately contribute to the success of your hotel.

My skill set spans a multitude of areas to comprehensively manage front desk operations. I can maintain a friendly and welcoming attitude at all times. Moreover, my hands-on experiences polished my capability of handling customers with professionalism while resolving their problems quickly.

Specifically, I am highly skilled in:

• Informing guests about the availability of rooms.
• Allotting the best place in keeping with the budget of the guest.
• Verifying the identity of the guests to make sure no unsavory guests are being permitted to lodge in the hotel.
• Maintaining and updating guest information in the company-provided software as well as hard copies.

Besides, I am familiar with PABX and computerized reservations and complaints systems. Not to mention, I am an excellent communicator in English and Spanish, which helps me deal with guests in a multicultural environment.

Owing to my enthusiasm and dedication to achieving success, I feel confident that I would quickly exceed your expectations. I will call you next week to set up an interview. Meanwhile, if you have any questions, I will be available at (000) 524-8754.

Thank you for your time and consideration.

Andrea Butte

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